Pre Proposal Conference transcripts.docx

00:00:00.000 --> 00:00:03.400 MATTHEWS David W * SOS Joining us from the Secretary of State 's office is.

00:00:04.820 --> 00:00:08.320 MATTHEWS David W * SOS Julie Sparks, she's an auditor and a super user.

00:00:11.460 --> 00:00:14.890 MATTHEWS David W * SOS and Phillip Andrews, 00:00:15.960 --> 00:00:17.590 MATTHEWS David W * SOS who is here for moral support.

00:00:18.630 --> 00:00:21.040 MATTHEWS David W * SOS I don't see Kelly as Kelly in here.

00:00:26.610 --> 00:00:27.130 OLSON Kelly L * SOS I'm here.

00:00:27.680 --> 00:00:31.690 MATTHEWS David W * SOS OK and Kelly Olsonalso another superuser.

00:00:51.770 --> 00:00:55.960 MATTHEWS David W * SOS As I said if you're here for the time tracking and reporting.

00:01:00.720 --> 00:01:05.270 MATTHEWS David W * SOS Solution you're in the right spot. I'm gonna do a kind of go through.

00:01:09.400 --> 00:01:14.990 MATTHEWS David W * SOS The RFP a brief overview and then we'll leave some time for some Q&A at the end.

00:01:15.750 --> 00:01:17.730 MATTHEWS David W * SOS A technical.

00:01:19.870 --> 00:01:26.110 MATTHEWS David W * SOS Questions we can answer at the end up a little easier after we go through kind of some of the.

00:01:38.040 --> 00:01:42.150 MATTHEWS David W * SOS So I'm the single point of contact my name is Dave Matthews. It's right here in the RFP.

00:01:43.370 --> 00:01:47.950 MATTHEWS David W * SOS At any time if you have any questions concerns you can email me.

00:01:49.020 --> 00:01:51.640 MATTHEWS David W * SOS Or call me at this number, I'm the single point.

00:02:18.710 --> 00:02:28.130 MATTHEWS David W * SOS I am the single point of contact menus. David Matthews. Here's my phone number. And here's my email if you have any questions.

00:02:28.860 --> 00:02:33.190 MATTHEWS David W * SOS anything you feel free to reach out to me at any point.

00:02:39.470 --> 00:02:44.810 MATTHEWS David W * SOS As most most of you probably already have looked at the RFP a little bit if not, I'll kind of go over it for you.

00:02:45.790 --> 00:02:52.630 MATTHEWS David W * SOS we have a list of attachments and I'll go over most of these in some.

00:02:53.410 --> 00:02:53.980 MATTHEWS David W * SOS Detail.

00:02:56.140 --> 00:03:02.990 MATTHEWS David W * SOS We have a sample price agreement. We have a administrative proposal statement of work requirements.

00:03:04.230 --> 00:03:05.350 MATTHEWS David W * SOS Cost proposal.

00:03:06.040 --> 00:03:10.750 MATTHEWS David W * SOS And then this last one attachment F is a vaccine is compliance form.

00:03:11.520 --> 00:03:14.570 MATTHEWS David W * SOS Which this may or may not be?

00:03:15.750 --> 00:03:19.170 MATTHEWS David W * SOS Required we'll wait for DOJ.

00:03:21.150 --> 00:03:32.420 MATTHEWS David W * SOS advice on this later this week this 'cause I think the executive order ends at the end of this week. But we have to wait for DOJ to give us some guidance on that.

00:03:52.480 --> 00:04:02.690 MATTHEWS David W * SOS Here's the schedule where it's free for gold proposal conference now. After this, you have about a week, you can ask questions.

00:04:04.810 --> 00:04:09.630 MATTHEWS David W * SOS In Oregonbuys there's a Q&A Tab in the solicitation.

00:04:10.310 --> 00:04:19.570 MATTHEWS David W * SOS all the questions will be viewable by all proposals and all answers will be viewable by all.

00:04:20.510 --> 00:04:23.920 MATTHEWS David W * SOS everything will be transparent.

00:04:27.010 --> 00:04:29.650 MATTHEWS David W * SOS We'll try to answer those questions as they come in.

