Pre-proposal Meeting Sign In Sheet~1.pdf

This is a Pre-proposal Meeting Sign In Sheet for the Bend Park and Recreation District's Deschutes River Trail South Refinement Study procurement in Bend, Oregon. The project solicits a qualified consultant team to develop and evaluate alternative trail alignments and bridge locations for a segment of the planned Deschutes River Trail, with deliverables including schematic design, order of magnitude cost estimates, regulatory framework summaries, right-of-way acquisition needs, and environmental impact assessments. A non-mandatory pre-proposal meeting was held on August 6, 2025, to provide potential bidders with project context and clarification opportunities. Proposals are due on August 28, 2025, at 2:00 PM Pacific time, with the contract term extending from October 1, 2025, through April 1, 2027. The project encompasses approximately 0.5 miles of trail segments spanning several local parks including Skyline, Alpine, River Rim, Pine Ridge, Hollygrape, and Cinder Cone Natural Area, with integration required for existing trail infrastructure and consideration of adjacent Deschutes National Forest properties.

The estimated project budget is $250,000. Evaluation criteria allocate up to 100 points for technical proposals, 25 points for presentations and interviews, and 15-18 points for fee proposals. Required qualifications include expertise in public participation processes, multi-use trail design, bridge design, and environmental review processes, with mandatory professional licensing from the Oregon State Board of Examiners for Engineering and Land Surveying. The pre-proposal meeting sign-in sheet indicates interest from multiple engineering and landscape architecture firms including HNA, SXF Land Services, Ashley & Vance Engineering, Keller Associates, Green Works, Kittelson & Associates, and Parametrix. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly indicated. The selected consultant will be required to maintain comprehensive insurance coverage and adhere to stringent professional standards as outlined in the sample Professional Services Agreement.