Pre-Bid Minutes.pdf

LANDSCAPING SERVICES – MDOT MVA EASTON BRANCH OFFICE

INVITATION FOR BID (IFB) NO.: V-EAS-23007-M

PRE-BID MEETING MINUTES

FOR AUGUST 12, 2011

DATE: August 12, 2022

ATTENDEES: See attached sign-in sheet

MEETING NOTES:

The purpose of this meeting was to discuss the general information regarding the advertised specifications and to present an opportunity for potential bidders to address questions and/or concerns regarding the specifications.

A. The following items were discussed:

• The Motor Vehicle Administration (MVA) is soliciting competitive sealed bids from qualified vendors to provide Landscaping Maintenance Services for MDOT MVA’s Easton Branch Office located at 9148 Centreville Road, Easton, MD 21801.

• Work shall be performed in accordance with the terms, conditions and specifications set forth in this Invitation for Bid (IFB).

• Vendor shall provide all services and meet all requirements defined in the IFB. Please reference Section 3, Scope of Work, for detailed information on the requirements of services. It is the responsibility of the Vendor to be familiarized with the contents of this bid.

• The bid opening date is scheduled for August 26, 2022, at 1:00 p.m. All bids must be submitted on the eMaryland Marketplace (eMMA) no later than 1:00 p.m. on this day to be considered a valid timely bid.

• The contract duration is: Three (3) year base term with One (1), Two (2) year renewal options.

• Award will be made to responsive and responsible bidder submitting the bid price that is most advantageous to the State, for the term specified in the IFB.

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• Responsible means: Vendor has the experience necessary to perform the services.

• Responsive means: Vendor has submitted all of the documentation required in submitting a bid and has passed all reference checks and is in good standing with the State of MD)

• In order to be eligible for award of this contract, you must be registered on eMaryland Marketplace. Please reference page 13 of the Invitation for Bid, Item 1.8.3 on how to register.

• This is a Small Business Reserve Procurement which means that award of this contract will be limited to Certified Small Business vendors. You will need to be certified by the Department of General Services (DGS) in order to be awarded this contract. Only businesses that are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract. The requirements are located at the beginning of this document following the cover page. Registration can be completed at https:// www.smallbusinessreserve.maryland.gov/.

• There is no Minority Business Enterprise (MBE) goal for this project, however, certified minority business enterprise firms are encouraged to respond to this solicitation, and will not be subjected to discrimination on the basis of race, color, sex, creed or national origin in consideration for the award.

• Verbal questions were accepted at the pre-bid conference held on Friday, August 12, 2022.

Questions affecting the content of the IFB will be answered by means of an addendum and will be published on eMaryland Marketplace, and sent to all vendors who have received the IFB. Only written responses will be binding on the MVA. Additional questions may be submitted to the Procurement Officer, TaJuana Nelson, (preferably) via e-mail:

tnelson1@mdot.maryland.gov.

• One question was asked and documented on a separate Question and Response form sent to vendors in attendance of site visit and posted on the eMaryland Marketplace (eMMA) website as an attachment.

• Following the pre-bid meeting, a mandatory site visit was conducted after no further questions were raised.

https://www.smallbusinessreserve.maryland.gov/ mailto:tnelson1@mdot.maryland.gov