00:04:30.720 --> 00:04:37.020 MATTHEWS David W * SOS And we'll have all all answers to all the questions no later than.

00:04:37.580 --> 00:04:41.240 MATTHEWS David W * SOS approximately 20 the 24th at 5:00 PM.

00:04:42.150 --> 00:04:52.080 MATTHEWS David W * SOS But just just know that you'll you have until the 16th until 5:00 inch to actually post. Those questions after that, you won't be able to ask any further questions.

00:04:58.170 --> 00:05:00.310 MATTHEWS David W * SOS There's a number of protests.

00:05:01.460 --> 00:05:05.570 MATTHEWS David W * SOS RFP protests amendment protests award protests.

00:05:06.210 --> 00:05:08.150 MATTHEWS David W * SOS we look at these.

00:05:11.360 --> 00:05:20.980 MATTHEWS David W * SOS Just we like to refer them as a request for change, so something is not written in the way that that maybe allows you to meet all the requirements or is not fair in your opinion. Protest are an opportunity to request a change.

00:05:21.620 --> 00:05:46.240 MATTHEWS David W * SOS For instance, meet the minimum qualifications or there's a requirement written a certain way that you feel if it was written just a little different. You'd be able to meet that qualification then that would be a time to do the request for change slash protest. Now we may or may not agree with it, but that's those are the Times that you can definitely submit a protest.

00:05:58.350 --> 00:06:11.480 MATTHEWS David W * SOS The bid, opening date is April 5th at 5:00 PM after if it's not if you don't have your pools land into Oregon buys by that date and time it's late and late is late.

00:06:12.440 --> 00:06:16.030 MATTHEWS David W * SOS Uh we anticipate taking.

00:06:16.140 --> 00:06:20.620 MATTHEWS David W * SOS Uh a couple weeks to evaluate those in the first round.

00:06:21.180 --> 00:06:25.050 MATTHEWS David W * SOS And then then we at that point we will come.

00:06:27.200 --> 00:06:32.340 MATTHEWS David W * SOS Have a demo rounds and we have a next step determination who proceeds to that we anticipate.

00:06:33.070 --> 00:06:39.060 MATTHEWS David W * SOS 2 to 3 vendors. advancing to the demo around but we will take the natural selection, so if there's some.

00:06:39.720 --> 00:06:48.390 MATTHEWS David W * SOS If it's really tight at the top and quote scores are really close, then we'll take more, but we anticipate 2 to 3 vendors moving on to the demo around.

00:06:50.960 --> 00:06:54.310 MATTHEWS David W * SOS After that, it'll be a selection and notice and then.

00:06:55.010 --> 00:07:11.010 MATTHEWS David W * SOS Again, there will be a protest period, uh and there's all go through there's section in here where all the protests. What you gotta all the information you have to post at the protests to do that just read through there and.

00:07:12.570 --> 00:07:14.430 MATTHEWS David W * SOS And follow the instructions.

00:07:15.170 --> 00:07:23.900 MATTHEWS David W * SOS hopefully by May 19th. We finished negotiations and we can sign a contract and get get started.

00:07:28.990 --> 00:07:32.960 MATTHEWS David W * SOS I'd like to go over some of those attachments.

00:07:34.060 --> 00:07:35.370 MATTHEWS David W * SOS Uh so we have.

00:07:53.800 --> 00:07:55.470 MATTHEWS David W * SOS Give me just a second here 00:08:00.780 --> 00:08:02.970 MATTHEWS David W * SOS I'm gonna stop sharing my screen for just a minute.

00:09:14.270 --> 00:09:20.120 MATTHEWS David W * SOS We have some specific attachments that we need to have filled out and returned.

00:09:24.280 --> 00:09:26.000 MATTHEWS David W * SOS Attachment B. Which is 00:09:29.340 --> 00:09:30.930 MATTHEWS David W * SOS Administrative proposal.

00:09:33.500 --> 00:09:35.230 Kris Burke Are you still sharing your screen?

00:09:33.550 --> 00:09:35.020 ANDREWS Phillip * SOS And David you're going to share your screen again.

