Pre-Proposal_Presentation.pptx

PRE-PROPOSAL MEETING

ORANGE COUNTY | FLORIDA

Y23-810; PUBLIC PRIVATE PARTNERSHIP FOR THE DEVELOPMENT AND OPERATION OF A MATERIALS RECOVERY FACILITY May 18, 2023 at 10:00 AM

OVERVIEW

PURPOSE OF THE PRE‑PROPOSAL MEETING:

Discussion of RFP Provisions/Requirements Overview of the Project Scope No interpretation of the meaning of plans, specifications, or other Contract documents will be made to verbally to any Proposer.

All questions must be submitted in writing to Rolando Melo at rolando.melo@ocfl.net.

PROCUREMENT DISCUSSION

All Documents are available for download on the Open Gov Procurement website.

“Blackout Period” is in effect; all proposal communication is limited to Rolando Melo at rolando.melo@ocfl.net.

The lobbying blackout period begins when the solicitation is issued and will conclude when the Orange County Board of County Commissioners approves the contract for award.

Proposals will be submitted electronically on the Open Gov Procurement website. No in person submittals will be accepted for this RFP.

Proposals are due Thursday, October 26, 2023 no later than 4:00pm – LATE proposals will NOT be accepted.

PROCUREMENT DISCUSSION (CONTINUED)

Submit only forms included in the RFP.

Follow the instructions given on the forms and submit all required forms. Use only the allowed number of pages. Forms may be reproduced on proposers’ software, but they must match the County forms. Please ensure all forms submitted have the RFP number (Y23-810) on them.

Instructions on Form D (Similar Projects – Project Manager), Form E (SKILLS AND EXPERIENCE OF PROJECT TEAM), Form F (PROJECT SCOPE, APPROACH AND UNDERSTANDING), and Form H (INFORMATION FOR DETERMINING JOINT VENTURE ELIGIBILITY). Failure to follow the instructions may have a negative impact on the scoring of the proposal.

Question deadline June 8, 2023 by 4:00pm Questions asked and addressed today need to be submitted in writing so an addendum containing the official answers can be issued to for all potential Proposers to view.

The recommended award will be posted on the County Website http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp for review by interested parties and will remain posted for a period of five full business days.

Drug Free Workplace form must be received before contract award (FORM I).

When you review the draft contract included in the RFP, you are required to note any exceptions during the RFP question period, as described in Sections 6 and 7. No changes or exceptions to the Agreement will be considered with a proposal.

Joint ventures must complete form H and submit either proof of incorporation as a joint venture, or copy of formal, written contract between all joint venture partners.

Volume of Work: Proposers are cautioned that they are responsible for confirming the accuracy of their volume of work data prior to the time and date set for receipt of proposals. You may view Volume of Work on Orange County’s website: www.orangecountyfl.net.

SIMILAR PROJECTS

A similar project for the purpose of this RFP means the development (e.g., financing, design, permitting), construction, and initiation of commercial operation of a MRF that (a) has been in operation for at least one year, (b) has an annual processing capacity of at least 50,000 tons per year, and (c) commenced commercial operations on or after January 1, 2003. At least one (1) of the similar projects must have been developed to directly or indirectly serve one or more public clients. In addition, one (1) similar project may include an alternative solid waste processing facility (excluding composting operations that are not conducted inside an enclosed building and excluding solid waste transfer stations), a paper mill, or a manufacturing, wastewater treatment, or agricultural processing facility. Failure to meet this requirement will result in a one (1) point reduction.

SIMILAR PROJECTS SCORING

The Proposer shall submit three (3) similar projects for the proposed Project Manager(s), not for the Proposer’s firm.

Each project described on Form D may each be considered for one (1) full point if the project:

• Has an annual capacity of at least 50,000 tons per year;

• Was completed on or after January 1, 2003

• Initiated commercial operation of a MRF for a duration of not less than one year;

• Contains and describes the project development activities in detail (e.g., site development, equipment identification and installation, construction, acceptance testing, operation) listed in the description of similar projects (Form D); and

• Includes a narrative of what skills were used that are similar in nature to what is required in the scope of services for this RFP as well as unique challenges, solutions, and lessons learned.

In the event that a facility other than a MRF is provided as a similar project, provide a detailed description of the similarities to the above criteria.

Similar projects will receive zero (0) points if managed by someone other than the proposed Project Manager identified in Form B, was not inclusive of the required project development activities identified above, was not satisfactorily completed, or contains an incomplete narrative of what skills were used that are similar in nature to what is required in the scope of services for this RFP as well as unique challenges, solutions, and lessons learned listed in the description of similar projects (Form D). The mere listing of elements without specific details in the body of the description to support the similar project will negatively impact the scoring for the project.

The County shall have the exclusive authority to determine whether a project is a similar project, as defined herein.

UTILITIES SOLID WASTE DISCUSSION

RFP Introduction The Project vision is to “Collaborate with the City of Orlando and other jurisdictions on the [upcoming] Materials Recovery Facility Request for Proposals with a goal of partnering with a private entity to significantly improve recycling and waste diversion processes and equipment.”

The key cultural goals include: Innovation, Collaboration, Inclusiveness, Productivity, Customer Experience RFP #Y23-810-R2 was informed by two Market Sounding Events July 26, 2019 February 3, 2023 The County will consider all written requests for changes to the RFP, including the Agreement The Proposer should provide the specific language that the Proposer wants the County to adopt.

