Questions_n_Answers_Form_RFP_FY26-RFP-040_Muni_Court.docx

This is a Questions and Answers document for a Request for Proposals (RFP) issued by the City of Santa Fe Municipal Court for Clinical Assessment Services for DUI/Drug Court (RFP# FY26-RFP-040). The RFP solicits proposals from qualified and licensed mental health professionals to conduct comprehensive diagnostic evaluations for DUI offenders referred to the Santa Fe Municipal Court DUI/Drug Court Program. Key dates include a pre-proposal meeting on January 26, 2026, a written questions deadline of January 28, 2026, at 5:00 PM, and a revised proposal submission deadline of February 18, 2026. Interviews are scheduled for February 20, 2026, with an anticipated contract award on April 9, 2026. The successful service provider will conduct clinical assessments using evidence-based tools, develop individualized treatment plans, and provide diagnostic statements to the sentencing court and DUI/Drug Court team. All assessments and documentation must comply with HIPAA and 42 CFR Part 2 regulations to ensure strict confidentiality and privacy standards.

The RFP document addresses several clarifications provided through questions and answers, including confirmation that the city will be open on the extended deadline date, corrections to non-functioning links in the proposal materials, and guidance on service delivery methods. A critical clarification states that while telehealth is acceptable as an exception, in-person clinical assessments are required as the standard service delivery method. Qualified assessors must be licensed mental health professionals (Licensed Professional Counselor, Licensed Clinical Social Worker, or Licensed Psychologist) with a minimum of three years of experience in substance use disorder assessments. The procurement is designated as a Single Award contract evaluated using a best-value approach, with scoring weighted as follows: Scope/Level of Expertise Plan (35%), Value Added Plan (10%), Cost Proposal (30%), Interview (25%), and Local Preference (3-6%). The document does not specify the contract term length, budget range, or identify any incumbent vendors.