Pre Bid Slide Deck_Tools Related Attachments_Accessories.pptx

RFP 113-23

TOOLS & RELATED ATTACHMENTS/ACCESSORIES

COMMBUYS # BD- 23-1206-40000-40000-89770

Welcome

Pre-Bid Conference June 22, 2023

Project Team / Introductions MBTA Project Team:

Jim Silva – Superintendent Bus Maintenance Systems Steve O’Leary – Supervisor Rapid Transit Rail Maintenance Alex Yuen – Supervisor Signals & Communications Maintenance Procurement Management Team:

Rob Weiner – Strategic Sourcing Manager Maureen Barends – Technical Solution Advisor Other Resources:

Maribeth Ladd – Sr. Lead Counsel, Procurement Ray Wise – Sr. Director of Procurement Operations

This RFP is being conducted via MBTA’s bid platform - COMMBUYS. Bidders must have an active registration on COMMBUYS to participate in this RFP.

Instructions for log-in and use of COMMBUYS are described in the RFP. Bidders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 a.m. to 5:00 p.m. Monday through Friday (Eastern Time), except on federal, state, and Suffolk county holidays.

Nothing stated at this Bidders’ conference or included in a written record or summary of this Bidders conference will modify this RFP or any other part of the RFP unless it is incorporated in an addendum issued.

Questions and clarification requests submitted by Bidder will, together with MBTA’s responses, be made available to all Bidders via COMMBUYS.

Scope of Work – General Refer to RFP bid document for complete SOW The RFP specifications outline the MBTA’s requirements for furnishing tools and related attachments/accessories such as pneumatic tools, industrial machine tools, industrial milling tools, industrial drilling tools, hydraulic tools, hand tools - mechanical, corded and cordless, batteries and charges, measuring and layout tools, cutting, crimping, and punching tools, masonry and concrete tools, wrenches and drivers, power tools, tool attachments and accessories, rough and finishing tools, automotive specialty tools, body tools, suspension tools over multiple orders for all Massachusetts Bay Transit Authority (MBTA) locations. There could be other unlisted items/categories and additional locations added in the future.

The Bidder must have the ability to develop and maintain an accessible “Punchout” catalog, to be integrated with the MBTA’s eProcurement system, with designated tools and related attachments/accessories that must be easily viewed and ordered from the Contractor’s "Punchout" catalog. This Punchout catalog must be kept up-to-date and be easy-to-use. The catalog content, and pricing, accessed by the MBTA end users will be through a round trip punchout. The punchout catalog provides only catalog and order processing functionality for the MBTA and has no relationship with the Contractor regarding invoicing or payment.

One or more contracts will be awarded as a result of this solicitation.

Estimated Contract Duration The contract period will be for Five (5) years with two one-year options at the MBTA’s discretion.

Bidder Technical Response including:

• Enclosure 1 - Bid Cover Letter

• Power of Attorney (as described in Section 4.2 of this RFP)

• Form A: Pre-Award Bidder Evaluation Data Form

• Signed section 8.1 (end)

• Form B: Bidder Technical Response

• Form C: Small Business Program Attestation Form

• Proof of Insurance

• Punchout Questionnaire

a) Bidder Price Response as a separate document, including:

• Form D: Price Response – Excel attachment

Bidder must complete all required forms and submit all other required forms listed in the RFP All Responses will be reviewed for:

The responsiveness of the Bidder to the requirements set forth in the RFP.

Conformance to the RFP instructions regarding organization and format.

Deficiencies and minor informalities, apparent clerical mistakes which are unrelated to the substantive content of the Response for clarification.

Pass/Fail (if applicable)

Price

Technical

Supplier Diversity

Basis of Award: Best – Value Proposal The selection will be made on a best-value basis, evaluating price along with other factors. Therefore, the MBTA may decline to select the lowest-priced, technically acceptable Proposal, if the MBTA determines that another, higher-priced Proposal demonstrates sufficient additional technical merit to justify the additional cost. Similarly, price will be an important factor in differentiating between Proposals of comparable technical merit.

Questions?

Thank you for your participation.

Bidders are requested to email rweiner@mbta.com of attendance at today’s pre-bid conference.

Reminder: All Bidder questions must be submitted on COMMBUYS in the RFP Q & A tab for formal response by MBTA.

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