Pre-bid meeting minutes, attendees and slideshow.pdf

Palm Beach County

Inshore Annual Construction (Federalized)

Project Number: 2021ERM02

Pre-Bid Meeting

April 21, 2021 at 10:00 AM

Sign-In Sheet

BY SIGNING IN TO THIS MEETING, YOU AGREE TO ERM’S RECORDING OF THIS MEETING AND POSTING OF THE AUDIO

RECORDING AND THIS SIGN-IN SHEET ON THE COUNTY’S WEBSITE https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Name

Company

Phone #

Email

1. Gary Bosco Earth Systems, Inc

2. Beau Williams AquaTech Eco Consultants, LLC 813-918-6169 Beau@aquatecheco.com

3. Job Ireland Ferreira Construction 772-286-5123 JIreland@ferreiraconstruction.com

4. Clinton Hodges Arbor Tree & Land, Inc.

5. Ian Eyeington Florida Inland Navigation District

6. Erin McDevitt Florida Fish & Wildlife Conservation Commission

PBC Environmental Resources Management Vista Center

2300 N Jog Road, 4th Floor

West Palm Beach, FL 33411 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:Beau@aquatecheco.com

MEETING MINUTES

Environmental Resources Management / FSS

Project Name and

No.:

Inshore Annual Construction (Federalized)

2021ERM02

Date of Meeting: 4/21/2021 Location: Virtual/Webex & Executive Conference Room

Minutes Prepared By: GS Meeting No. 1

1. Purpose of Meeting

Pre-Bid Construction Meeting

2. Attendees

Name

Mike Evans ERM – Professional

Engineer 561-233-2453 MLevans@pbcgov.org

Jennifer Báez ERM –

Environmental

Program Supervisor

561-233-2424 JBaez1@pbcgov.org

Dmitriy Shvets ERM –

Contract/Grants

Supervisor

561-233-2490 DShvets@pbcgov.org

Gretel Sarmiento ERM – Contract

Manager

561-233-2422 Gsarmiento@pbcgov.org

Eric Anderson ERM – Senior

Environmental

Analyst

561-233-2514 EAnderson1@pbcgov.org

David Swigler ERM – Senior

Professional

Engineer

561-233-2456 DSwigler@pbcgov.org

Sandra Feliciano ERM –

Contracts/Grants

Coordinator

561-681-3896 MMitchell@pbcgov.org

Rachel Hamlett ERM-

Contracts/Grants

Coordinator

561-681-3864 JCueto@pbcgov.org

3. Meeting

Welcome & Introductions Overview on Contract/Bidding Documents – Gretel Sarmiento This is the 2nd round of advertisement for this project. Bids submitted during the first advertisement period failed to comply with technical specifications outlined and were rejected.

Since that 1st round of advertisement, we have changed a few things including an additional bond requirement of $100,000 (if using the FIND staging site) and we have clarified the documentation we are requesting of the sand and stone sources.

All relevant information covered today pertaining to this project (dollar figures, deadlines and numbers) can be found in the solicitation currently posted via the County’s Vendor Self-Service (VSS) https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

For updates on the stages of the procurement process, visit ERM’s website www.pbcgov.com/erm/

The deadline to submit proposals is Monday, May 10, 2021 at 2pm. That is also the date and time of the bid opening public meeting, which will take place at ERM offices located at 2300 North Jog Road, 4th Floor, Vista Center.

The contract documents, including plans and permits, are currently available free of charge through the VSS website referenced earlier. This is also the site where changes and responses to questions will be posted so be sure to check this website regularly.

Any bidding questions or requests for clarification are to be submitted in writing to ERM-

Bidding@pbcgov.org at least seven (7) days prior to the bid opening. That means the deadline for submitting inquiries is May 3, 2021 in this case.

The contract will be awarded to the two (2) lowest responsive responsible bidders following our review of the proposals submitted.

The contract has an initial term of 2 years from date of execution and is eligible for a 1-year extension.

Liquidated Damages have been set at $450 per day for late Substantial Completion.

This project is federally funded through NOAA and Fish & Wildlife Service, which means Federal requirements apply. These can be found right after the Instruction to Bidders section as Attachment 1.

Federal rules prohibit geographical preferences when procuring construction services, thus the County’s Equal Business Opportunity and Local Preference ordinances don’t apply.

The Bid Form portion of the solicitation contains all the forms necessary to submit a proposal. It’s critical that you use the forms provided (you can always add additional pages). Use the Checklist that serves as front cover to the Bid form section to check that all bid requirements and attachments are fully completed.

This will help you avoid common mistakes such as blank spaces and missing signatures.

