Pre Sol Notice.docx

THIS IS A PRE-SOLICITATION NOTICE

Software Updates, Supplies, and Preventative Maintenance Support for MEDECO Intelligent Key High-Security Lock Systems The Department of Veterans Affairs (VA), Regional Procurement Office West (RPOW), Veterans Integrated Service Network (VISN) 5, Health Service Area (HSA) 5.2, Network Contracting Office (NCO) 21, on behalf of VA Northern California Health Care System (VANCHCS), intends to issue a solicitation for a potential commercial service and supply requirement supporting the existing MEDECO Intelligent Key high-security lock, cylinder, key, and software system at VANCHCS.

VANCHCS currently uses ASSA ABLOY/MEDECO Intelligent Key products across its sites as its existing high-security lock, cylinder, key, and related software system. The Government requires continued compatibility with the installed system and the ability to maintain the security, functionality, programming, and lifecycle support of the existing system. The prospective contractor would provide authorized, current, compatible MEDECO equipment, licensing, software updates, and support, including:

· 150 MEDECO Intelligent Key lock cores

· 200 Intelligent Key fobs: 25 heavy-duty and 175 standard

· 5 Integrated Programming Devices (IPDs)

· 100 industrial-rated, moisture-resistant 32 GB micro SD cards

· At least one MEDECO server software upgrade per year, plus critical security/functionality updates

· 24-hour support for software issues All supplied keys, fobs, cores, programming devices, and related components must be compatible with the Government’s existing MEDECO Intelligent Key hardware and software environment.

One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

The North American Industry Classification System (NAICS) code for this requirement is 561621, Security Systems Services (except Locksmiths). The Small Business Administration (SBA) size standard is $25 million. The Product Service Code (PSC) is J059, Maintenance, Repair, and Rebuilding of Equipment – Electrical and Electronic Equipment Components.

No set-aside determination has been made at this time. The Government is seeking information to support acquisition planning and any applicable socioeconomic determination.

The Government anticipates issuing the solicitation on or about 11/15/2026. The solicitation will be available for download from https://sam.gov/content/opportunities. Interested vendors are responsible for monitoring that site for the solicitation and any amendments.

Interested firms should submit a concise capability statement that includes:

· Company name.

· UEI and CAGE code.

· Point of contact name, title, email address, and phone number.

· Business size under NAICS 561621 and Socioeconomic status, if any.

· Evidence of ASSA ABLOY/MEDECO authorization or authorized source of supply.

· Relevant experience providing MEDECO Intelligent Key products, licensing, software updates, and 24-hour support.

· Proposed use of subcontractors.

· Available contract vehicle information, if applicable.

Additionally, please answer the following questions:

· Does your firm intend to submit a bid or quotation if VA issues a solicitation?

· What lead time is required from award notification to start work and to deliver supplies?

· What changes, additions, or clarifications to the draft SOW/PWS would enable an adequate solicitation response?

· What customary commercial practices apply to these supplies and services (including licensing, maintenance, remote/on-site support, after-hours support, warranty, delivery, and pricing practices)?

Nonbinding budgetary pricing, commercial catalogs, annual maintenance, travel, and lead-time information are encouraged but not required. Clearly mark pricing as nonbinding.

The Government anticipates awarding a single firm-fixed-price contract using RFO Part 12 simplified commercial acquisition procedures, consisting of one 12-month base period and four 12-month option periods. Award is anticipated on or about December 2026 and will be made in accordance with the evaluation criteria stated in the solicitation.

Responses shall be submitted by 10/15/2026 via email to derek.brown7@va.gov. The subject line should include: PRE-SOL RESPONSE – 36C26127Q0049 - MEDECO INTELLIGENT KEY HIGH-SECURITY LOCK SYSTEM.

This notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Government. The Government will not pay for any information submitted in response to this notice. Responses will be considered by the Government; however, a determination by the Government not to complete the proposed acquisition based upon responses of this notice is solely within the discretion of the Government.