Pre-bid Meeting Minutes.pdf
PDF 402 KB Posted
- Solicitation number
- BPM022769
- Issued by
- Worcester County, Maryland
About this file
This document contains the pre-bid meeting minutes for a project to replace the air compressors in the Worchester/Wicomico HU'S buildings at the Eastern Correctional Institution in Westover, Maryland, which is overseen by the Maryland Department of General Services (DGS). The project, designated as DGS Project No. KO-000-210-003, involves replacing two air compressors and associated tubing and drain systems. The project has a 120-calendar day completion timeline with $250 per day liquidated damages. The procurement is being conducted through a competitive sealed bid process, with the contract to be awarded to the responsive and responsible bidder submitting the lowest bid price.
The pre-bid meeting covered the bidding process, project scope, and logistical details such as working hours, facility access, and storage. Key details include that the project is a Small Business Reserve procurement, the bid due date, and that contractors will be responsible for any damage to the facility or grounds. The project specifications indicate the replacement compressors should match the existing voltage and capacity.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: February 19, 2020 @ 10am
DGS PROJECT NO. KO-000-210-003
PROJECT TITLE/ LOCATION: Replace ATC Air Comp. in Wicomico & Worcester Bldg.
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – SBR
PROCUREMENT SOURCE SELECTION: Competitive Sealed Bids COMAR 21.05.02 (Contract award to Responsive and Responsible Bidder who submits the Lowest Bid Price).
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 calendar days
LIQUIDATED DAMAGES: $ 250.00 per day
PROCUREMENT OFFICER: Christine Stenhouse DGS PROJECT MANAGER: Wayne Howell
A/E REPRESENTATIVE: N/A
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mr.
Howell opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Mr. Wayne Howell, DGS Project Manager discussed the following:
a. Working hours are from 7a.m. to 3:30p.m. Monday through Friday excluding government Holidays. Once contract is approved contractor can begin, but no interruption to facility services will be allowed and progress may be diverted to vacation or off hour time.
Delay expenses for inadvertent manifestations shall be the obligation of the contractor.
b. Smoking or possession of tobacco products is prohibited on the DOC Property.
c. Proper dress attire is required while working on Property. No clothing with off-color depictions or obscenities.
d. Contractor will coordinate with facility staff, all movement of equipment and personnel.
e. Storage for materials and equipment on the DOC Facility is limited. Job box & equipment can be located on facility property directly adjacent to LOW.
Questions and Answers:
1. Contractor inquired about facility access?
Response from PM: Contractor will have access to job site during Normal working hours.
2. Contractors enquired about lavatory access?
Response from PM: The contractor will be able to utilize Facility restroom.
3. Contractors enquired about damage to adjacent areas?
Response from PM: The contractor will be responsible for the repair Of any damage to facility or grounds.
4. Contractor enquired about the number of compressors being replaced?
Response from PM: There is (2) two Compressors being replaced for this project.
5. Contractor enquired about Compressor Capacity?
Response from PM: The Compressors are 60 gallon Johnson controls AD Series With duplex compressors single phase 115V, ¾ HP with starters two pressure Switches and lead/lag controls. To match the existing voltage (or equals like Speedaire or Powerex) are acceptable.
6. Contractor enquired about replacing copper tubing between compressors and the dryers?
Response from PM: The contractor will be responsible for replacing all tubing Between compressor and dryer to include drain lines.
7. Contractor enquired about replacing automatic drain system for air tank?
Response from PM: The contractor shall replace automatic drain system if New units are not equipped to include new line to drain.
8. Contractor enquired about Air Dryer Filters Attic Stock?
Response from PM: The contractor shall supply one each additional Replacement filters for each dryer.
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