As last time, we are asking that you submit a list of subcontractors you plan to engage with and indicate the line item each sub will be working on.

When you get to Bid Form - Attachment 5 (“Related Work Experience”) be sure to read this section carefully, particularly bullets G & H, where we describe the documentation we want of the sand and stone sources.

This is one of the areas where previous proposals fell short. Make sure the documentation you are submitting fits the criteria specified. For example, geotechnical analysis must have been performed within 18 months of the Bid Opening Date. Also, include valid contact information for your 3 references; not phone numbers that have been disconnected.

Bid bond is still set at 5% of the Base Bid price and due with your bid submission.

The Bid Schedule currently features 5 base bid items and 13 optional line items.

The Engineer’s Estimate for the Base Bid w/ Option Bid 1 (contractor’s staging area) = $8,921,843. The Engineer’s Estimate for the Base Bid w/ Option Bid 2 (FIND’s staging area) = $7,211,650.40.

If you are awarded the contract, you will receive our notice of Intent to Award. This notice will contain instructions on what documents to submit next. They include a certificate of insurance and the executed contract. They are due no later than 2 weeks (14 calendar days) after we issue the Intent to Award notice.

There will be no time extensions to submit these materials.

The Public Construction Bonds (Performance & Payment) are not due at the bid submission or intent to award stages. They will be required of the awarded contractor prior to execution of each Work Order. These public construction bonds must be in an amount equal to 100% of the Work Order price. This is also when that additional bond of $100,000 is due (again, only if you decide to use FIND’s staging site).

The County’s General Conditions are standard conditions and cover a wide range of contracts. Please review the Special Conditions section for project-specific conditions and details. In the event of a conflict between these conditions and the federal requirements, the federal requirements will prevail.

Appendix A contains useful forms to be used by the selected contractor(s) once the work begins and throughout the life of the contract.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService http://www.pbcgov.com/erm/ mailto:ERM-Bidding@pbcgov.org

Appendix B pertains to post-bid information, which the County may or may not require of the selected bidders. If requested by the County, each bidder must be prepared to submit this information within 2 days of the request.

Overview on Technical Specifications (See accompanying slideshow) – Eric Anderson The objective of this Invitation for Bid and associated prospective construction Contract Documents is to identify and secure a contract necessary for the construction of inshore estuarine habitat restoration including creating seagrass, mangrove, oyster, or artificial reef in the estuarine waters of Palm Beach County.

Work Orders will be issued on a task-by-task basis for assignments anywhere within the coastal waters in Palm Beach County.

Anticipated Work Orders under the initial two-year contract include the Tarpon Cove Phase II Restoration and Monceaux Living Shoreline projects (see Attachment A - Schedule of Estimated Quantities).

The work shall be performed during daylight hours on weekdays and no staging of equipment, loading or unloading should occur in residential neighborhoods.

Bid submissions should contain true costs and account for purchase, transportation to the site, loading and placement of materials.

Each Work Order will be issued prior to start of construction and contain the applicable requirements, specifics, quantities, etc.

The total dollar amount for award of this Contract (Contract Price) shall be the Base Bid + Bid Option No.1 (Contractor staging area) or Base Bid + Bid Option No. 2 (FIND staging area).

The goal for issuing the first Work Order is shortly before or after completion of construction of Town of Palm Beach’s Marina in September 2021.

CONTRACTOR’s responsibilities include: Environmental Monitoring and Protection Plan, Turbidity Control Monitoring and Reporting, Construction Surveys, Warning Signs, etc.

The CONTRACTOR shall also provide documentation on the sand and stone materials stating who the source is and its capacity to provide the materials as outlined in the technical specifications.

Monthly progress payments shall be based on the units of materials placed to lines and grades in the Work Order and accepted by the COUNTY. Monthly progress payments shall be based on the units of materials verified through field inspection, truck tickets and payment surveys performed by the CONTRACTOR’S professional surveyor licensed in Florida.

Conclusion – Gretel Sarmiento The attendees list, minutes and PowerPoint presentation from today’s meeting will be uploaded to VSS.

A non-mandatory site visit will be held today at 2:00pm at South of Donald Ross Road, West side of Ellison

Wilson Road at the FIND MSA-617C site) unless nobody expresses interest, in which case it will be cancelled.

Remember to submit questions in writing to ERM-Bidding@pbcgov.org. Questions will be accepted until

May 3, 2021.

Non-Mandatory Virtual Pre-Bid Meeting Inshore Construction Annual Contract (Federalized)

Project No.: 2021ERM02

I. Welcome

A.Sign-In Please type name and contact information into the chat box.

