Pre-Solicitation 19GE5025R0057.pdf

March 4, 2025

PRE-SOLICITATION NOTICE

SOLICITATION NO. 19GE5025R0057

The Regional Procurement Support Office (RPSO) hereby provides the following pre-solicitation notice in respect of the issuance of a Request for Proposal (RFP) for:

Life Cycle Renovation

U.S. Embassy Brasilia, Brazil

The solicitation may result in award of a firm-fixed price design/build construction contract in the second quarter of year 2024.

The U.S. Embassy Brasilia requires design and construction services to renovate the existing official diplomatic residence. The successful offeror shall provide design and construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

All required construction services shall be performed including furnishing all labor, material, equipment, and services required to complete the life cycle renovation in Brasilia, Brazil.

Key renovation requirements include the construction of a new garage and adjustment to the front fence to accommodate two large SUVs, along with an open-concept kitchen design that connects to the living and dining rooms, in compliance with applicable safety codes and ADA regulations.

The layout will be reconfigured to include three suites and a master suite, and the entire electrical, plumbing, and HVAC systems will be replaced. The project will also include the installation of new TV and data systems, lighting, solar water heating systems with heat pumps for the pool, and a new LPG system for the kitchen, laundry, and flash heaters.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $250,000 and $500,000 (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate (IGCE) for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Patticha Gruenbeck at GruenbeckP@state.gov with a copy

U.S. CONSULATE GENERAL

Regional Procurement Support Office (RPSO)

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel.: (+49) 69 7535 3345

E-Mail: GruenbeckP@state.gov mailto:GruenbeckP@state.gov

Pre-Solicitation Notice, Solicitation No. 19GE5025R0057 Page 2 of 3 to FrankfurtRPSO@state.gov, not later than Tuesday, March 18, 2025 using the solicitation number 19GE5025R0057in the subject line.

All requests for a copy of the solicitation must include the following information and document(s):

• Name of Firm

• Unique Entity Identifier (UEI)

• Name, Telephone and Email Address of Point of Contact

• Complete Physical and Mailing Address of Firm

The solicitation package/documents shall not be placed on SAM.gov as the solicitation contained

Sensitive but Unclassified (SBU) information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when it becomes available. The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Brazil. Furthermore, the offeror’s entity shall be in an

“active” status in the System for Award Management (SAM) at the time of submitting an offer and at the time of contract award. Failure to comply with this requirement may result in disqualification from the award process.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms. Patticha Gruenbeck, email:

GruenbeckP@state.gov.

mailto:FrankfurtRPSO@state.gov

Pre-Solicitation Notice, Solicitation No. 19GE5025R0057 Page 3 of 3

APPLICATION FOR SOLICITATION DOCUMENTATION

SOLICITATION NO. 19GE5025R0057

By submitting an expression of interest, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 Authorization and Performance (Aug 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country;

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in the country of performance. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The U.S. Government will not provide any assistance with visas.

Irrevocable Letters of Credit (ILCs) or other acceptable securities: You must show by way of a letter from a financial institution that, in the event of award, your company will be provided with

ILCs, or other acceptable security in accordance with FAR 52.228-15, totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof. The bank’s confirmation letter regarding ILCs or other acceptable securities shall be submitted with your proposal to the solicitation.

Registration in the U.S. System for Award Management (SAM) database is mandatory for award consideration. Offerors must obtain a Unique Entity Identifier (UEI) and ensure their SAM registration is in an active status at the time of submitting an offer and at the time of contract award. The successful offeror is also required to maintain active SAM status throughout the contract performance period through final payment. Information on registration and annual confirmation requirements is available under the help tab at www.sam.gov and through the Federal

Service Desk (FSD) at www.fsd.gov, which provides free technical support for user assistance.

http://www.sam.gov/ http://www.fsd.gov/