00:09:36.080 --> 00:09:37.120 MATTHEWS David W * SOS Geez Louise.

00:09:38.480 --> 00:09:43.840 MATTHEWS David W * SOS That I had this all set up and then when I opened the meeting at closed some stuff down. I don't know sorry.

00:09:54.720 --> 00:10:01.970 MATTHEWS David W * SOS OK, this is kind of just a form you can fill out and it gives us a bunch of information it's also.

00:10:03.790 --> 00:10:13.410 MATTHEWS David W * SOS Has the minimal qualifications in here so the first section? Is all your information as far as your company information you contact information.

00:10:16.720 --> 00:10:19.250 MATTHEWS David W * SOS The next section is the minimal qualifications.

00:10:20.060 --> 00:10:23.410 MATTHEWS David W * SOS there's a checkbox here.

00:10:24.120 --> 00:10:27.330 MATTHEWS David W * SOS Either check yes or no. NO means 00:10:28.020 --> 00:10:42.880 MATTHEWS David W * SOS It means that you don't meet that qualification, then you might want to put a really good explanation. Why and that might be a time where you'd maybe need a request for change slash a protest and it gives a good reason why if this was worded a little differently.

00:10:43.450 --> 00:11:11.860 MATTHEWS David W * SOS Uh it would allow you to come meet that qualifications so for for to start out the first. This this solution. solution requirements as your proposal meets all the requirements or have a workaround solution to their requirements in attachment see an attachment. See Al Gore in just a minute and it just has all of the requirements that we need for this solution.

00:11:12.640 --> 00:11:26.040 MATTHEWS David W * SOS firm experience, we'd like to have 3 successful completed deployments as similar size and scope. Uh one of those, 3 must be a government entity.

00:11:27.320 --> 00:11:30.330 MATTHEWS David W * SOS this government were special it's so.

00:11:31.620 --> 00:11:45.660 MATTHEWS David W * SOS we'd have special needs key persons and their resumes so the people working on this project and the implementation of and uh please submit those resumes.

00:11:45.710 --> 00:11:46.100 MATTHEWS David W * SOS Uhm.

00:11:47.740 --> 00:11:51.660 MATTHEWS David W * SOS Uh if you submit the A TEAM. We we expect to get the A TEAM what we actually.

00:11:52.720 --> 00:11:53.690 MATTHEWS David W * SOS Sign the contract.

00:11:54.350 --> 00:11:56.770 MATTHEWS David W * SOS Uh and then are you available.

00:11:58.240 --> 00:12:00.200 MATTHEWS David W * SOS During that time for for demos.

00:12:01.220 --> 00:12:07.520 MATTHEWS David W * SOS I went over the demo time in this in the schedule previously so just make sure that you're going to be available.

00:12:08.590 --> 00:12:09.860 MATTHEWS David W * SOS To meet the?

00:12:11.040 --> 00:12:32.830 MATTHEWS David W * SOS The demo schedule OK and then since this is software. There's going to be a user end user license agreements use policies privacy policies and any other terms and conditions that you may have please put the links right here just attach them right here.

00:12:35.480 --> 00:12:50.950 MATTHEWS David W * SOS References these these will not be scored. But these will be like checks and verifies so as we go through your proposal and look at some of the people. You have worked with and you have listed here will these are here to just check and verify.

00:12:52.290 --> 00:12:53.510 MATTHEWS David W * SOS The rest of this.

00:12:55.940 --> 00:13:04.050 MATTHEWS David W * SOS This form is if it's if it's required that means it's it's just required to be filled out.

00:13:04.840 --> 00:13:12.880 MATTHEWS David W * SOS Uh it's not required that you actually have to have it outreach plan, but you must fill it out and there's a bunch of information.

00:13:13.510 --> 00:13:13.960 MATTHEWS David W * SOS Ah.

00:13:15.780 --> 00:13:21.610 MATTHEWS David W * SOS On and on and on I'm not going to go through all this, but the rest of it just felt fill it up as required.

00:13:23.980 --> 00:13:24.360 MATTHEWS David W * SOS K.