B.Recording for minutes-compiling purposes

C.Introductions of ERM staff

D.Share useful websites (links) in the chat space

April 21, 2021 @ 10:00 AM

II. Contract Documents – Gretel Sarmiento

A. Bid deadline & opening: Monday, May 10, 2021 at 2 pm, ERM office (Vista Center, 4th Floor) B. Contract Documents

i. Free and can be downloaded from Vendor Self Service system (VSS):

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

C. Bidder Questions

i. In writing to erm-bidding@pbcgov.org at least 7 days prior to Bid Opening, which means no later than Monday, May 3, 2021(per Instructions to Bidders)

D. Addenda – Issued if required

i. Bidding Documents’ changes & clarifications

ii. Will be posted on VSS and additionally noticed via ERM website https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx

E. Award

• We intend to award to 1 or more contractors in accordance with the criteria of lowest responsive responsible bid https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx

F. Contract Time

i. This contract runs for an initial two-year term from date of execution and is eligible for a one-year extension.

G. Liquidated Damages: $450/day for late Substantial Completion

H. Federally funded through several agencies (NOAA and Fish & Wildlife Service)

i. Found right after Instructions to Bidders.

ii. Federal rules prohibit use of any type of local preference so the County’s Local Preference and EBO ordinances do not apply

iii. DBE goals and Davis Bacon wage rates also do not apply (does not pass through Federal Right-of-Way)

I. Bid Form (contains all necessary forms to submit proposal) (Note: Attachment 5 saw most changes since last advertisement)

i. Checklist: Prevents common mistakes such as incomplete forms, and missing signatures.

ii. Bid Schedule:

a. 5 Base Bid items and 13 alternate bid items (FIND vs. Contractor staging area).

b. If math errors found, unit costs will prevail

iii. Engineer’s Estimate for Base Bid + Option Bid 1 (Contractor’s staging area) = $8,921,843 and for Base Bid + Option Bid 2 (FIND staging area) = $7,211,650.40

iv. Bid Bond: 5% of Base Bid price (due with bid submission)

v. List of Subcontractors (specify the bid line item for each sub)

vi. Attachment 5 (Related Work Experience) still requires 3 references & 2 recommendation letters but the requirements pertaining to documentation of sand and stone sources have been modified. Read section carefully.

J. No later than 2 weeks after notice of Intent to Award, submit:

i. Insurance certificate

K. Public Construction Bonds are not due at the bid submission stage, but will be required of the assigned contractor prior to execution of each Work Order. These public construction bonds must be in an amount equal to 100% of the Work Order price.

L. FIND Bond: $100,000 only if using this staging site (added since last advertisement;

also due at the Work Order stage)

M. General & Special Conditions (standard County Conditions)

i. Covers a wide range of topics including construction schedule and payment procedures.

ii. Special Conditions are project-specific and replace or add details to the General Conditions which are broad and meant to cover a wide range of contracts. SCs govern over GCs.

iii. Federal Requirements govern over both (GCs and SCs) if in conflict.

N. Appendix A

i. Contains forms to be used by contractor throughout the life of the contract.

ii. Helps County ensure compliance.

O. Appendix B

i. Gives County the option to request additional information post bid opening.

ii. Should County request it, bidder must be prepared to submit within 2 days.

•Shallow Dredging/Scrape Down

•Breakwaters & Oyster Reefs •Filling / Intertidal Islands

•Shoreline Planters

Palm Beach County’s Environmental

Enhancement & Restoration – Past Projects

Location of Work:

Coastal Waters of Palm Beach County

• The County reserves the right after award to assign other project sites and other Work Order assignments anywhere within the coastal waters of Palm Beach County through additional Work Orders assignments as needed on a task-by-task basis without change in unit prices.

• The Contractor is not obligated to accept Work

Order assignments.

Location of Work: Tarpon Cove Monceaux Park Along

Flagler Drive Between Southern and Royal Park Bridge, City of West Palm Beach

b. Location of Staging Area: FIND MSA 617-C

West side of Ellison Wilson Road, approximately 1 mile south of Donald Ross Road.

Between W Hemingway Drive and Rolling Green Road, North Palm Beach, 33408

i. The County has entered into a “Lease Agreement” with the Florida Inland Navigation District (FIND) for limited use of the Staging Site MSA-617-C.

ii. The Site is approximately 13 miles north of the Project site, 3 draw bridges.

