Pre-Proposal Minutes and Addendum 1 MSDEC Kitchen Hoods.pdf
PDF 695 KB Posted
- Attached to
- ITB 21-00-20 MSDEC Kitchen Hoods
- Solicitation number
- S-P15549-00000792
- Issued by
- Jackson County, Oregon
About this file
This document is the Pre-Proposal Minutes and Addendum 1 for ITB 21-00-20 MSDEC Kitchen Hoods, a state and local contract opportunity issued by the Medford School District 549C in Jackson County, Oregon. The project scope involves upgrading the kitchen hood exhaust systems at the MSDEC kitchen. The key details of the ITB include: the bid due date is November 16, 2021 by 2:00 p.m., last questions are due by November 9, 2021, and the last addendum will be posted on November 10, 2021. The contractor will be responsible for purchasing and providing the specified CaptiveAire equipment and plumbing connections to the make-up air unit, with the make-up air being run through the existing windows. A pre-proposal conference and site walk-through were conducted on September 30, 2021.
The contract will be a firm fixed price. The addendum clarifies that the contractor will be responsible for providing the specified kitchen hood equipment and plumbing connections. No other pricing terms, set asides, incumbent information, funding requirements or sources were provided in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB 21-00-20 MSDEC Kitchen Hoods~1.pdf | ||
| MSD General Conditions~1.pdf | ||
| 34845_ Attachment E.xls | XLS spreadsheet | |
| A101-2017 - Sample Contract - Copy~1.pdf | ||
| A201-2017 - Gen Conditions - Copy~1.pdf | ||
| Drawings.pdf |
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Text version
MINUTES
ITB 21-00-20 MSDEC Kitchen Hoods
OPTIONAL PRE-PROPOSAL CONFERENCE
SITE: Medford School District Education Center (MSDEC)
PROJECT: MSDEC Kitchen Hoods
DATE AND LOCATION: 09/30/21 at 9:00 a.m.
ATTENDING FOR MEDFORD SCHOOL DISTRICT: Andy Chasteen (Mechanical Supervisor) and Jackie Flory (Purchasing Coordinator)
CONTRACT MANAGEMENT: Andy Chasteen
ATTENDING CONSULTANTS: None
ATTENDING CONTRACTORS:
• Allied Comfort Pro – Glenn Berg
INTRODUCTIONS: Andy Chasteen introduced himself and Jackie Flory
ITB DETAILS: Andy Chasteen reviewed key dates for the ITB and the Project:
• ITB Schedule:
o 10/19/21 – Last day to submit questions.
o 10/26/21 (2:00 p.m.) – Bids due.
o 10/28/21 – Notice of Intent to Award issued.
PROJECT SCOPE DISCUSSION:
• Andy Chasteen did an overview of the project:
CONTRACT & BIDDING PROCESS DISCUSSION:
• It is the contractor’s responsibility to check the Purchasing website for addendums o https://www.medford.k12.or.us/Domain/83
• All questions must be submitted in writing.
• All workers on site must pass a background check prior to being on site.
QUESTIONS & ANSWERS (BID PROCESS):
• Jackie Flory – Medford School District 549C, (541) 842-3068 o All questions must be in writing.
o Please send any questions to at Jackie.Flory@medford.k12.or.us
QUESTIONS & ANSWERS (PROJECT SCOPE):
• Andy Chasteen – o We will make sure that the written responses are included in the addendum.
QUESTIONS & ANSWERS (PROJECT SCOPE):
Additional information and clarification in Addendum 1.
A SITE WALK THROUGH OCCURRED AFTER THE MEETING.
Andy Chasteen, Mechanical Supervisor Medford School Dist. 549C Office Ph. 541-842-3646 Fax 541-842-1160 mailto:Jackie.Flory@medford.k12.or.us
Purchasing Department ph 541-842-3068 fax 541-842-1160
ADDENDUM 1
Project: MSDEC Kitchen Hoods Date: September 30, 2021
Invitation to Bid No. 21-00-20
Project Address: 815 S. Oakdale Ave., Medford OR 97501
Owner: Medford School District 549C
Issued By: Jackie Flory, Purchasing Coordinator
Instructions to Prospective Bidders:
This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents and/or prior Addenda as noted below. All conditions, requirements, materials and workmanship are to be as described in the Contract Documents unless specifically stated otherwise. This Addendum consists of two pages. The minutes from the pre-bid meeting and this addenda.
Clarifications:
The contractor will purchase and provide the CaptiveAire specified equipment.
The contractor will provide the plumbing connections to the make-up air unit.
Make-up air will be run through the existing windows on the south side of the kitchen.
Notification:
The new bid date for this ITB will be November 16, 2021 no later than 2:00 p.m.
Last Questions will be due by 2:00 p.m. on Tuesday, November 9, 2021.
Last Addendum will be posted on Wednesday, November 10, 2021.
| Pre-Proposal Minutes MSDEC Kitchen Hoods |
| Addendum 1 ITB 21-00-20 MSDEC Kitchen Hoods |
File details come from the government source that posted it. Updated .