00:13:27.100 --> 00:13:29.820 MATTHEWS David W * SOS And then attachment see.

00:13:31.960 --> 00:13:41.720 MATTHEWS David W * SOS This is a statement of work and the requirements, so we kind of have a general background where we're at how we got here where we want to go.

00:13:43.380 --> 00:13:44.670 MATTHEWS David W * SOS Kind of are some of the.

00:13:45.560 --> 00:13:49.560 Kyle Roberts Dave can I ask a quick question is removing along or do you wanna save those to the end?

00:13:53.110 --> 00:13:56.990 MATTHEWS David W * SOS If it's if it's administrative like a deals with the the RFP.

00:13:58.250 --> 00:14:01.600 Kyle Roberts No just the scope of the project, it looked like it, said 80.

00:14:02.870 --> 00:14:09.020 Kyle Roberts Folks are using this system. Today I was just curious if this RFP is for for 80 users.

00:14:09.790 --> 00:14:10.320 MATTHEWS David W * SOS Correct.

00:14:11.270 --> 00:14:11.540 Kyle Roberts K.

00:14:12.210 --> 00:14:12.510 MATTHEWS David W * SOS Yeah.

00:14:14.800 --> 00:14:17.720 MATTHEWS David W * SOS Yeah, just as current conditions and you know how to read through there.

00:14:18.320 --> 00:14:18.800 MATTHEWS David W * SOS Uh.

00:14:19.720 --> 00:14:21.440 MATTHEWS David W * SOS And then here are this system.

00:14:21.780 --> 00:14:26.620 MATTHEWS David W * SOS A solution requirements and there's a whole list of requirements here.

00:14:28.250 --> 00:14:35.780 MATTHEWS David W * SOS I'm not gonna go through all these but it's still give you a good list. This are all available in the attachments so you can read through those.

00:14:41.820 --> 00:14:48.690 MATTHEWS David W * SOS And we can if you have questions we can answer those at the end, as well, and then we have kind of deliverables you know, we have a?

00:14:51.650 --> 00:14:56.240 MATTHEWS David W * SOS Requirements validation deliverable and kind of the what we expect.

00:14:58.930 --> 00:15:00.000 MATTHEWS David W * SOS Data migration.

00:15:00.670 --> 00:15:01.540 MATTHEWS David W * SOS Validation.

00:15:02.420 --> 00:15:03.040 MATTHEWS David W * SOS Deliverable.

00:15:04.530 --> 00:15:06.380 MATTHEWS David W * SOS Uh testing deliverable.

00:15:08.090 --> 00:15:11.230 MATTHEWS David W * SOS Training and agency user enablement deliverable.

00:15:14.320 --> 00:15:17.630 MATTHEWS David W * SOS Solution implementation and documentation deliverable.

00:15:18.890 --> 00:15:20.200 MATTHEWS David W * SOS And UM.

00:15:21.010 --> 00:15:24.090 MATTHEWS David W * SOS Solution maintenance and helped desk support deliverable.

00:15:32.850 --> 00:15:37.900 MATTHEWS David W * SOS And that's about it on that, so when you're doing your technical response.

00:15:39.680 --> 00:15:41.110 MATTHEWS David W * SOS You will be responding.

00:15:41.860 --> 00:15:49.020 MATTHEWS David W * SOS 2 attachment see you know how how can you meet all these requirements and deliverables?

00:15:55.320 --> 00:16:00.610 MATTHEWS David W * SOS Alright so uh so each one of those forms we have.

00:16:01.280 --> 00:16:06.210 MATTHEWS David W * SOS A away we'd like to receive them back in in Oregon buys you're going to.

00:16:06.840 --> 00:16:19.280 MATTHEWS David W * SOS You know, I gotta fill these out and re attach them to your proposal and organize so the administrative proposal be fill, it out. It's a Word document now just fill it out, but when you're off all done.

00:16:20.790 --> 00:16:26.660 MATTHEWS David W * SOS Turn it to a PDF and attach it. We also have a red lines sample contract detachment.

00:16:27.690 --> 00:16:30.040 MATTHEWS David W * SOS It's kind of our boilerplate contract.

