Pre-Solicitation Notice 19GE5025R0100.pdf

June 10, 2025

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5025R0100

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

DESIGN/BUILD ENERGY CONSERVATION UPGRADES AT THE U.S EMBASSY

ANTANANARIVO, MADAGASCAR

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Design/Build Construction Type Contract in calendar year 2025.

The successful offeror shall provide complete design, architect construction services, contract coordination, and supervision, including but not limited to design, management, equipment and construction necessary to meet the requirements of this contract within the established timeframe.

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings

Operations (OBO) requires Design and Construction Services for an existing embassy compound in

Antananarivo, Madagascar

Short project scope description:

The Contractor shall provide complete design and construction services, contract coordination, and supervision, including but not limited to the management, professional design services, and construction necessary to meet the requirements of this contract within the established schedules.

Construction documents shall be developed in accordance with the RFP Contract Documents and referenced requirements. The Contractor shall execute the project consistent with the OBO mission to provide the most effective facilities for United States diplomacy abroad.

The Contractor shall provide but not limited to:

• 450 kW Main Parking Solar Photovoltaic Canopy System

• 120 kW Official Parking Solar Photovoltaic Canopy System

• 4500 kWh Battery Energy Storage System (BESS)

• Exterior LED Site Lighting Upgrade

The Contractor shall work within the USG property line and as required outside the property line to complete the requirements of the contract. Contractor shall be responsible for coordination with local utility permit providers and costs related to connections to local services outside the USG property

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3337

E-Mail: PerezAcevedoA@state.gov mailto:PerezAcevedoA@state.gov line. Work on property and outside the property line may include but is not limited to driveway connections, grading, drainage, temporary construction access, erosion control during construction and final stabilization. Repair of disturbed areas outside the USG property line shall meet or exceed the pre-contract condition.

Contractor is responsible for obtaining permits and associated fees (e.g., zoning, building approvals, utility, construction, and occupancy permits) and licenses required to execute the work.

• Contractor shall provide drawings and other design documents needed to obtain those permits and licenses for which they are responsible, and official translations as required to execute those permit actions.

• Contractor shall submit drawings to the COR for approval prior to releasing drawings to local permitting and licensing agencies for permits.

• Permit drawings shall be labeled by generic terminology (e.g., office, restroom, mechanical space).

• Permit documents, drawings, specifications, and calculations shall be sealed and signed by the architect and engineers of record, or other professionals as required.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $5,000,000.00 and $10,000,000.00 U.S. Dollars (Note: the prescribed

FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov, no later than July 09, 2025, using the solicitation number 19GE5025R0100 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall NOT be placed on Sam.gov as the document contains

SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 4). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in Madagascar

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

https://www.sam.gov/

The Contract Specialist for the administration of this contract is Ms. Alexandra Perez Acevedo, email perezacevedoa@state.gov.

A pre-proposal conference and site visit will be determinate later on, details will be provided to those offerors who express interest in receiving the RFP package.

mailto:perezacevedoa@state.gov

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5025R0100

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in Madagascar and conduct business there. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Alexandra Perez Acevedo email

PerezAcevedoA@state.gov .

http://www.sam.gov/ http://www.sam.gov/