Pre-bid Sign in Sheet.pdf

This is a Pre-bid Sign-in Sheet for the City of Eugene, Oregon's Request for Proposals #20242012 for a Stormwater Basin Master Plan Update. The document serves as an attendance record for the bidders' conference or pre-bid meeting related to this procurement. The RFP seeks a qualified consultant to comprehensively revise the city's stormwater management approach, with primary objectives including updating existing stormwater hydrologic and hydraulic models and identifying associated capital improvement project needs. Key deliverables include an updated master plan document, technical appendices, and revised City of Eugene stormwater models. The proposal submission deadline was October 11, 2023, at 2:30 PM, with proposer interviews scheduled for November 7, 2023, and a Notice of Intent to Award anticipated no later than November 30, 2023. The expected project completion date is December 2024, though this timeline is negotiable.

The total project budget is estimated at $750,000. Evaluation criteria include technical expertise, understanding of project scope, proposed methodology, and the consultant's ability to meet the city's sustainability and environmental impact goals. The City of Eugene encourages participation from minority, women, and emerging small businesses. Based on the Notice of Intent to Award, Brown and Caldwell was identified as the highest-scoring proposer. Unsuccessful proposers retained the right to formally protest the award decision by submitting a written protest to the City Purchasing Manager by November 10, 2023. The contract will be subject to the City of Eugene's administrative policies and public contracting rules, with emphasis on sustainable and environmentally conscious solutions.