00:16:31.730 --> 00:16:43.210 MATTHEWS David W * SOS It's it's also in Word right now. Please have your legal look at it or technical. People look at it. Whoever needs to look at that look at it red line, it send it back in track changes.

00:16:43.550 --> 00:16:46.370 MATTHEWS David W * SOS Uh as a Word document just attach it.

00:16:49.050 --> 00:16:51.970 MATTHEWS David W * SOS Same thing the technical proposal.

00:16:52.930 --> 00:16:55.290 MATTHEWS David W * SOS You're going to take that and your response.

00:16:56.950 --> 00:17:11.210 MATTHEWS David W * SOS Uh you're gonna respond to those requirements and deliverables. You'll you'll however you're going to respond to it? How whatever you know whether it be a Word document. You you know you're going to respond and and.

00:17:11.900 --> 00:17:34.640 MATTHEWS David W * SOS Write down your proposal just turn it to a PDF and then attach it and then a document that I haven't talked about yet or showed you is the cost proposal. It's Excel spreadsheet. Just leave it as an Excel spreadsheet. And then anything that you know you need a redacted copy of any of the above.

00:17:35.400 --> 00:17:40.650 MATTHEWS David W * SOS Uh just return it as PDF I'm gonna go over the cost proposal out right now.

00:17:45.720 --> 00:17:58.550 MATTHEWS David W * SOS OK, there's kind of 2 sections. Here this will be this. This top section as all of the costs that are involved in kind of the implementation of of the solution.

00:18:00.440 --> 00:18:11.090 MATTHEWS David W * SOS And you know requires validation data migration testing training such solution implementation kind of the the deliverables that we talked about.

00:18:11.850 --> 00:18:14.540 MATTHEWS David W * SOS Uh right here this is one time, cost.

00:18:15.830 --> 00:18:29.700 MATTHEWS David W * SOS And then we'd like to have costs over a 5 year period. So how how how much is this gonna cost this year 1234 and 5 for maintenance and helped us support licensees feed hosting fees.

00:18:30.390 --> 00:18:35.160 MATTHEWS David W * SOS You know your price structure may include one or all of those.

00:18:36.940 --> 00:18:37.560 MATTHEWS David W * SOS Costs.

00:18:39.280 --> 00:18:46.680 MATTHEWS David W * SOS But we we need all those services, and then your your total proposed costs will be.

00:18:48.340 --> 00:18:51.480 MATTHEWS David W * SOS Your total one time service fees up here.

00:18:52.200 --> 00:18:54.730 MATTHEWS David W * SOS Uh for implementation and then.

00:18:55.910 --> 00:19:03.450 MATTHEWS David W * SOS Then the life cycle of 5 years. The total of that and then we'll add those 2 together and that'll be your proposal cost.

00:19:24.290 --> 00:19:26.070 MATTHEWS David W * SOS we're going to evaluate.

00:19:32.900 --> 00:19:34.930 MATTHEWS David W * SOS firm experience.

00:19:36.520 --> 00:19:37.380 MATTHEWS David W * SOS And all the 00:19:40.540 --> 00:19:49.600 MATTHEWS David W * SOS Will be key persons in the resume and then a statement of work requirements implementation plan that's the response to attachment C.

00:19:52.760 --> 00:19:55.950 MATTHEWS David W * SOS and then also pricing will be evaluated.

00:20:06.720 --> 00:20:08.990 MATTHEWS David W * SOS You could find all the evaluation.

00:20:12.660 --> 00:20:16.490 MATTHEWS David W * SOS Criteria here in Section 4.9, 2.2.

00:20:18.540 --> 00:20:21.680 MATTHEWS David W * SOS Here here's the the scoring scale.

00:20:23.300 --> 00:20:28.080 MATTHEWS David W * SOS And this is how you be awarded points for each of the criteria.

00:20:30.390 --> 00:20:32.560 MATTHEWS David W * SOS Again firm experience.

00:20:33.500 --> 00:20:35.060 MATTHEWS David W * SOS Statement of work requirements.

00:20:37.390 --> 00:20:39.140 MATTHEWS David W * SOS Add key persons in their resumes.

