Pre-Proposal_Meeting_Attendees_11-3-25.pdf

This is a Pre-Proposal Meeting Attendees document for Mt. San Antonio College's RFP #2026-008 seeking a Point of Sale (POS) and Credit Card Processing Solution. The mandatory pre-proposal meeting was held on November 3, 2025, with the proposal release date of October 20, 2025, and the submission deadline of December 1, 2025. The college requires a comprehensive POS solution to support multiple campus departments including retail operations, event ticketing, student services, and mobile transactions, with capability for both in-person and online payment processing. The selected solution must integrate with existing campus systems such as the ERP, SIS, and authentication platforms, and serve as the payment gateway for third-party solutions including Vivenu, AudienceView Unlimited, and Handshake. The contract is anticipated to begin on March 1, 2026, with an initial term of five years and options for two subsequent two-year renewal periods.

Vendors must demonstrate extensive experience serving higher education institutions and provide a solution that meets PCI-DSS and FERPA compliance requirements. The proposal evaluation utilizes a best-value procurement method with scoring across seven criteria: experience (10%), product ability (25%), methodology (15%), timeline (10%), total cost of ownership (15%), campus understanding (5%), and cost proposal (20%). The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises. While specific budget ranges are not disclosed, the comprehensive nature of the procurement and requirement for robust system integration across departments including Cafe 91, Student Health, Horticulture Program, Facility Rentals, and Athletic Special Events indicates a significant technology infrastructure investment.