Pre-Solicitation Notice_City of Dundee_TGM 2A-25_Final.pdf

Pre-Solicitation Notice for:

City of Dundee, Transportation System Plan (“TSP”) Update (TGM 2A-25)

Interested Parties are advised:

- This is not a Request for Proposal ("RFP") or a Request for Information ("RFI"); therefore, a solicitation package is not provided with this posting.

- Do not submit Proposals or Offers in response to this Pre-Solicitation Notice. All Proposals and Offers received by Agency in response to this notice will be rejected.

- Information provided under this Pre-Solicitation Notice is subject to change.

- This project may be delayed, cancelled, or revised at any time.

Project Synopsis The City of Dundee’s (“City”) TSP Update (“Project” or “Updated TSP”) will provide an evaluation of prior transportation system plans, current system conditions, areas of interest, and projected future needs for serving build-out within the City’s Urban Growth Boundary (“UGB”). The Project will update the City’s TSP adopted in 2015 (“Current TSP”) and be consistent with state of Oregon (“State”) policies, plans, and rules.

The Updated TSP must be compliant with Oregon Administrative Rules (“OAR”) Chapter 660, Division 12, commonly known as the Transportation Planning Rules (“TPR”). The Updated TSP must be in harmony with the City’s Engineering Standards Manual and Standard Drawings, the City’s Development Code, the latest version of the Oregon Standard Specifications for Construction, and other adopted regional transportation plans including the Yamhill County (“County”) TSP.

Background The City is a small but rapidly growing community located along Oregon Highway 99W (“OR 99W”) in the heart of Oregon wine country. The City has approximately 3,200 residents and serves as a regional gateway for wine tourism, hospitality, and outdoor recreation. OR 99W bisects Dundee, currently functioning as its main commercial corridor and busiest travel route. At the same time, it represents a defining opportunity—to evolve from a pass-through highway into a lively, walkable Main Street that anchors community life, supports local businesses, and strengthens safety for people of all ages.

Since the City adopted its current TSP in 2015, several major conditions have changed:

● The Newberg–Dundee Bypass has shifted freight and through-traffic away from OR 99W, creating new opportunities for a more pedestrian-oriented downtown environment.

● Tourism and economic development have accelerated, with 181 new hotel rooms approved and additional commercial/mixed-use development in planning.

● Housing demand and citywide growth have increased, especially with the planned 900-unit Riverside District—an expansion that will reshape local mobility patterns and require safe connections to schools, parks, and downtown.

Department of Transportation Transportation & Growth

Management (“TGM”) Program 355 Capitol St. NE, MS 42

Salem, OR 97301

● Community visioning (“Destination Dundee”) has identified strong public priorities: walkability, safe crossings, public access to the Willamette River, revitalization of OR 99W, and safer routes for students traveling across the highway to the relocated elementary school.

● Transportation infrastructure gaps have become more pressing, including fragmented sidewalks, missing bike connections, limited east–west crossings, and outdated street classifications that no longer reflect city goals.

The Updated TSP will consider these changes, address the City’s emerging multimodal needs, align transportation and land use decision-making, and ensure that the City is prepared for future investment, development, and regional coordination.

RFP Synopsis

**It is anticipated that this opportunity will be released as a Mini-RFP under the Transportation Land Use Planning (“TLUP”) ’21 Price Agreement (“PA”) series.

Solicitation Release Date It is anticipated that the RFP will be issued in OregonBuys, ODOT’s web-based eProcurement system (https://oregonbuys.gov/bso/), no earlier than October 26, 2026. The solicitation and any amendments for this project will be posted in OregonBuys. Once the documents are posted, the documents may be downloaded for viewing.

Solicitation Bid Opening Date (“Close Date”) It is anticipated that the RFP will close approximately 7-30 calendar days after it is posted on OregonBuys. The actual date and time that proposals will be due will be available in the RFP document and in OregonBuys.

This date and time may not be amended by ODOT unless it is in the Department's best interest.

RFP Evaluations / Interviews and Follow up Questions It is anticipated that RFP evaluations will be conducted within 14-36 calendar days from the Bid Opening Date.

Agency will reserve the right to conduct interviews or request responses to follow up questions at Agency's discretion.

Questions Any questions pertaining to this pre-solicitation notice prior to the release of the RFP in OregonBuys should be directed only to the Michael Duncan until the solicitation is published.

Email: mailto: Michael.W.DUNCAN@odot.oregon.gov

After the solicitation is published, the Single Point of Contact for questions will be listed on the RFP.

Proposal Submissions In order to propose on this opportunity, all required submittal items must be submitted via OregonBuys (submittals by any other means will be rejected). If your firm has not already registered as a vendor/supplier in OregonBuys, please click on the link above under Solicitation Release Date to get registered before the solicitation is published.

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE.

https://oregonbuys.gov/bso/ mailto:Michael.W.DUNCAN@odot.oregon.gov

Respectfully, Kelsey Maffei (Pronouns – he/him/his) Procurement Contract Specialist, OPBC TGM Grants/Contracts Program Manager ODOT Policy Data & Analysis Division 355 Capitol St NE, MS42 | Salem, OR 97301 Email: kelsey.m.maffei@odot.oregon.gov mailto:kelsey.m.maffei@odot.oregon.gov