Pre-Solicitation Notice.doc

May 19, 2020

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5020R0057 The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Partial Window Replacement at the American Consulate General and the Embassy to the United Nations, located on the U.S. Embassy Compound in Rome, Italy The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract.

This Project includes, but is not limited to: Partial replacement of antique windows of the twin historic villas that house the American Consulate General and the Embassy to the United Nations (USUN). The replacement is partial because following the indication of the local Cultural Heritage Institution, some windows in the central part of main facades shall be restored. The design has then developed in harmony with the directives of the Cultural Heritage Institution that released the building permit, and therefore, the requirements for the contractor participating to this solicitation must be followed accurately, as the buildings are part of the Italian Cultural Heritage asset. The buildings are located on a plot of land delimited on the North side by Via Boncompagni, on the West by Via Vittorio Veneto, and on the South by Via Friuli (today entirely enclosed within the campus and no longer a public street) and on the east by Via Lucullo.

A pre-proposal conference, and visit to both sites, is tentatively scheduled in July 2020, in the U.S. Embassy Rome, Italy. The estimated price range for this project is between $500,000.00 and $1,000,000.00 U.S. Dollars for the entire project. Proposals will be due in August, 2020, and it is intended to award the contract shortly thereafter.

Companies interested in the solicitation and intend to participate in the Pre-Proposal Conference, should express their interest by written correspondence, AS QUICKLY AS POSSIBLE BUT NO LATER THAN Thursday, June 11, 2020, using the solicitation number 19GE5020R0055 in the subject line, to the above email address, DO NOT TELEPHONE, and MUST include the following information: Name of Firm, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm, the names of those attending the conference, limited number of two persons per company, including a copy of each attendee’s passport.

Please include the completed Application for Solicitation Documentation Check-List with your interest in this solicitation.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Italy.

Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.

QUALIFICATION OF OFFERORS

1 SOA CERTIFICATION

The offeror shall demonstrate that it meets the project classification requirements (SOA’s certification). The SOA certificate is a qualifying system established by the current Italian laws and implemented through private qualifying agencies.

In the event two SOAs are required, an offeror with the intent to subcontract the effort must have at least one of the SOAs and its subcontractor must possess the other SOA.

The applicable SOA's for this project are:

OG 2, Cat III for the general contractor.

OS 6, Cat II for the manufacturer of the new wooden windows

OG2, Cat II OR OS 2-A Cat II for the restoration firm, whose restorers must also comply with the following Chapter 3.

The offeror shall provide with the proposal a copy of the SOA's pertinent to this project.

2 POOL OF FIRMS (CONSORZIO STABILE)

Any permanent Pool of Firms (Consorzio Stabile) shall provide with the proposal the here below listed required document/certificate otherwise its proposal will be rejected:

A copy certified of the notarized legal document that established the permanent pool of firms

B the name and addresses of all associated firms.

C the names and the addresses of the associated firms proposed to perform the work.

Description of General Categories (OG).

OG 2: RESTORATION AND MAINTENANCE OF THE PROPERTY SUBJECT TO PROTECTION PURSUANT TO THE PROVISIONS REGARDING CULTURAL AND ENVIRONMENTAL ASSETS concerns the performance of a coordinated set of specialized processes necessary to recover, conserve, consolidate, transform, restore, restructure, maintain the buildings of historical interest subject to protection under the provisions on cultural and environmental heritage. It also concerns the construction of electromechanical, electrical, telephone and electronic systems and finishes of any type in buildings, as well as any related, complementary and accessory works.

