Pre-Proposal Mtg Agenda - Young SP Multi-Div Bldg 751-23283-GAG 230621.doc

RFP 751/23283.GAG

PRE-PROPOSAL MEETING

Project Name: Department of Natural Resources / Parks & Recreation Division Young State Park - Multi-Division Storage Building File Number: 751/23283.GAG

Sigma Codes: Unit 4100 / Appn 44600 / FUNC FD4023 / FUND 1000 / LOC 4100 Date: Wednesday, June 21, 2023, at 1:00pm Agenda Items:

1. Introductions and Attendance List:

--Gerald Gregorski / DTMB Project Director --Ken Dao / DTMB Field Rep --Ronda Osga / DNR Planner --Richard Hill / DNR District Supervisor

--Tom Copenhaver / DNR State Park Supervisor

--Other DNR Divisions Staff

2.

Request for Proposals – Not-to Exceed/Billable Rate RFP, with part I technical portion and part II cost portion.

a.

Technical – The PSC should use the format outlined in section II-1 through 6. It is important that the PSC has a thorough understanding of the Statement of the Problem, a complete and feasible Work Plan/Schedule and displays related project experience.

b.

Cost – The PSC should use the professional fee plus reimbursables format – see section III-2-A, B, C of RFP for sample. The Phase Summary Format shown in section III-2-D should list all phases including consultant’s fees and reimbursable fees listed in the appropriate phase with a total at the bottom.

c.

Proposal must include all phases (300, 400, 500, 600, 700).

3.

Submit Proposals to the issuing office through Sigma VSS:

Certification Regarding Debarment, Suspension, and other Responsibility Matters

Certification of a Michigan Based Business

Proposal responses are to be uploaded to SIGMA VSS only, no other submission is required. Please enter the total cost for all phases as bid amount.

d.

Please remember that individual attachments can be no larger than 6mb.

e.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov f.

Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered.

4.

Project Scope of Work Description:

Professional services (phases 300 through 700) to design and construct a Multi-Division Cold Storage Building at Young State Park. This building is intended to house DNR equipment for Fisheries, Law Enforcement, and Parks & Recreation Divisions. The building will be used for the storage of boats, nets, snowmobiles, and maintenance equipment to protect it from inclement weather. Electrical power is needed for lighting and to support the use of power tools, charging batteries, and an air compressor. See attached “Storage Building Project Statement_FINAL.pdf” for complete details. Other posted reference documents included:

“Young Concept Site Plan.pdf”

“Young State Park Map.pdf”

“Tenant_Fitout_Cold_Storage_201705.pdf”

5.

Pre-Proposal Site Visits:

A site walk-through will follow this meeting

b. The park is open to the public and all proposers are invited to visit the site at their convenience before finalizing their proposals.

Photographs are allowed.

6.

Schedule:

Proposals are due on Thursday, June 29, 2023, at 2:00pm.

Questions are due in writing by Monday, June 26, 2023, at 12:00pm.

7.

Budget:

a. The final project construction budget estimates will be developed by the Professional during the design phases.

8.

Special conditions:

a. None

9.

Questions / Comments

10. Tour / Walk-through

DNR PARKS AND RECREATION DIVISION

Young State Park

Multi-Division Cold Storage Building Project Statement, March 2023 The DNR Parks and Recreation Division (PRD) is requesting assistance with the Young State Park Multi-Division Cold Storage Building. It is anticipated all design work associated with this project will occur in a coordinated fashion at the same time.

PROJECT BACKGOUND:

This building in intended to house DNR equipment for Fisheries, Law Enforcement and Parks & Recreation Divisions. The building will be used for the storage of boats, nets, snowmobiles, and maintenance equipment to protect it from inclement weather. Electrical power is needed for lighting and to support the use of power tools, charging batteries, and an air compressor.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services. Consulting services shall follow the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 300 - 700 as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for DNR and DTMB consideration.

Cold Storage Building

· Develop engineering alternatives including conceptual drawings and preliminary cost estimates.

· Proposed building configuration 8- 20-foot-wide bays, 50 foot deep, 160x50x16; 4-14x12 overhead doors, 4- 10x12 overhead doors.

· Alternate building configuration 7- 20-foot bays, 40 foot deep, 140x40x16; 2-14x12 overhead doors, 5- 10x12 overhead doors.

· 3-service doors

· Metal siding and roof

· Reinforced concrete slab, 10-foot concrete apron and foundations.

· Site improvements should include but not be limited to the following:

· 4 parking spaces

· Accessible walkway

· Gated access point.

· Soil testing/boring to determine site soil capacity and erosion protection requirements.

· Topographic survey in support of the proposed building.

· Electrical Single Phase 240v/120v service required for lighting and electrical outlets, 20-amp outlets required for charging batteries.

GENERAL REQUIREMENTS:

· Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, SESC shall be included.

· A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400-50%, and Phase 500-50%.

· Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s)

· Permitting Allowance: $2500

· Testing Allowance: $2500

REFERENCE DOCUMENTS:

· DTMB Minimum Design and Construction Standards “Cold Storage Tenant Fit-out for New or Existing Facilities”

PROJECT SCHEDULE:

Based on the availability of construction funds are we anticipating bidding this project out for construction in the fall of 2024 and completing work by the spring of 2025.

A proposed project schedule shown in weeks shall be provided as part of the proposal submission. Biweekly PSC progress updates will be required for the project team.

DNR Parks and Recreation Regional Field Planner is Ronda Osga (989) 619-6426