Pre-proposal Meeting Slides.pdf
PDF 2 MB Posted
- Solicitation number
- S-R09145-00014588
- Issued by
- Deschutes County, Oregon
About this file
This Pre-proposal Meeting Slides document presents the Deschutes River Trail South Refinement Study, a consulting services procurement issued by the Bend Park and Recreation District in Bend, Oregon. The project seeks a qualified consultant team to develop and evaluate alternative trail alignments for the southern portion of the Deschutes River Trail, including schematic design, order of magnitude cost estimates, regulatory framework summaries, permitting requirements, right-of-way acquisition needs, and environmental impact assessments. The RFP was issued on July 31, 2025, with a non-mandatory pre-proposal meeting held on August 6, 2025, at 10:00 AM. Proposals are due on August 28, 2025, at 2:00 PM, with presentations and interviews scheduled for September 8-9, 2025. The Notice of Intent to Award is estimated for September 12, 2025, followed by Board of Directors approval on September 23, 2025. The project contract runs from October 1, 2025, through April 1, 2027, and encompasses four phases: Existing Conditions Assessment, Alternatives Development, Alternatives Analysis, and Preliminary Feasibility Study(ies). Deliverables include six review team meetings, six memoranda, four stakeholder touchpoints, three public touchpoints, and three Board presentations, with technical proposals limited to fifteen 8.5 x 11-inch single-sided pages using minimum 11-point text.
The project budget is estimated at $250,000, with evaluation criteria allocating up to 100 points for technical proposals, 25 points for presentations and interviews, and 15-18 points for fee proposals. Required qualifications include expertise in public participation processes, multi-use trail design, bridge design, and environmental review processes, with mandatory professional licensing from the Oregon State Board of Examiners for Engineering and Land Surveying. The procurement does not explicitly indicate set-aside designations for disadvantaged enterprises. The project follows a fifteen-year history beginning in 2012, with a halt from 2019 to 2024 due to anti-bridge legislation and conflict resolution processes; the Bend Park and Recreation District Board voted to restart the project in 2024 following community needs surveys and completion of the Deschutes River Access & Habitat Restoration Plan. Project goals include completing the southern portion of the Deschutes River Trail, minimizing environmental impacts, providing enhanced non-motorized access to the Deschutes National Forest, and reducing travel time to the Rimrock Trailhead from Southwest Bend.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
www.bendparksandrec.org
PROJECT MANAGER
Henry Stroud, AICP
Principal Planner henrys@bendparksandrec.org
Deschutes River Trail South Refinement Study
CONTRACT ADMINISTRATOR
Joanna Edwards
Administrative Analyst
Joanna@bendparksandrec.org mailto:henrys@bendparksandrec.org mailto:Joanna@bendparksandrec.org
RFP Timeline
EVENT DATE
RFP Issuance July 31, 2025
Pre-Proposal Meeting/Presentation - Non
Mandatory
August 6, 2025 10:00AM
“Closing” – Proposals Due August 28, 2025 at 2:00 PM
Presentations, Demonstrations, and
Interviews (if held)
September 8-9, 2025
Notice of Intent to Award (estimated) September 12, 2025
Board of Directors Approval (estimated) September 23, 2025
Project Background
Our Vimeo channel:
https://vimeo.com/bendparks
7/16/2024: Project History
2/18/2025: Workplan Discussion https://vimeo.com/bendparks https://vimeo.com/bendparks
Current Planned Trail Alignment
Planned Trail
Existing Trail
Sidewalk Connection
Pending agreement from COID for public access
P
Deschutes
National Forest
Rimrock Trailhead
(multiple un-mapped trails)
P
River Canyon
Natural Area
Elk Meadow
Elementary
The Loge
South Canyon
Trail Bridge
Proposed
Bridge
Location
River Rim
Drive
Federal & State River Protections