00:20:40.370 --> 00:20:41.520 MATTHEWS David W * SOS And then finally pricing.

00:20:43.610 --> 00:20:46.980 MATTHEWS David W * SOS So it kind of breaks out like there's 100 points possible.

00:20:48.190 --> 00:20:48.840 MATTHEWS David W * SOS So.

00:20:50.240 --> 00:20:55.390 MATTHEWS David W * SOS Of the first round, there's gonna be firm experience 5 will be of the 75.

00:20:56.090 --> 00:21:06.580 MATTHEWS David W * SOS Statement of works will be 60 of the 75 key persons will be weighted give you 10 points up to 10 points of the 75 and then.

00:21:07.270 --> 00:21:18.250 MATTHEWS David W * SOS Total points possible for for price will be 25. So, 25, plus the 75 of of these 3 criteria equals 100 points, so that's how you can earn your points.

00:21:30.510 --> 00:21:39.130 MATTHEWS David W * SOS How your proceed to the demo around you know we'll take the top 2 to 3 or the natural?

00:21:42.380 --> 00:21:43.150 MATTHEWS David W * SOS Division.

00:21:48.230 --> 00:21:59.380 MATTHEWS David W * SOS Scores so if we have 4 really close scores that are at you know say we have 4 right around 9192 and then the next is like 80, then we're just gonna take those those 4.

00:22:00.210 --> 00:22:02.380 MATTHEWS David W * SOS Or we'll take the top 2 or 3.

00:22:11.050 --> 00:22:17.000 MATTHEWS David W * SOS OK then I would like to take a little more time on the demo process an overview.

00:22:25.010 --> 00:22:25.840 MATTHEWS David W * SOS So we're going to have.

00:22:26.220 --> 00:22:27.390 MATTHEWS David W * SOS Demonstrations.

00:22:29.060 --> 00:22:29.800 MATTHEWS David W * SOS Round 2.

00:22:33.900 --> 00:22:39.430 MATTHEWS David W * SOS The format and the proposal and proposal responsibility so demonstrated.

00:22:40.430 --> 00:22:45.620 MATTHEWS David W * SOS The so the demos will be hosted by the proposal and a virtual setting for the agency.

00:22:48.350 --> 00:23:12.920 MATTHEWS David W * SOS The proposal is responsible for ensuring the stability of the virtual meeting proposes encouraged to provide agency with all relevant notices and and any associated prerequisites 00:23:16.140 --> 00:23:19.700 MATTHEWS David W * SOS Efforts to make sure we accommodate you that accommodate that.

00:23:20.320 --> 00:23:26.110 MATTHEWS David W * SOS so proposal shall record, the demonstrations and then deliver those recordings.

00:23:27.740 --> 00:23:35.410 MATTHEWS David W * SOS Prior to the date scheduled for selection and award so we can use those recordings so if we need to go back and.

00:23:37.520 --> 00:23:48.670 MATTHEWS David W * SOS Look at those recordings and say OK how how did they how did they do that so we can score it so it's not just a one time thing we can use those recordings to help us score.

00:23:56.360 --> 00:23:57.930 MATTHEWS David W * SOS Uh once the demo starts.

00:23:59.560 --> 00:24:08.380 MATTHEWS David W * SOS We did that we'd ask that no additional participants be allowed to join from either the agency other poser, so once you kind of start that for that demo.

00:24:09.010 --> 00:24:13.300 MATTHEWS David W * SOS no more entrance K 00:24:13.890 --> 00:24:19.260 MATTHEWS David W * SOS This is we have a proposal we have the agenda and kind of some scripts.

00:24:19.970 --> 00:24:22.460 MATTHEWS David W * SOS That we have here for in their RFP.

00:24:23.030 --> 00:24:28.420 MATTHEWS David W * SOS About those are subject to change you know once we look at the uh we evaluate the proposals.

00:24:29.970 --> 00:24:34.690 MATTHEWS David W * SOS There might be some other things that we want to take a look at.

00:24:36.160 --> 00:24:44.930 MATTHEWS David W * SOS in the demos and so we'll send out there could be a change in these scripts and will there will be an addenda.

