PRE SOL Notice_ACS Vicenza Italy.docx

PRE-SOLICITATION NOTICE

SUBJECT: Pre-solicitation Notice for Army Community Services (ACS) at U.S. Army Garrison (USAG) Italy, Vicenza

CLASSIFICATION CODE: R612 – SUPPORT- ADMINISTRATIVE: INFORMATION RETRIEVAL

NAICS CODE: 541611 – Administrative Management and General Management Consulting Services

ANTICIPATED SOLICITATION NUMBER: W912PF-26-R-XXXX

THIS IS A PRE-SOLICITATION NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) AND NO CONTRACT WILL BE AWARDED FROM THIS NOTICE. REQUESTS FOR A SOLICITATION DOCUMENT WILL NOT RECEIVE A RESPONSE.

1. Synopsis: The U.S. Army Contracting Command, in support of U.S. Army Garrison (USAG) Italy, provides this pre-solicitation notice for planning purposes only. The Government intends to issue an RFP to acquire non-personal services for a consolidated Army Community Services (ACS) requirement to be performed at Caserma Ederle in Vicenza, Italy. The purpose of this notice is to allow potential offerors an opportunity to review the anticipated performance work statement (PWS) and evaluation criteria in advance of the official solicitation release. This will enable industry to prepare for the requirement and submit well-developed proposals when the RFP is issued.

2. Scope of Services: The Government anticipates awarding a single contract to provide comprehensive, integrated ACS support functions. The place of performance will be at U.S. Army Garrison (USAG) Italy, located in Vicenza, Italy. The contractor will be required to provide all personnel, management, and other items necessary to perform the services defined in the forthcoming Performance Work Statement. The primary functional areas include:

a. ACS Lending Closet Management

b. Front Desk Administrative Support

c. Bilingual Support Services (English/Italian)

d. Orientation Tour Operations

e. Italian Language Instruction

f. English as a Second Language (ESL) Instruction

3. Anticipated Contract Details:

a. Contract Type: Single-Award Indefinite Delivery/Indefinite Quantity (IDIQ)

b. Pricing Structure: Firm-Fixed-Price (FFP)

c. Period of Performance: Five (5) year ordering period

d. Estimated Value: The estimated value for the five-year ordering period is between €500,000 and €1,000,000.

4. ANTICIPATED EVALUATION CRITERIA: The Government anticipates that the resulting solicitation will use a best value tradeoff process in accordance with FAR Part 12 and 13.5. While subject to change, the Government plans to evaluate quotes based on the following factors, which will be of equal importance:

a. Factor 1 - Program Management: The Government will evaluate the offeror's capability to successfully manage and execute the requirements of the PWS. This factor is comprised of the following two subfactors:

i. Subfactor A - Experience: The offeror’s recent and relevant corporate experience in performing services of similar size, scope, and complexity, with a focus on ACS-type services and managing a workforce in an OCONUS environment.

ii. Subfactor B - Recruitment and Retention: The offeror's written plan for recruiting, vetting, and retaining qualified personnel to ensure continuity of services and meet the PWS requirement for filling all vacancies within ten (10) business days.

b. Factor 2 - Price: The total evaluated price will be evaluated for reasonableness and completeness. The Government is not obligated to award the lowest-priced offeror.

5. CRITICAL NOTICE: COMPLIANCE WITH HOST NATION LAW & SOFA STATUS

Potential offerors are advised of the following critical conditions for performance in Italy:

a. COMPLIANCE WITH HOST NATION LAW The Contractor is responsible for ensuring full compliance with all applicable Italian business, labor, and taxation laws for both the quoting entity and any personnel proposed to perform work under this contract. The Government will not provide any assistance, sponsorship, or support for obtaining work permits, visas, or any other documentation required for the contractor or its employees to legally work in Italy.

b. Non-SOFA Status Contractor personnel performing under this contract are not accredited under the NATO Status of Forces Agreement (SOFA) and will not receive SOFA privileges, exemptions, or protected status. It is the contractor's sole responsibility to ensure its legal status to operate and employ personnel in Italy.

6. Disclaimer and Future Information: The Government anticipates releasing the official RFP, which will include the final PWS and all solicitation documents, on or about 2 February 2026 via the SAM.gov website. This notice does not constitute a commitment by the Government, and all information contained in this notice is subject to change. The Government is not seeking proposals at this time; however, questions regarding this notice and its attachments are welcome but must be submitted in writing to the Point of Contact. Telephone inquiries will not be accepted. Interested parties are solely responsible for monitoring SAM.gov for the release of the official solicitation.

Point of Contact:

Matthew N Park matthew.n.park.mil@army.mil