Atch2_Pre-proposal Conf Slides_OM-of-Draughon Range_1Apr25.pdf

Mission – Culture – Community

35th Fighter Wing

Pre-proposal Conference / Site Visit RFP No. FA520525R0001 Operation and Maintenance (O&M) of Draughon Bombing and Electronic Attack Range, Misawa Air Base, Japan

35 CONS/PKP

35 OSS/COR

1 Apr 25, 0900 hours (JST)

Summary

Introduction

Scope & Requirements General Requirement

Solicitation CONS Remarks for Solicitation / Filling instructions

Technical Briefing

Q&A Session

Site Visit

Introduction

35 CONS

Capt Robert Paulo Ocampo, Contracting Officer Ms. Miyako Fujimoto, Contracting Officer Mr. Takafumi Nosaki, Contract Administrator Mr. Kazuo Miura, Contract Administrator Mr. Akito Miura, Contract Administrator Ms. Shoko Suzuki, Contract Administrator

35 OSS

Lt Col Korey Mundell, Director of Operations Mr. David Coens, Contracting Officer’s Representative

Scope & Requirements

Project Description:

Operation and Maintenance (O&M) support of Draughon

Bombing and Electronic Attack Range, Misawa Air Base, Japan in accordance with the Performance Work Statement

(PWS)

Contract Type: Firm-Fixed-Price (FFP)

Performance Period One-month phase-in/transition period plus five (5) one-year options, with maximum six (6) months extension option

Place of Performance Draughon Range and Misawa Operations Center, Misawa Air

Base, Japan

Solicitation

Fill-in

Complete blocks 13 through 18

RFP – Page 1

Base Period

CLIN 0001: 09/01/2025 – 09/30/2025

Solicitation (Cont’d)

Fill-in

RFP – Page 3

Fill in total amount of each year and aggregate amount.

Base Period plus 5 Option Years

Option 1

CLIN 1001 - 1005: 10/01/2025 – 09/30/2026

Option 2

CLIN 2001 - 2005: 10/01/2026 – 09/30/2027

Option 3

CLIN 3001 - 3005: 10/01/2027 – 09/30/2028

Option 4

CLIN 4001 - 4005: 10/01/2028 – 09/30/2029

Option 5

CLIN 5001 - 5005: 10/01/2029 – 09/30/2030

Solicitation (Cont’d)

RFP – Page 3 - 4

PWS para. 1.4 and 1.5.

Fill-in

No need to fill-in CLIN 1002, 1003 and 1004 as prepopulated

Complete CLIN 200X, 300X, 400X and 500X series in the same manner

Solicitation (Cont’d)

Fill-in

RFP – Page 4 - 5

PWS para. 1.2.2.1.1.6.

RFP – Page 5 - 9 Fill-in

Section I DFARS 252.204-7004 Antiterrorism Awareness Training for

Contractors Contractor personnel who require routine physical access to military installation shall complete Level 1 antiterrorism awareness training within 30 days of requiring access and annually thereafter

RFP – Page 27

Section J RFP – Page 41

Document Type Description Page Date

Attachment 1 Other Contract Requirements 3 4 Mar 25

Attachment 2 Performance Work Statement (PWS) 67 27 Nov 24

Appendix 1 Abbreviations and Acronyms 14 27 Nov 24

Appendix 2 Applicable Publications 11 27 Nov 24

Appendix 3 Government Furnished Facilities 3 Rev. 12 Mar 25

Appendix 4 Government Furnished Equipment 7 27 Nov 24

Appendix 5 Memorandum of Understanding (JASDF) 13 21 Jun 93

Appendix 6 Memorandum of Agreement (DLA) 6 24 Feb 16

Appendix 7 Annual Utilization 3 27 Nov 24

Appendix 8 Specific System Description 6 27 Nov 24

Attachment 3 DD254 Contract Security Classification Specification 3 27 Nov 24

Attachment 4 Past Performance Questionnaire Cover Letter 1 4 Mar 25

Attachment 5 Past Performance Questionnaire 5 4 Mar 25

Section K FAR 52.204-8 Annual Reps & Certs

FAR 52.204-24 Reps Certain Telecom & Video Surveillance Svc or Equipment

FAR 52.209-7 Responsibility Matters

FAR 52.209-11 Reps Delinquent Tax Liability or Felony Conviction

DFARS 252.204-7007 Alt. A, Annual Reps & Certs

Fill-in

RFP – Page 42 - 44

RFP – Page 44 - 45

RFP – Page 45 - 46

RFP – Page 46

RFP – Page 46 - 47

Other Contract Requirements

Para. 6 Special Contract Requirements:

H001 Required Insurance Property Damage - $13,723.79 / ¥2,000,000 (¥145.7323 = $1.00)

H003 Logistics Support Contractor personnel granted SOFA Article I(b) status and their dependents may be provided logistical support, subject to availability as determined by the installation commander or designee

Atch 1 – Page 2 - 3

Other Contract Requirements (Cont’d)

Para. 7 Instructions, Conditions and Notices to Bidders:

L001 Facility Clearance The offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation

Atch 1 – Page 3

Section L

L-100 Proposal Preparation Instructions

Offerors are required to meet all sol. requirements, terms & conditions, reps & certs, and tech. requirements

Prepare & Submit:

Part I – Summary and Misc. Data (Submit Orig.+ E-copy)

Part II – Price Proposal (Submit Orig.+ E-copy)

Part III – Past Performance Proposal (Submit Orig. + E-copy)

Submit

RFP – Page 48 -

Section L (cont’d)

Part I – Summary & Misc. Data (Submit Orig.+ E-copy)

Concise summary & Master Table of Contents of the Entire Proposal

Signed SF 33 (Page 1) Acknowledgement of all solicitation amendments Fill-ins/Cert in Section I thru K