State “Scenic River” Segment & Federal “Recreation” Segment
State “River Community” Segment
Planned Trail
Existing Trail
Sidewalk Connection
P
Deschutes
National Forest
Rimrock Trailhead
(multiple un-mapped trails)
P
River Canyon
Natural Area
Elk Meadow
Elementary
South Canyon
Trail Bridge
Proposed
Bridge
Location
River Rim
Drive
Project History: 2012 - 2019
• Project Started in 2012
• Citizens Advisory Committee & Alternatives Analysis*
• Proposed Changes to CRMP
• Anti Bridge Legislation
• Oregon Consensus Conflict Assessment Report*
• Project Halted in 2019
*will be provided via an addenda to the RFP
Project History: 2019 - Present
• Deschutes River Access & Habitat Restoration Plan completed in 2021
• Continued public interest in the DRT South project
– Connect Bend
– Community Needs Survey
• BPRD Board of Directors voted to restart project in 2024
2023 Community Needs Survey
+/- 3.2% Margin of Error
2023 Community Needs Survey
Project Goals
• Complete the southern portion of the Deschutes River Trail
• Minimize impacts on the natural environment and the scenic qualities of the Deschutes River
• Provide enhanced non-motorized access to the Deschutes National Forest
• Provide close-to-home recreation opportunities
• Reduce the travel length/time to the Rimrock Trailhead from Southwest Bend
Scope of Work Overview
• Develop and evaluate new alternatives
– Must include one “no build” alternative
• Complete preliminary feasibility for two alternatives
– Schematic design, order of magnitude cost estimates, summary of the regulatory framework and permitting requirements, anticipated property acquisition needs and environmental impacts/mitigation requirements.
Project Phases
Phase 1:
Existing Conditions Assessment
Phase 2:
Alternatives Development
Phase 3:
Alternatives Analysis
Phase 4:
Preliminary Feasibility Study(ies)
Task Descriptions
• Review Team Meeting (6 total): Approx. 1.5-hour meeting with consultant and project review team; online or in-person at the BPRD district office. The project review team will consist of the project manager and other district staff responsible for providing input on the project.
• Memorandum (6 total): Deliverable to client in printable format;
8.5x11 and 11x17 paper size, may be transmitted electronically.
Task Descriptions
• Stakeholder Touchpoint (4 total): Exact method(s) determined by consultant; combination of public participation processes to solicit stakeholder input during various phases of the project; must be led by Project Facilitator.
• Public Touchpoint (3 total): Exact method(s) determined by consultant; combination of public participation processes to solicit input during various phases of the project; public meetings must be led by Project Facilitator.
• Board of Directors Presentation (3 total): Approx. 45min to 1-hour presentation to the Bend Park & Recreation District Board of Directors;
meetings are held bi-monthly on the 1st and 3rd Tuesday of each month beginning at 530pm at the BPRD district office.
Technical Proposals
• Max. fifteen (15), 8.5 x 11-inch single-sided pages with a minimum 11-point text size
• Limit elaborate artwork, promotional materials
• Content:
– Project Team
– Approach and Process
– Experience www.bendparksandrec.org
Henry Stroud, HenryS@bendparksandrec.org
Questions?
mailto:Henrys@bendparksandrec.org
| Slide 1 |
| Slide 2: RFP Timeline |
| Slide 3: Project Background |
| Slide 4: Current Planned Trail Alignment |
| Slide 5: Federal & State River Protections |
| Slide 6: Project History: 2012 - 2019 |
| Slide 7: Project History: 2019 - Present |
| Slide 8: 2023 Community Needs Survey |
| Slide 9: 2023 Community Needs Survey |
| Slide 10: Project Goals |
| Slide 11: Scope of Work Overview |
| Slide 12: Project Phases |
| Slide 13: Task Descriptions |
| Slide 14: Task Descriptions |
| Slide 15: Technical Proposals |
| Slide 16 |
File details come from the government source that posted it. Updated .