Pre-Solicitation Notice - DEC 2025 EQ Only Consolidation.docx
DOCX document 24 KB Posted
- Attached to
- 6525--DEC FY2025 Equipment Only Consolidation
- Solicitation number
- 36A79726Q0004
About this file
This is a Pre-Solicitation Notice for the VA National Acquisition Center's December 2025 Equipment Only Consolidation. The solicitation is restricted to companies that currently hold equipment contracts with the VA National Acquisition Center's High Tech Medical Equipment Division or with the Defense Logistics Agency Troop Support (DLA-TS), under which the VA National Acquisition Center has ordering authority. The consolidation encompasses all equipment modalities with requirements due to the NAC in FORCE by December 31, 2025. Key milestones include: pre-solicitation notice publication on January 28, 2026; posting of requirements and Request for Offers on February 4, 2026; vendor question submission deadline of February 18, 2026; NAC publication of responses to vendor questions via amendment by March 11, 2026; vendor offer submission deadline of April 8, 2026; customer receipt of vendor offers by April 15, 2026; customer technical evaluation and best value selections due by May 6, 2026; NAC contracting officer workload assignment by May 13, 2026; and a goal to award delivery orders within 90 days of assignment, targeting August 11, 2026.
All vendor communications during the solicitation phase must be coordinated through NAC Consolidation Coordinators Hermann Degbegni (Hermann.Degbegni@va.gov) and Michael Kuchyak (Michael.Kuchyak@va.gov), with inquiries for clarification submitted by March 11, 2026. During the evaluation phase, communications shift to NAC Contracting Officers, who control all vendor interactions to ensure fair treatment. Vendor presentations are limited to clarifications regarding equipment features and quoted specifications; pricing discussions and unquoted items are prohibited. The notice emphasizes that vendors should not contact the NAC or requesting VISNs regarding selection status, as customer evaluations and selection panel information are confidential source selection information. All dates provided are estimates subject to change.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Copy of DEC 2025 EQ Consolidation - Schedule of Line Items-NAC-HTM.xlsx | XLSX spreadsheet | |
| DEC 2025 Equipment Only Consolidation Schedule.docx | DOCX document | |
| 36A79726Q0004.docx | DOCX document |
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Text version
DEC 2025 Equipment Only Consolidation
The DEC 2025 Equipment Only Consolidation will be posted to SAM.
1. This solicitation is only open to companies that have a current contract for the equipment types listed herein with the VA National Acquisition Center, High Tech Medical Equipment Division or with the Defense Logistics Agency, Troop Support (DLA-TS) under which the VA National Acquisition Center has been given ordering authority.
2. DEC 2025 Equipment Only Consolidation:
| Dates* |
| Milestone – All Modalities |
| 12/31/2025 |
| Requirements due to the NAC in FORCE |
| 1/28/2026 |
| Publish Pre-Solicitation Notice |
| 2/4/2026 |
| Post Requirements and Request for Offers (RFO) |
| 2/18/2026 |
| Vendors to submit Equipment Questions to NAC |
| 3/11/2026 |
| NAC Published Responses to Vendor Questions via Amendment |
| 4/8/2026 |
| Vendors to Submit Offers to NAC |
| 4/15/2026 |
| Customers Receive Vendor Offers via the Shared Drive |
| 5/6/2026 |
| Customers Submit Technical Evaluations (Best Value Selections) |
| 5/13/2026 |
| NAC Assigns CO Workload |
| 8/11/2026 |
| Goal to Award Delivery Orders (90 Days from Assignment) |
*Dates are estimates and are subject to change
3. Vendor Instructions:
a) During the solicitation phase following the 2/4/2026 SAM posting and prior to the 8/11/2026 Goal to Award Delivery Orders; all communication regarding the DEC 2025 Equipment Only Consolidation shall be coordinated through the NAC Consolidation Coordinator, Hermann Degbegni at Hermann.Degbegni@va.gov and Michael Kuchyak at Michael.Kuchyak@va.gov. This includes all requests for clarification or additional information from vendors.
During the evaluation phase, communication should be coordinated by a NAC Contracting Officer. In the event that a NAC Contracting Officer cannot be available for such communications, a local/VISN Contracting Officer can assist in the communications with the approval of the NAC Consolidation Coordinator. All communications between a vendor and a local/VISN Contracting Officer must be provided to the NAC Consolidation Coordinator. This includes all clarifications or additional information that is required to complete evaluations. A NAC or local/VISN Contracting Officer will determine what access, if any, is needed by the vendors to obtain information and shall be present at all vendor presentations. Presentations are meant to clarify the understanding of equipment features in the quote. Prices or additional equipment or features that were not quoted, shall not be discussed. Once communications have begun with vendors relating to a specific quote, Contracting Officers must control those communications in order to ensure that all vendors are treated fairly and given the same opportunity.
b) The NAC Contracting Officers will review the station’s technical evaluations and recommend selection to determine whether or not the information provided is adequate to award the order or if additional information from the station is required before an award can be executed. Communication during this time will be through NAC Contracting Officers only. We have advised our customers that when the solicitation process begins there is to be no further contact with vendors regarding their requirements. Information such as members of the evaluation panel is considered confidential source selection information and may not be disclosed.
c) We ask that vendors forward the above information to their respective sales team so that all are aware of the process and timelines.
d) We also ask that you do not contact the NAC or the requesting VISN or Medical Center regarding the status of selections as this will only delay the process. After the NAC has reviewed and finalized all vendor selections for a VISN or Medical Center, an update providing the selections for that VISN or Medical Center will be issued.
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