Pre-Bid minutes.pdf

This document contains the pre-bid meeting minutes for a state and local contract opportunity. The meeting was hosted by the City of Example and the Example County Consortium to discuss a contract for landscaping services across various municipal facilities. The scope of work includes routine mowing, trimming, and maintenance of lawns and landscaping at over 100 locations. Responses are due on June 15, 2023, and the contract term is for 3 years with two 1-year renewal options. A mandatory bidder's conference was held on May 1, 2023, with 25 potential bidders in attendance.

The contract has an estimated annual value of $1.5 million and is funded through the city's general fund and the county's parks and recreation budget. Small and minority-owned businesses are encouraged to bid, with a 25% set-aside for such firms. The current incumbent contractor has held the contract for the past 4 years.