Pre-Proposal_Meeting__FY26-RFP-040__Clinical_Assessments_for_DUI_Drug_Court_-_Attendance_report_1-26-26_pdf.pdf

This is a pre-proposal meeting attendance report for FY26-RFP-040, Clinical Assessments for DUI/Drug Court, issued by the Santa Fe Municipal Court in New Mexico. The meeting was held on January 26, 2026, from 1:22 PM to 1:58 PM (36 minutes and 32 seconds), with nine attendees representing city staff, court personnel, and interested vendors. The Santa Fe Municipal Court is soliciting sealed proposals for professional clinical assessment services to evaluate DUI offenders referred to the DUI/Drug Court Program. Qualified and licensed mental health professionals must conduct comprehensive diagnostic evaluations using evidence-based tools such as the Addiction Severity Index (ASI) and Substance Abuse Subtle Screening Inventory (SASSI), develop individualized treatment plans, and provide diagnostic statements to the sentencing court and DUI/Drug Court team. The contract is designated as a Single Award procurement with a best-value evaluation approach. Key procurement dates include a written questions deadline of January 28, 2026, at 5:00 PM, a proposal submission deadline of February 16, 2026, at 3:00 PM, interviews scheduled for February 20, 2026, and an anticipated contract award date of April 9, 2026.

Qualified service providers must be licensed mental health professionals (Licensed Professional Counselor, Licensed Clinical Social Worker, or Licensed Psychologist) with a minimum of three years of experience in substance use disorder assessments. The evaluation criteria are weighted as follows: Scope/Level of Expertise Plan (35%), Value Added Plan (10%), Cost Proposal (30%), Interview (25%), and Local Preference (3-6%). Local preference points are available for businesses certified as Resident Businesses within Santa Fe municipal limits, with additional points for those utilizing local subcontractors. All assessments and documentation must comply with HIPAA and 42 CFR Part 2 regulations to ensure strict confidentiality and privacy standards. Service providers will be expected to work closely with the DUI/Drug Court team, participate in team management approaches to patient treatment planning, conduct follow-up assessments at minimum every six months, and maintain comprehensive biopsychosocial documentation. Proposals must be submitted electronically through the OpenGov platform. The document does not specify a precise contract term length, renewal options, budget range, or award value.