Pre-Solicitation Notice 19GE5026R0098.pdf

June 17, 2026

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5026R0098

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

BID/BUILD ROOF REPLACEMENT AND REPAIR AT THE WAREHOUSE, U.S.

CONSULATE GENERAL FRANKFURT, GERMANY

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Bid/Build Construction Type Contract in calendar year 2026.

The successful offeror shall provide complete architect construction services, contract coordination, and supervision, including but not limited to architect, management, equipment and construction necessary to meet the requirements of this contract within the established timeframe.

Short project scope description:

The U.S. Consulate General Frankfurt (POST) and Overseas Building Operations (OBO) has a requirement for the replacement of the existing single-ply and modified bitumen protected membrane flat roofs and canopies on the Warehouse building.

The roof sections and approximate area of each are as follows:

• Roof Area “R1”: 10,650 square feet (990 square meter) of gravel ballast two-ply

• modified bitumen membrane over rigid insulation and concrete roof deck.

• Roof Area “R2”: 38,200 square feet (3,550 square meter) of single-ply membrane

• over insulation and metal roof deck.

• Roof Area “R3”: 24,110 square feet (2240 square meter) of single-ply membrane

• over insulation and metal roof deck.

• Roof Area “R4”: 12,100 square feet (1,125 square meter) of single-ply membrane

• over insulation and metal roof deck.

• Roof Area “R5”: 1,800 square feet (165 square meter) of single-ply membrane

• over insulation and metal roof deck.

• Roof Area “R6” (Canopies): 2,900 square feet (265 square meter) of single-ply

• membrane over insulation and metal roof deck.

The proposed Work includes, but is not limited to, the following:

1. Roof Area “R1”:

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3337

E-Mail: PerezAcevedoA@state.gov mailto:PerezAcevedoA@state.gov

a. Removal and disposal of existing roof system down to concrete deck.

b. Minor repairs to existing concrete deck substrate in preparation for new roofing system.

c. Installation of new two-ply modified bitumen membrane roof system and associated membrane flashings.

d. Installation of new drainage board, XPS insulation, filter fabric, and concrete pavers in protected membrane roof system assembly.

e. Installation of new sheet metal flashings at penetrations, roof drains, perimeters, etc.

2. Roof Area “R2”, “R3”, “R4”, “R5”, “R6”:

a. Removal and disposal of existing roof system down to metal roof deck.

b. Removal, salvage, and temporary protection of existing gutters and downspouts for re-installation.

c. Installation of new tapered insulation to provide slope to roof drains. Minimum 2% slope (1/4 inch per foot / 20mm per 1 meter)

d. Installation of new gypsum cover board.

e. Installation of new thermoplastic polyolefin (TPO) single-ply roof system and associated membrane flashings.

f. Installation of new sheet metal flashings at penetrations, roof drains, perimeters, etc.

g. Re-installation of gutters and downspouts. Replacement of gutters and downspouts where existing members are non-salvageable.

The General Contractor shall be responsible for the construction, completion and maintenance of the

Project Works, in accordance with the tender and contract Drawings, Specifications, Bills of

Quantities and Contract Conditions etc.

The contractor shall also be responsible for administration, coordination, synchronization and general supervision of all matters relating to his Sub-Contractors works and other trades in accordance with the Contract Conditions to ensure that the works carried out by his Sub-Contractors are completed as required by the contract documents.

The estimated magnitude for the entire project is between $1,000,000.00 and $1,800,000.00 U.S.

Dollars.

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov, no later than July 03, 2026, using the solicitation number 19GE5026R0098 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents contain SBU information. Companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the checklist below (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in Germany.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The Contract Specialist for the administration of this contract is Ms. Alexandra Perez Acevedo, email perezacevedoa@state.gov.

A pre-proposal conference and site visit and shall be tentatively scheduled for July 2026, precise dates will be provided to interested offerors with the solicitation package.

https://www.sam.gov/ mailto:perezacevedoa@state.gov

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5026R0098

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in Germany and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with

Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussion.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being completed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Alexandra Perez Acevedo email

PerezAcevedoA@state.gov .

http://www.sam.gov/ http://www.sam.gov/