Pre-Qualification Notice_New CAA Addition_Nairobi Kenya.pdf

19AQMM24R0188

Department of State Bureau of Overseas Building Operations 2025 Design-Build Construction Contract for A new CAA Annex to the Nairobi, Kenya Embassy Compound

Notice of Solicitation of Submissions for Contractor Pre-Qualification

The U.S. Department of State (DOS), Office of the Procurement Executive (OPE) on behalf of the Bureau of Overseas Buildings Operations (OBO), has a requirement for Design-Build Construction Services for a new Controlled Access Area (CAA) Annex at the Embassy Compound in Nairobi, Kenya. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This project is available for full and open competition.

1. Project Description (Secret Facility and Personnel Security Clearance Required)

19AQMM24R0188: New CAA Addition, for the United State Embassy Compound, Nairobi, Kenya.

Property Description: Property Description: The existing Embassy site in Nairobi, Kenya is approximately 67,178m2 and located in the Gigiri District, north of Nairobi center. The principal office buildings supporting the Embassy of the United States in Nairobi, Kenya are the Chancery (NOB1), and the Former USAID Office Annex (NOB2). OBO recently completed construction of a New Office Annex/Maintenance Shops and Support Annex (NOX/SPX) to address mission collocation requirements. The 12,500 GSM CAA Annex will be located at the vacant northeast “corner” between NOB1 and NOB2.

Project Scope: This project consists of a new CAA Annex connected to NOB1. The CAA Annex will be six (6) levels, including one (1) below grade, and five (5) above grade office levels. The CAA Annex will include new offices, meeting rooms, support spaces, and a new lobby. The project will include site and security improvements adjacent to the CAA Annex. The project will also include a new main compound access control (MCAC) and modifications to the existing perimeter walls adjacent to it, and modifications to staff parking.

This is a Design-Build contract. The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

Approximate construction cost: $175 - $250 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $100,000,000 million. See Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors

This announcement of solicitation of pre-qualification submissions is Phase I. The Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below. Only offerors prequalified in Phase I are eligible for participation in subsequent phases and/or for award.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

The Phase I pre-qualified Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials;

space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design; landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design;

and supporting narratives, where applicable.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same entity submitting a proposal in response to the Solicitation.

An active entity registration of the prequalified offeror on sam.gov will be required by the proposal due date of the RFP otherwise the submitted proposal will not be evaluated.

The time to get a new entity registered on sam.gov may vary and any firms not actively registered should start the registration process early.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

To the extent an Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor. The Offeror itself (formal JV or Prime) is required to be registered in SAM prior to proposal submission.

Also, the Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria in the proposal to provide design and construction services.

3. PHASE I DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed.

Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $100,000,000 million. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section

402(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area.

Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated.

Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm or a formal joint venture (where the arrangement among the co-venturers has been reduced to writing). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S.

person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security Agency (DCSA) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 120 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued a FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information System (IS) approved by DCSA for processing classified information up to the Secret level.

Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on December 31, 2024.

Provide one original electronic copy. Electronic copies shall be in PDF format that are indexed and fully searchable.

Offeror must state the following on the cover of the submission:

• 19AQMM24R0188 A new CAA Annex to the Nairobi, Kenya Embassy Compound.

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ONLY Electronic submissions/responses are accepted. All submissions must be E-mailed/shared to the fan.gov email addresses below. Do NOT upload anything to a Third-party website and send us the link. We are not authorized to download any documents from any third-party websites.

Subject of email must include solicitation number 19AQMM24R0188 A new CAA Annex to the Nairobi, Kenya Embassy Compound

ELECTRONIC SUBMISSIONS AUTHORIZED to be sent/shared with:

Primary: vasquezj4@fan.gov

Alternate: taylorbk2@fan.gov

Instructions for electronic submissions:

Please UPLOAD proposals to your Google Drive (FAN – Foreign Affairs Network or personal) AND share/send the proposals from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: vasquezj4@fan.gov, and taylorbk2@fan.gov, Make sure the

EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS must be submitted in writing by email to Jose Vasquez, at vasquezj4@state.gov and Blondell Taylor at taylorbk2@state.gov by no later than 2:00 P.M.

Eastern Standard Time, on December 13, 2024. Clarifications and requests for information received after the deadline, shall not be accepted.

mailto:vasquezj4@fan.gov mailto:taylorbk2@fan.gov mailto:vasquezj4@fan.gov mailto:taylorbk2@fan.gov mailto:vasquezj4@state.gov mailto:taylorbk2@state.gov