3.3 Staging Area (TS 37-39)

3.3 Staging Area (TS 37-39): the CONTRACTOR shall submit a

Mobilization/Demobilization Plan.

iii. OPTION NO. 1, BID (CONTRACTOR STAGING AREA):

The CONTRACTOR is solely responsible for locating, coordinating, and securing an acceptable staging area for each

Work Order.

iv. OPTION NO. 2, BID (FIND STAGING AREA): The County has secured the limited use of a Florida Inland Navigation

District (FIND) Dredge Material Management Area (DMMA) for staging of materials for the project. Use of the FIND STAGING

AREA at MSA-617-C by the CONTRACTOR shall be on a

Work Order basis and shall require the CONTRACTOR to agree a series conditions.

a. Hours, the CONTRACTOR shall limit its activities on the Site to the hours of 8:00 a.m. to 5:00 p.m. on weekdays, except for legal holidays.

b. Additional Insured on Commercial Liability requirements, Waiver of Subrogation against FIND, and One Hundred Thousand and 00/100 Dollars

($100,000), Performance Bond approved by FIND.

Work Constraints (SC-4)

• Work shall normally be accomplished during daylight hours on weekdays.

• Vibrations or dust tending to disturb the people or the property within the vicinity thereof shall not begin until the hour of

• 7:00 AM and shall cease at the hour of 7:00 PM Monday through Friday,

• 8:00 AM to 8:00 PM Saturday and Sunday, excluding legal holidays.

• At the FIND Staging Site MSA-617-C, all activities are limited to the hours of

• 8:00 AM. to 5:00 PM on weekdays, except for legal holidays, during which no activities shall occur on the Site.

• See Technical Specifications Section 1.16.C for additional conditions for the limited use of the FIND Staging Site

MSA-617-C.

• Access: Loading, unloading, and staging of equipment and personnel from Flagler Drive or residential neighbourhoods shall NOT occur. No staging of work vehicles or equipment shall occur in the residential Neighbourhood west of the Project Area.

County Supplied Materials TS-22

i. The purchase of sand for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order).

ii. The acquisition of donated material (sand, rock, filter fabric) from the marine community or partner agencies, for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order).

Before Starting

Construction SC-5

i. This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the Project sites of Tarpon Cove and

Monceaux Park.

ii. This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the FIND

Staging Site MSA-617-C.

Concurrent Work TS

36-37

i. The Contractor shall submit to the County for review and approval those documents identified in the Technical

Specifications and identified in a Work Order. Before undertaking each part of a

Work Order, the Contractor shall carefully study and compare the Contract and check and verify pertinent figures shown thereon and all applicable field measurements.

Tarpon Cove Restoration

i. The objective of this Invitation for Bid and associated prospective construction

Contract Documents is to identify and secure a contract necessary for the construction of inshore estuarine habitat restoration including creating seagrass, mangrove, oyster, or artificial reef in the estuarine waters of Palm Beach County.

ii. The work entails providing and/or transporting and placement of materials within project areas designated by the COUNTY under specific Work Orders to be issued as needed by the COUNTY consistent with the unit costs cited in the Bid

Schedule. Bidders shall furnish all labor, materials, equipment, and services necessary to complete the scope of work outlined in these specifications.

iii. Anticipated Work Orders under the initial two-year Contract include all work to complete the Tarpon Cove Phase II Restoration and Monceaux Living Shoreline projects (see Attachment A - Schedule of Estimated Quantities and Attachment F

- Contract Plans).

iv. The timing of these Work Order approvals is contingent on site conditions, availability of materials of opportunity, grant funding and agency permitting. The

County reserves the right after award to decrease or increase the Work Order quantity of unit cost line items as may be necessary to complete the Project.

v. Multiple State and Federal Grants reason for Federal Requirements

1.1 Scope of Work (TS 3-4)

Phase I:

nearly complete… limited sand/stone may be needed.

Phase II:

beneficial sand placement ongoing

Coordination at Tarpon Cove

1.1 Scope of Work (TS 3-4) Continued

• Engineer’s Estimate for the Base Bid for the initial two-year term is

$370,880.

vi. Engineer’s Estimate for Option No.1 (Contractor Staging Area) is

$8,921,843.00 (Note this is Base Bid + Alterative No. 1)

vii. Engineer’s Estimate for Option No.2 (FIND MSA Staging Area) is

$7,211,650.40 (Note this is Base Bid + Alterative No. 1)

• The dollar amount for award of this Contract (Contract Price) shall be the Base Bid plus Alternate No.1 or Base Bid plus Alternate No.2 as selected by the County.

• The Option are for conducting work from a staging area identified by the

CONTRACTOR or from the staging area made available by the

COUNTY which is owned by the Florida Inland Navigation District

(FIND). The Options are intended to provide flexibility at the discretion of the COUNTY in issuing work orders while appropriately compensating the CONTRACTOR for costs implications associated with staging areas.