00:24:46.600 --> 00:24:51.520 MATTHEWS David W * SOS They could put it into to change those scraps and so you'll you'll know ahead of time.

00:24:53.890 --> 00:24:56.850 MATTHEWS David W * SOS Uh if if we decide to change those in most.

00:24:59.660 --> 00:25:19.710 MATTHEWS David W * SOS at a minimum. Just be prepared for going to have 300 minutes. Max so this is kind of like I said it's subject to change. But here's kind of the outline of what we're kind of thinking.

00:25:20.750 --> 00:25:21.920 MATTHEWS David W * SOS A demo would look like.

00:25:23.260 --> 00:25:23.990 MATTHEWS David W * SOS The agenda.

00:25:31.680 --> 00:25:35.640 MATTHEWS David W * SOS So, like I said, we have 3 or 4 scripts here.

00:25:36.230 --> 00:25:38.960 MATTHEWS David W * SOS each script has.

00:25:39.980 --> 00:25:48.180 MATTHEWS David W * SOS Kind of its goal and and has kind of these tasks that we want to see the the solution accomplish.

00:25:48.780 --> 00:25:50.670 MATTHEWS David W * SOS So and these are kind of minimum.

00:25:52.770 --> 00:25:54.090 MATTHEWS David W * SOS Things that we want to see.

00:25:54.720 --> 00:26:00.270 MATTHEWS David W * SOS So, like you know like scenario once you determine each use case.

00:26:01.860 --> 00:26:10.810 MATTHEWS David W * SOS You know, so in 2 minutes of a project setup, so these would be the minimums. But maybe you have some extra that you'd want to put in here.

00:26:12.170 --> 00:26:15.610 MATTHEWS David W * SOS and you think you can get through these and a lot of time and.

00:26:16.790 --> 00:26:17.580 MATTHEWS David W * SOS Feel free to.

00:26:20.300 --> 00:26:30.170 MATTHEWS David W * SOS add to your demonstration to help clarify and show how your solution would be the best fit for us.

00:26:33.830 --> 00:26:35.260 MATTHEWS David W * SOS Do you have anything to add to that?

00:26:37.710 --> 00:26:39.040 ANDREWS Phillip * SOS Uhm no, I don't.

00:26:39.880 --> 00:26:40.780 MATTHEWS David W * SOS No OK.

00:26:45.000 --> 00:26:55.400 MATTHEWS David W * SOS But just just be aware you know like I said, before this is subject to change. You know this is just the you know at first class? This is kind of what we'd want to see.

00:26:56.990 --> 00:27:02.100 MATTHEWS David W * SOS But as they come in maybe there's some other things that we haven't thought of K.

00:27:06.630 --> 00:27:10.720 MATTHEWS David W * SOS Scoring so the way we're going to score this.

00:27:16.240 --> 00:27:31.750 MATTHEWS David W * SOS Evaluation round and then we'll have a demo round. So, your evaluation score will will be your base score. And then the demo score will add to that, so it's the highest cumulative score will receive the highest final ranking.

00:27:32.910 --> 00:27:43.100 MATTHEWS David W * SOS So if you score 90 and round one and you score around 90 in Round 2. That gives you 180 and if that's the highest score then you would be the final.

00:27:44.200 --> 00:27:49.720 MATTHEWS David W * SOS Highest final ranking proposal 00:27:54.780 --> 00:27:56.450 MATTHEWS David W * SOS And then finally.

00:27:58.700 --> 00:28:05.960 MATTHEWS David W * SOS At that point we go through negotiations of the price agreement and if we reach agreement we sign in.

00:28:06.820 --> 00:28:11.870 MATTHEWS David W * SOS And we'd start a factor process of installing a new solution.

00:28:15.680 --> 00:28:21.210 MATTHEWS David W * SOS Now, now, I'm going to open the floor to questions does anybody have any questions.

00:28:22.580 --> 00:28:23.800 MATTHEWS David W * SOS That we didn't really cover.

