Pre-Solicitation Notice.doc
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- Attached to
- SWIMMING POOL RENOVATION IN QUITO, ECUADOR
- Solicitation number
- 19GE5023R0118
About this file
This pre-solicitation notice provides details for a planned construction project at the Chief of Mission's Residence in Quito, Ecuador. The project includes demolishing existing structures like dressers, bathrooms, and a technical room, as well as trees and sidewalks, and constructing a new swimming pool, sidewalks, and paths. Interested firms must be registered in SAM and able to work legally in Ecuador. A pre-proposal conference is scheduled for August 10th, with proposals due in early September and intended contract award shortly after. The estimated price range is $500,000 to $1 million. Firms must express interest by August 8th and provide company information including two attendees' passport copies. Compliance with business licensing requirements and ability to obtain two irrevocable letters of credit totaling 40% of the contract value must be demonstrated.
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Text version
July 26, 2023
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5023R0118 The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
Design, Renovate and Construct Swimming Pool Area At the Chief of Mission’s Residence located in Quito, Ecuador The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract.
This Project includes,but is not limited to: Design - Contractor shall provide optimization studies and evaluation of technological process alternatives to ensure minimal requirements are achieved, general site layout, and the preparation of overall process flowsheets. Deliverables for these types of Work may include, but are not limited to providing: Preliminary process flowsheets complete with heat and material balances; A complete set of preliminary Drawings for buildings, equipment and associated electrical, piping and instrumentation systems; Demolishing works shall include: Dressers and bathrooms; Technical room; BBQ zone; Sidewalks around existing pool; Swimming Pool; Paths from the square to the entrance of the pool area; Trees according with landscaping plans. All of the afore mentioned shall be replaced with a New Swimming Pool, sidewalks, paths, related works, and more, for a more aesthetic look.
All interest parties shall receive the complete Statement of Work.
A Pre-Proposal Virtual Conference, and site visit, is tentatively scheduled on Thursday, August 10, 2023, at 09:00AM at the Chief of Mission’s Residence, located in Francisco de Orellana Ave. and Isabel La Catolica Ave., La Mariscal, Quito, Ecuador. The estimated price range for this project is between $500,000.00 and $1,000,000.00 U.S. Dollars for the entire project. Proposals will be due early September, 2023, and it is intended to award the contract shortly thereafter.
Companies interested in the solicitation and intend to participate in the Pre-Proposal Conference, should express their interest by written correspondence, AS QUICKLY AS POSSIBLE BUT NO LATER THAN 16:00 CET, Tuesday, August 8, 2023, using the solicitation number 19GE5023R0118 in the subject line, to the above email address, DO NOT TELEPHONE, and MUST include the following information: Registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7.
Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Name of Firm, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm, the names of those attending the conference, limited number of two persons per company, including a copy of each attendee’s passport.
Please include the completed Application for Solicitation Documentation Check-List with your interest in this solicitation.
Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Ecuador.
Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.
APPLICATION FOR SOLICITATION DOCUMENTATION
CHECK LIST
In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following requirements included in the solicitation.
Business Licenses to Work in Foreign Country: In accordance with
DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)
you will be required to provide written certification that authorization to operate and do business in Ecuador, has been obtained.
You will be required to provide information that clearly shows you are able to work in the country of Ecuador. Any entry or work visa issues must will be required to be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with
Two ILOCs each totaling 20%, which amounts to 40% of the value of the contract.
These amounts must be approved by your bank will need to be written into the documentary proof.
Unique Entity Identity Number_______________ SAM Registered:
( ) Yes ( ) No
AMERICAN CONSULATE GENERAL
Regional Procurement Support Office
Giessenerstrasse 30
60435 Frankfurt am Main
Germany
Tel: (49) 69 7535 3335
E-mail: MacDougallM@state.gov
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