Description of Specialty Categories (OS)

OS 2-A: DECORATED SURFACES OF PROPERTY OF CULTURAL HERITAGE AND MOBILE CULTURAL HERITAGE OF HISTORICAL, ARTISTIC, ARCHAEOLOGICAL AND ETHNO-ANTHROPOLOGICAL INTEREST

It concerns the direct intervention of restoration, the execution of ordinary and extraordinary maintenance of: decorated surfaces of immovable property of the cultural heritage, stone artefacts, wall paintings, paintings on canvas, paintings on wood or other material supports, stuccoes, mosaics, painted and unpainted plasters, polymaterial artifacts, polychrome and non-polychrome wooden artifacts, bone, ivory, wax artifacts, ceramic and glassware artefacts, metal and alloy artifacts, materials and artifacts in natural and artificial fibers, leather artifacts and leather, musical instruments, scientific and technical instruments and instruments.

OS 6: FINISHING OF GENERAL WORKS IN WOODEN, PLASTIC, METALLIC AND GLASS MATERIALS

It concerns the supply and installation, maintenance and renovation of carpentry and wood joinery, internal and external fixtures, internal and external coatings, flooring of any type and material and other metal, wood and plastic products. and glassy materials and the like.

3 RESTORERS PROFESSIONAL CERTIFICATION

a) The project described herein will be assigned to a company specialized in the restoration of cultural assets, with experience in the field of the restoration of WOOD. As specified below, the company members will be composed prevailingly of qualified conservators, and hold an executive role within the company.

All conservators members of the company will have to include in the proposal their curricula, the certifications proving their professional qualification in the field of the conservation and restoration of cultural heritage, their professional experience and specific competences, necessary for the correct execution of the work.

All those who will carry out the work will have to possess the professional qualification as cultural heritage conservator required by the Italian Ministry of Cultural Heritage and Activities, as per Italian law, and the qualification required by Ministerial Decree24 October 2001, n. 420 and subsequent amendments (Legislative Decree 22 January 2004, n. 42 and subsequent amendments, Law 14 January 2013, n. 7 – Amendment of the transitional rules for the attainment of the professional qualification of cultural heritage conservator and cultural heritage assistant conservator, GU n. 25 of 30-1-2013), as per communication issued in the Gazzetta Ufficiale, Serie generale, del 15 ottobre 2018, n. 240. A declaration shall be attached to the proposal.

b) The conservators might be aided in their work by assistants, who will have to possess the qualification as “cultural heritage assistant conservator,” as defined per the same Italian law. The Contractor shall attach to the offer the curricula vitae of all the professionals who will work as assistant conservators, proofing their specific competence, necessary to properly carry out the work, and the professional experience necessary to perform project at the perfect rule of art, as well as a self-declaration to be qualified as “assistant conservator” as resulting from MiBACT website. Technicians and assistants cannot work unsupervised or beyond their current professional capacity and cannot be made responsible for supervisor’s, conservator’s, or senior conservator’s tasks.

CLASSES/STANDINGS

THE RANKINGS ARE ESTABLISHED ACCORDING TO THE FOLLOWING LEVELS OF AMOUNT:

I - up to € 258,000

II - up to € 516,000

III - up to € 1,033,000

III-bis - up to € 1,500,000

IV - up to € 2,582,000

IV-bis - up to € 3,500,000

V - up to € 5,165,000

VI - up to € 10,329,000

VII - up to 15,494,000 euros

VIII - over 15,494,000 euros

The amount of the VIII classification (unlimited) for the purpose of meeting the qualification requirements is conventionally established equal to 20,658,000 euros.

APPLICATION FOR SOLICITATION DOCUMENTATION

CHECK LIST

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following requirements included in the solicitation.

Business Licenses to Work in Foreign Country: In accordance with

DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

you will be required to provide written certification that authorization to operate and do business in Italy, has been obtained.

You will be required to provide information that clearly shows you are able to work in the country of Italy. Any entry or work visa issues must will be required to be clearly discussed with a plan to mitigate any risk clearly identified.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with

Two ILOCs each totaling 20%, which amounts to 40% of the value of the contract.

These amounts must be approved by your bank will need to be written into the documentary proof.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3335

E-mail: MacDougallM@state.gov

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