Pre-Solicitation Instructions - Request for SF330s.docx

DESCRIPTION

THIS IS A PRE-SOLICITATION NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR A/E FEE PROPOSALS. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED.

All information needed to submit SF330 documents are contained herein.

Federal Acquisition Regulations (FAR) subpart 36.6, and Selection of Architects and Engineers Statute (formerly known as Brooks Architect-Engineer Act) selection procedures apply. The AE Services listed herein is being procured in accordance with Selection of Architects and Engineers Statute as implemented in FAR subpart 36.6 and VAAR 836.6. Pursuant to FAR 52.236-25, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the State of Florida.

For a SDVOSB to be considered as a prospective contractor, the firm including Joint Ventures, must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP) VETBIZ (www.vip.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s/qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF330 is submitted shall result in elimination from consideration. All Joint Ventures (JV) must be CVE verified at time of submission and must submit agreements that comply with 13 CFR 125.15 prior to contract award.

PROJECT: 573-23-601 | Harden East Entrance Façade MIC A125 WORK LOCATION: Malcolm Randall Veterans Affairs Medical Center, Gainesville, FL 32608 SET-ASIDE: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

NAICS: 541330 Engineer Services and the annual small business size standard is $22.5M.

ESTIMATED COMPLETION DATE: 180 calendar days from the Notice to Proceed (NTP).

CONSTRUCTION MAGNITUDE: Between $1,000,000 and $2,000,000.

POINT OF CONTACT: Adriana N. Gamm, Contracting Officer, Email: adriana.gamm@va.gov SF 330 DATE OF RECEIPT/DUE DATE: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) December 27, 2022 at 3:00 PM (EST). The VA’s email system will not allow for file sizes greater than 8MB. If sending multiple emails, please see directions provided further down in this notice. Site Visits will not be arranged during this phase.

PROJECT OVERVIEW:

The primary objective of this procurement is to provide design services to renovate the East Entrance Façade Management Information Center (MIC) A125 and surrounding adjacencies for physical security and hardening for adverse events such as weather, assault, active shooter, equipment reliability, cyber-attack, sabotage, and various larceny at the Malcom Randall Veterans Affairs Medical Center located at 1601 SW Archer Rd, Gainesville, Florida. The A/E Service works include, but is not limited to site investigations, designing, and preparing drawings, phase planning, develop specifications, develop cost estimates, supporting the future construction project during the construction period services.

1. A/E FIRM SELECTION:

Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

2. SELECTION CRITERIA:

Selection will be based on the following criteria which are provided in descending order of importance.

a. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES: Proof of working together as a team (in house and/or consultant(s)). Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. The firm, and A/E on staff, representing the project and signing/stamping drawings in each discipline must be licensed to practice in the State of Florida. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers and proof of licensure. Provide a balanced licensed workforce to include, but not limited to, the following disciplines.

1)Project Managers and Designers of Record.

2) Safety and Fire Protection Engineer (SFPE) as Certified Independent Third Party (CITP).

3) Architectural/Structural

4) Mechanical

5) Electrical

6) Civil

7) Environmental

b. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: Specialized experience and technical competence in the type of work required for this project including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials, production of Life Safety/Fire Protection plans, production of quality designs as evidenced by a Quality Control Program, large scale renovation projects in a Healthcare, Business, and/or VA Hospital environment, phasing, cost estimating effectiveness, i.e., on-time/within budget, and compliance with established VA Construction Program Requirements located at http://www.cfm.va.gov/til/spec.asp. The selected A/E should have previous experience in the design of renovations within healthcare facilities and provide documentation of a least two (2) design projects of this nature with references, names and phone numbers.

c. CAPACITY: Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to completing the project, within mandated schedules.

d. PAST PERFORMANCE: Performance similar in nature to the work required for this project on contract with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. A/E shall provide documentation which substantiates similar experience on a minimum of two (2) projects and not more than four (4). Experience working in VA medical facilities is preferred, however, previous work on other Governmental, as well as private sector projects, will be considered. Provide a CPARS copy of reference projects or a Past Performance Questionnaire (PPQ). If a PPQ is utilized, it should be tailored to AE actions. Information provided shall include project name and location, general description of work, identification of whether your firm was the lead on the project or the subconsultant, the estimated (or awarded) construction project amount as well as the customer phone number(s) and email addresses. All information should be included with the SF 330 submittal.

e. LOCATION OF DESIGN FIRM: Location in general geographical area of the project and Knowledge of the locality of the project; It is expected that your SF 330 submittal will show your knowledge of the locality project and that your proximity to the general geographical area enables you to physically show up to the work site within 5 hours, when required.

f. REPUTATION AND STANDING: Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness (Awards, Outstanding Merits, Recommendations).

g. RECORD OF SIGNIFICANT CLAIMS: Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

3. SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to adriana.gamm@va.gov no later than (NLT) December 27, 2022 at 3:00 pm (EST). Submittals received after the date and time identified will not be considered.

All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay). Size limits of emails are limited to 8MB. If more than one email is sent, please number emails in Subject line as “1 of 2, 2 of 2” etc.

Example: SF330 Submission, 36C24823R0012 – HARDEN EAST ENTRANCE FACADE (1 of 4) All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

4. REQUESTS FOR INFORMATION (RFI) ON THIS NOTICE: All RFIs shall be submitted to adriana.gamm@va.gov. Phone inquiries will not be accepted. RFI’s must be received no later than December 14, 2022.

5. SEE ATTACHED DOCUMENTS FOR THE SOW AND OTHER DOCUMENTS:

Attachment 01 - SOW (AE 573-23-601) Harden East Entrance Façade MIC A125 (23 Pages).

Attachment 02 - Site Plan Project Area (AE 573-23-601) SOW Appendix A (2 Pages).

Attachment 03 - VHA Supplemental Contract Requirements for Combatting COVID-19 (2 Pages).