Pre-proposal Conference Minutes and Record of Site Visit_OM-of-Draughon Range_3Apr25.pdf

DEPARTMENT OF THE AIR FORCE

35TH FIGHTER WING (PACAF)

MISAWA AIR BASE, JAPAN

3 Apr 25

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 35th Contracting Squadron, Plans & Programs/Specialized Flight

Bldg. 656, Unit 5201

APO AP 96319-5201

Misawa Air Base, Japan

SUBJECT: Pre-proposal Conference Minutes & Record of Site Visit, Solicitation No. FA520525R0001, Operation and Maintenance (O&M) of Draughon Bombing and Electronic Attack Range, Misawa Air Base, Japan

1. These are minutes of the pre-proposal conference and its subsequent site visit conducted for the subject solicitation on 1 Apr 25 (Japan Standard Time (JST)), in accordance with the Attachment 1 of the solicitation, Other Contract Requirements, paragraph 7, L002 “Notice of Pre-bid/Pre-proposal Conference”, as well as FAR 52.237-1, “Site Visit”. The pre-proposal conference was held at 35th Contracting Squadron’s conference room, Bldg. 656, Misawa Air Base, Japan, with attendance of the representatives of the firm and from the Government as listed in the Attendance Record (ref. Attachment 1, Attendance Record).

2. Outline of Pre-proposal Conference and Site Visit conducted.

a. Pre-proposal Conference. The purpose of the conference/site visit is to enhance “exchange of information” encouraged in FAR 15.201. The conference was opened by 2d Lt Forrester at 0900 hours who proceeded with the topics of the conference as prepared on the briefing slides (ref. Attachment 2, Pre-proposal Conference Briefing Slides).

(1) 2d Lt Forrester explained the scope and requirements, remarks and filling instructions of the solicitation including proposal preparation instruction and proposal evaluation procedures. All attendees were allowed to ask questions anytime during the conference.

(2) At the end of the briefing, 2d Lt Forrester reminded the attendees of the following:

• All questions asked must be formally submitted to 35 CONS in the form of questionnaire and/or request for clarification later;

• Any technical questions deemed to be critical by the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) must be submitted in writing to 35 CONS;

• Information provided at this conference shall not qualify the terms and conditions of the solicitation and the Performance Work Statement (PWS). Terms of the solicitation and the PWS remain unchanged unless the solicitation is amended in writing (ref. Attachment 1 of the solicitation, Other Contract Requirements, paragraph 7, L002 (c)); and

• The proposal closing date/time will be extended from 22 Apr 25 / 10:00 AM (JST) to 25 Apr 25 /

10:00 AM (JST) by issuing an amendment and questions shall be submitted to 35 CONS in writing no later than 8 Apr 25 (JST).

(3) The conference was ended at around 0920 hours and moved on to the site visit.

b. Site Visit. Following the pre-proposal conference session, the organized site visit was conducted as scheduled from 0930 hours using government-provided transportation with the escort of Mr. Coens, COR.

(1) All attendees had the opportunity to visit or view the following facilities at Misawa Air Base and

Draughon Bombing and Electronic Attack Range (DBEAR) and received technical briefings from Mr. Coens and the Range Operation Officer.

Misawa Air Base (From 0930 hours to 1050 hours) Bldg. 928, Command Post (viewed from bus) Bldg. 3265, Misawa Operations Center (visited) Bldg. 3267, 13th Fighter Squadron (viewed from bus) Bldg. 3120, 14th Fighter Squadron (viewed from bus) Fire Pit (viewed from bus)

DBEAR (From 1120 hours to 1230 hours) Bldg. 27, 28, 29, Guard Shack, Main Gate Office, Main Gate Warehouse (viewed from bus) Bldg. 31, Main Office (walked by) Bldg. 15, Draughon Range Operations Center (Air Control Tower) (visited) Bldg. 17, Storage Shed for Heavy Duty Equipment (walked by) Bldg. 18, Storage and Maintenance Facility for Heavy Duty Equipment (visited) Bldg. 32, Logistics offices/Power Wash/Storage Shed for All-Terrain Vehicles (visited) Bomb Storage Area (viewed from bus)

(2) The tour of all the buildings and locations listed above ended around 1230 hours at DBEAR and all parties departed for Misawa Air Base.

3. The pre-proposal conference and the site visit were concluded at 1300 hours upon return to Bldg. 656, Misawa Air Base.

KAZUO MIURA

Contract Administrator

Approved:

MIYAKO FUJIMOTO

Contracting Officer

Attachments:

1. Attendance Record

2. Pre-proposal Conference Briefing Slides, 28 slides cc: 35 OSS/COR