Section I (pages require a fill-in) Section K (its entirety)

Affirmation of no exceptions, deviations, or waivers, if none proposed

Section L (cont’d)

Part II – Price Proposal (Submit Orig.+ E-copy)

Completed Section B (Page 3 - 9)

Section L (cont’d)

Part III – Past Performance Proposal (No more than 10 pages per contract / Submit Orig.+ E-copy)

Past Performance Information (see next slide for detail) No more than 5 contracts within 5 years

Quality & Satisfaction Rating of Contracts Any info currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts

Past/Present Performance Questionnaire (PPQ) Use Atch. 5 of RFP Customer/POC evaluator must directly send PPQ to the CO Do not include in proposal package

Past Performance Information 1 Company/Division Name

2 Product/Service

3 Contracting Agency/Customer

4 Contract Number

5 Contract Dollar Value

6 Period of Performance

7 Verified, up-to-date name, mailing and e-mail address, and telephone number of the contracting officer (Point-of-Contact)

8 Comments regarding compliance with contract terms and conditions

9 Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

10 Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

Section L (cont’d)

Past Performance Questionnaire (PPQ) Atch 5

Submit

Request for PPQ

Send a completed PPQ within 10 days after receipt of PPQ request

Offeror Customer/POC

Evaluator 35 CONS/PKP

E-mail:

miyako.fujimoto.jp@us.af.mil kazuo.miura.jp@us.af.mil Mail: 35th Contracting Squadron Attn: Ms. Miyako Fujimoto and Mr. Kazuo Miura Bldg. 656, Misawa Air Base, Hirahata, Misawa-shi, Aomori-ken, Japan 033-0012

Section L (cont’d)

FAR 52.204-7 System for Award Management Offeror is required to be registered in SAM when submitting an offer

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System Offeror’s record in the Supplier Performance Risk System

(SPRS) will be reviewed

RFP – Page 50

Section M

M-900 Basis for Contract Award Subjective Tradeoff (STO) best value source selection Weight of Importance: Past performance is approximately equal to price

Evaluation Process:

Price – Fairness and reasonableness of the Total Evaluated Price (TEP). The

Gov’t reserves the right to perform price realism analysis Past Performance – Recent and Relevant performance information, Performance Quality Assessment

RFP – Page 55 - 56

Section M (cont’d)

Total Evaluated Price (TEP)

Evaluating the Option CLINs does not obligate the government to exercise the Options.

A (Total Proposed Price)

B (6 Months Extension Option)

Base Period Sum of CLIN 0001 -

Option 1 Sum of CLIN 1001 thru 1005 (Sum of CLIN 1001 thru 1005) x 0.5

Option 2 Sum of CLIN 2001 thru 2005 (Sum of CLIN 2001 thru 2005) x 0.5

Option 3 Sum of CLIN 3001 thru 3005 (Sum of CLIN 3001 thru 3005) x 0.5

Option 4 Sum of CLIN 4001 thru 4005 (Sum of CLIN 4001 thru 4005) x 0.5

Option 5 Sum of CLIN 5001 thru 5005 (Sum of CLIN 5001 thru 5005) x 0.5

TEP A + B

Section M (cont’d)

Past Performance Factor Recency: Contracts performed and/or being performed within the last 5 years prior to the issuance date of the solicitation Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation

Integrated Assessment The Gov’t reserves the right to award a contract to other than the lowest TEP Best value award decision using the TEP and the Past Performance

Confidence Rating

Technical Briefing

Technical Briefing Performance Work Statement (PWS)

Scheduled Government Furnished Property (SGFP)

DD254 Contract Security Classification Specification

Q&A Session

Questions

Reminder

All questions asked must be formally submitted to 35 CONS in the form of questionnaire and/or request for clarification later.

Any technical questions deemed to be critical by the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) must be submitted in writing to 35 CONS.

Example:

Information provided at this conference shall not qualify the terms and conditions of the solicitation and the Performance Work Statement (PWS). Terms of the solicitation and the PWS remain unchanged unless the solicitation is amended in writing. (ref. Attachment 1 of the solicitation, Other Contract Requirements, para. 7, L002 (c)).

No. Target Document Reference Question 01 Atch. 1, PWS Para. xxxx xxxxxx

Site Visit

Misawa Air Base (1000 - 1135 hours) Bldg. J183 (Drive by - JASDF Air Control Tower) Bldg. 928 (Drive by – Command Post) Bldg. 3265 (Visit - Misawa Operations Center) Bldg. 3267 (Drive By – 13 Fighter Squadron) Bldg. 3120 (Visit - 14 Fighter Squadron) Fire Pit (Visit, but stay on Bus, Unmanned Threat Emitter (UMTE) is located)

Draughon Bombing and Electronic Attack Range (1220 - 1400 hours) Bldg. 27, 28, 29 (Drive by - Guard Shack, Main Gate Office, Main Gate Warehouse) Bldg. 31 (Visit - Main Office) Bldg. 15 (Visit - Draughon Range Operations Center (Air Control Tower)) Bldg. 17 (Visit - Storage Shed for Heavy Duty Equipment) Bldg. 18 (Visit - Storage and Maintenance Facility for Heavy Duty Equipment) Bldg. 32 (Visit - Logistics offices/Power Wash/Storage Shed for All-Terrain Vehicles) Bomb Storage Area (Visit, but stay on bus, spent munitions/residue after EOD team rendered safe)

RFP / Q&A Closing Date

RFP Closing Date / Time:

25 Apr 25 / 10:00 AM (JST)

Questions shall be submitted to 35 CONS/PKP miyako.fujimoto.jp@us.af.mil / kazuo.miura.jp@us.af.mil

NLT 8 Apr 25 (JST)

Let’s move on to Site Visit