00:28:25.130 --> 00:28:32.060 MATTHEWS David W * SOS And I didn't cover everything in the RFP. There's a lot of information in there that you just read through it, it's kind of self explanatory, but go ahead.

00:28:33.130 --> 00:28:33.670 MATTHEWS David W * SOS Questions.

00:28:34.400 --> 00:28:38.310 Kyle Roberts Hey David, Kyle just another follow up to clarify.

00:28:39.400 --> 00:28:47.320 Kyle Roberts The scope of use 8080 folks 80 employees. That's the total amount of people accessing the system not just administrators is that correct.

00:28:49.120 --> 00:28:49.970 MATTHEWS David W * SOS That's correct.

00:28:50.530 --> 00:28:57.360 Kyle Roberts OK, I just wanted to make sure some organizations have you know just the administrators listed but OK thanks that's clear now?

00:28:57.270 --> 00:28:57.530 MATTHEWS David W * SOS Yeah.

00:28:59.070 --> 00:29:01.510 MATTHEWS David W * SOS Julie is that right, it's 80 currently.

00:29:05.320 --> 00:29:09.400 SPARKS Julie A * SOS That's correct we would have no more than 80 total users.

00:29:11.100 --> 00:29:12.660 SPARKS Julie A * SOS With one or 2 administrators.

00:29:13.420 --> 00:29:14.910 Kyle Roberts Got it great, thank you.

00:29:21.370 --> 00:29:36.820 William Rice Hey Dave This is William in your in the solution of requirements. It references customer information that your some of your users will be accessing who are there who do you guys consider your customers?

00:29:23.570 --> 00:29:23.860 MATTHEWS David W * SOS Sure.

00:29:41.230 --> 00:29:42.970 MATTHEWS David W * SOS So our customers are.

00:29:44.320 --> 00:29:50.690 MATTHEWS David W * SOS And Julie I'll ask you to back me up on this one our customers will be other agencies.

00:29:53.140 --> 00:29:54.960 SPARKS Julie A * SOS That's correct other state agencies.

00:29:57.270 --> 00:29:57.980 William Rice OK, thank you.

00:30:07.930 --> 00:30:11.830 MATTHEWS David W * SOS Yeah, if anybody else, has a question you can just you can also raise your hand.

00:30:13.480 --> 00:30:15.800 MATTHEWS David W * SOS Yeah, in your toolbar there's a.

00:30:16.420 --> 00:30:19.000 MATTHEWS David W * SOS Smiley face little hand, you can.

00:30:19.780 --> 00:30:21.810 MATTHEWS David W * SOS There's different icons, you can push.

00:30:34.670 --> 00:30:44.580 MATTHEWS David W * SOS You know the solution and we're looking for is a time tracking it with project. You know be able to build a project assigned staff to those project track hours track.

00:30:45.800 --> 00:30:52.550 MATTHEWS David W * SOS Expenses and be able to do multiple reports on those so at a high level. That's kind of what we're looking for.

00:31:02.660 --> 00:31:04.040 MATTHEWS David W * SOS Like the other questions.

00:31:10.680 --> 00:31:13.610 MATTHEWS David W * SOS I hear nothing Phillip Is there anything else, you'd like to add.

00:31:21.110 --> 00:31:28.460 MATTHEWS David W * SOS I'll feel better leave actually so any other questions. Anybody has I I respect everybody 's time here.

00:31:29.050 --> 00:31:36.390 MATTHEWS David W * SOS Uh again, you can reach out to me on the single point of contact if you have any questions concerns.

00:31:39.270 --> 00:31:45.650 MATTHEWS David W * SOS Come how to questions feel free to contact me email are.

00:31:51.830 --> 00:31:56.810 MATTHEWS David W * SOS And with that, said, if nobody else had any questions. I'm going to close this meeting.

00:31:58.880 --> 00:31:59.400 William Rice Thank you.

00:31:59.860 --> 00:32:02.220 MATTHEWS David W * SOS Thank you. Thank you everybody appreciate it.

00:32:03.810 --> 00:32:04.450 SPARKS Julie A * SOS Thank you Dave, 00:32:04.990 --> 00:32:05.550 MATTHEWS David W * SOS You're welcome.