Pre-Bid_Meeting_-_South_Conference_Room_S231A_-_Admin_Annex.pdf

This is a pre-bid meeting notice for Orange County, Florida's Convention Center Restroom Renovation Project (Y26-728), a comprehensive construction and renovation procurement estimated at $24,628,852.00. The project encompasses the renovation of 79 restrooms throughout the North-South Building of the Orange County Convention Center located at 400 E South Street, Orlando, Florida 32801. The scope includes extensive upgrades to flooring, ceilings, walls, fixtures, finishes, structural steel, lighting, fire sprinklers, fire alarm devices, speakers, access panels, restroom accessories, plumbing fixtures, HVAC distribution, and ceiling-hung toilet partitions, with three tiers of finish levels based on usage patterns. A non-mandatory pre-bid meeting is scheduled for February 20, 2026 at 10:30 AM in Conference Room S231A at the Orange County Convention Center South Concourse, with a site visit immediately following at 11:00 AM. Sealed electronic bids must be submitted through the OpenGov e-Procurement Platform by 4:00 PM EST on either March 17, 2026 or April 2, 2026 (two deadline dates are referenced in the solicitation documents). The question submission deadline is Friday, February 27, 2026 at 4:00 PM EST. Work must commence within 14 days of the Notice to Proceed, with Substantial Completion required within 1,095 consecutive calendar days and Final Completion within 1,125 consecutive calendar days.

Key qualification requirements include a Bid Bond of at least 10 percent of the total estimated contract amount, references demonstrating at least three similar projects completed within the past 20 years with specific experience in restroom renovations and plumbing reroute work in existing conditions, Payment and Performance Bonds equal to the full contract amount upon award, and comprehensive insurance coverage including Commercial General Liability of $5,000,000, Business Automobile Liability of $5,000,000, Builders' Risk at 100 percent of completed value, and Contractor's Pollution Liability of $2,000,000. The project incorporates LEED Existing Building (LEED O&M) and EIC sustainability requirements emphasizing low-emitting materials and water conservation fixtures. Orange County extends a Service Disabled Veteran Business Ordinance preference allowing up to 3-8 percent bid preference depending on contract value. All contractors must comply with E-Verify registration requirements, nondiscrimination policies, anti-human trafficking provisions, and mandatory security badge requirements. Work is restricted to 6:00 PM to 6:00 AM Monday through Friday to accommodate ongoing convention center events, with exceptions requiring 48-hour advance approval. Liquidated damages are assessed at $500 per day for failure to achieve Substantial Completion and $250 per day for failure to achieve Final Completion. The contract award will be made to the lowest responsive and responsible bidder. No incumbent vendors or current contractors are identified in the solicitation documents.