Schedule

RFP Overview and Scope of Work Services Requested Design, permit, build, own, operate, maintain, and finance a New MRF Project Site +/-20 acre site adjacent to the County Landfill Project Term 20 years following Commencement of Operations Program Materials Recyclable Materials that the County and the County Partners deliver to the New MRF

Performance Standards Processing Capacity 35 tons per hour Capture Rates 95% of the acceptable incoming recyclable program fiber 90% of recyclable program containers excluding Aluminum, Steel, Glass, and acceptable non-bottle plastic 85% of acceptable non-bottle plastic 95% Aluminum containers 95% Steel containers 85% of recyclable glass above 3/8”

Design Criteria Comply with all Applicable Laws, including all applicable industry standards, County building codes, and its’ Sustainable Operations and Resiliency Action Plan MRF Building shall have a design life of at 30 years Tipping Floor shall be at least 23,000 square feet, with a minimum vertical clearance of 31 feet and be capable of safely containing all of the materials delivered over a period of at least three days or 1,450 tons Building openings used for ingress and egress for County Vehicles shall be at least 29 feet high and 14 feet wide Storage area or processed and baled material, shall be at least 15,000 square feet, excluding the area for docked trailers, and be large enough to hold all of the Commodities produced during three (3) days of operations while running two (2) ten-hour shifts per day The integrated public education center shall include a meeting room a minimum seated capacity of forty people and a minimum standing room capacity of fifty (50) people and a viewing gallery of at least 1,500 square feet Scale house shall be equipped with three or more platform truck scales certified for commercial transactions by FDACS

Construction Criteria The Contractor shall have exclusive responsibility for providing all construction means, methods, techniques, sequences, and start-up and acceptance testing, as well as all procedures necessary and desirable for the correct, prompt and orderly development of the New MRF

Operating Criteria Hours of Operation Monday through Friday, from 7:00am to 5:00pm and Saturday from 7:00am to 12:00pm Provide and maintain security at the New MRF and on the Site Operate and maintain the scales Turnaround Time shall be twenty-five minutes or less for County transfer trailers and twenty minutes or less for all other County Vehicles Provide Recyclable Materials processing and Commodity marketing services Accept and process all Recyclable Materials with up to 40% Contamination by weight Conduct periodic Composition Studies

Payments to the Contractor Contractor will be paid a Processing Fee for designing, permitting, financing, constructing, operating, and maintaining the New MRF on the County’s Site Processing Fee consists of two (2) components:

Fixed Fee Component Equal to the total amount of all New MRF and Improvements costs amortized over a period of twenty (20) years, and the Processing Equipment costs amortized over ten (10) years Operating Fee Component includes the costs and expenses for: (a) receiving, weighing, handling, processing, and marketing Recyclable Materials; (b) transporting Commodities to market; (c) transporting and disposing of Rejects and Residue; (d) conducting Composition Studies; and (e) providing all of the other required services Net payment consists of the Processing Fee for each ton of Program Material accepted and processed unless the AMV exceeds the Processing Fee (excess revenue) 10% of the excess revenue shall be retained by the Contractor and 90% of the excess revenue shall be paid by the Contractor to the County Adjustments to the Processing Fee

The Fixed Fee Component is constant for the Term of the Agreement subject to processing fee adjustments (i.e., escalation)

Acceptance Testing Contractor to conduct Acceptance Testing to demonstrate that the Processing Systems in the New MRF will operate in compliance with the performance standards, guarantees, and other minimum requirements in the Agreement Acceptance Test Plan shall include specific, detailed sampling protocols and procedures to be utilized when conducting the following tests:

Throughput Test Capture Rate Test Contractor shall furnish the County with a written report containing all of the test results County will determine whether the Contractor correctly certified its test results

Comprehensive Agreement Term 20 year Termination Performance Requirements Contract Deductions If any suggested revisions, provide specific language

Submittal Requirements (Forms) Tab 1 – Proposer Information, Similar Projects, Skills and Experience of the Project Team, Financial Capabilities and Related Background Information Proposer Information (Form A) Project Team (Form B) Location (Form C) Proposer Qualifications (Form Y) Participating Firms (Form V) Project Manager(s) (Form D) Skills and Experience of the Project Team (Form E) Financial Capabilities and Records (Form EE) Safety Record (Form FF)

Tab 1 – Proposer Information, Similar Projects, Skills and Experience of the Project Team, Financial Capabilities and Related Background Information Conflict/Non-Conflict of Interest Statement (Form G) Information for Determining Joint Venture Eligibility (Form H) Drug-Free Workplace Form (Form I) Letter of Intent (Form J) Orange County Specific Expenditure Form (Form K) Relationship Disclosure Form (Form L) E-Verification Certification (Form M) Insurance Sample Endorsements (Form N) Disclaimer Statement (Form O) Guarantor Acknowledgement (Form U)

Tab 2 – Project Scope, Approach, and Understanding Project Scope, Approach and Understanding (Form F) Technical Description of the New MRF (Form P) Major Equipment List and Specifications of Major Equipment/Systems (Form Q) Process Flow Diagram (Form R) Equipment Layout (Form S) Performance Guarantees (Form W) Marketing Plan (Form X) Site Plan (Form Z) Master Project Schedule (Form AA) Traffic Plan (Form BB) Conceptual Operations and Maintenance Plan (Form CC)

Tab 3 – Price Proposal Price Proposal (Form T) Certification and Accuracy of Price Proposal (Form DD)

Discussion

Conclusion

All questions must be submitted in writing to Rolando Melo at:

rolando.melo@ocfl.net

Site tour to follow this Pre-Proposal Meeting image1.png image2.PNG image3.png