Photos Courtesy of Baird

Town of Palm Beach: Ongoing Work

Estimated Schedule

• TOPB – 90,500 cy scheduled through September 2021.

• Bid Process / select a contractor to complete the remaining project components. Nov / Dec.

• Award Annual Construction contract early 2021.

• Estimating 92,547 cy of Sand and 17,125 tons of rock.

• Will issue a series of Work Orders between July 2021 through March 2022 to complete the project.

• Estimated Completion March 2022 (six months post construction of TOPB Marina).

1.8 Environmental Protection (TS 7 -10)

The CONTRACTOR shall prepare an Environmental Monitoring and Protection Plan addressing the minimization and/or prevention of environmental damage and pollution resulting from all operations under this contract.

i. Turbidity Control: The CONTRACTOR shall provide adequate turbidity containment and control to prevent any turbidity violations from occurring during any in water placement of any material at the project construction sites, and during all project operations.

ii. The CONTRACTOR shall install floating turbidity barriers with weighted skirts that extend to within one

(1) foot of the bottom around all work areas that are in, or adjacent to, surface waters. Floating turbidity barriers shall meet or exceed 2010 FDOT Design Standards for Type II Turbidity

Barriers, https://www.fdot.gov/docs/default-source/roadway/ds/10/idx/103.pdf. The turbidity barriers shall remain in place and be maintained until the authorized work has been completed and all suspended and erodible materials have been stabilize.

iii. Turbidity Monitoring: The CONTRACTOR shall obtain, analyze and report background and compliance turbidity levels in accordance with the water quality monitoring requirements specified in the Contract

Documents and Environmental Permits. The CONTRACTOR shall monitor turbidity levels during the loading, transport, placement and grading of materials and during all in-water work.

iv. Turbidity Reporting: Turbidity Monitoring Reports and Charts shall be submitted to the COUNTY daily during turbidity generating activities or when requested by the COUNTY in addition to the Contractor's

Daily Quality Control Report. Reports shall be submitted weekly.

v. Environmental Protection: The CONTRACTOR shall be responsible for environmental protection and avoid environmental damage and pollution resulting from all operations under this contract. The costs of environmental protection shall be included in the line items for the respective work.

https://www.fdot.gov/docs/default-source/roadway/ds/10/idx/103.pdf

1.11 Quality Assurance /1.12 Safety Plan (TS 11-13) d.

1.13 Operation Plan (TS 14- 15)

1.11 Quality Assurance and 1.12 Safety Plan (TS 11 – 13): The CONTRACTOR shall be solely responsible for assuring the quality of all work conducted by the

CONTRACTOR or their subcontractors in association with the contract for this project. The CONTRACTOR shall specify all safety inspection procedures and designate personnel responsible for supervising accident prevention activities and insuring compliance with safety measures. The CONTRACTOR shall provide a Safety Plan in accordance with Article 53 of the General Conditions.

1.13 Operation Plan (TS 14-15): The CONTRACTOR shall describe and document the construction sequence, means, and methods for the work included in each

Work Order. Documentation of the CONTRACTOR’s operations shall include, but not be limited to, the following: Work Progress Schedule: Shall be developed according to Article 47 of the General Conditions and provided to the COUNTY in electronic format in the form of a bar chart showing the time allotted for each of the various tasks. Letter of Appointment of project manager,Proposed Equipment

List and Personnel, Proposed Construction Methodology, US Coast Guard

Certification / License, and Subcontractor list.

1.17 Construction Surveys &

1.18 As-Built Record Drawings (TS 16-17)

1.17 Construction Surveys

i. Topographic and bathymetric surveys performed by the CONTRACTOR shall be signed and sealed by a

Florida registered professional surveyor. The surveyor shall certify that the surveys were completed in accordance with the Contract Documents and industry standards for the work entailed.

ii. The CONTRACTOR shall furnish and maintain, at their own expense, a project benchmark, and tidal gauges.

iii. Construction surveys shall be performed by the CONTRACTOR to document constructed lines and grades of products, materials, and project features.

iv. Construction surveys shall be depicted by the CONTRACTOR in a manner that future surveys can be included and overlain and that progression of the work is conveyed. This shall include both plan view and cross-section plots.

1.16 AS-BUILT RECORD DRAWINGS

i. Construction surveys shall be included in the as-built drawings

ii. A Florida registered professional surveyor shall sign the drawings cover sheet stating “I CERTIFY THAT

THESE AS-BUILT RECORD DRAWINGS INDICATE CONSTRUCTION AS ACTUALLY PERFORMED AND

ARE IN ACCURATE REPRESENTATION OF THE SPECIFIED WORK.”

iii. Submittal: As-built record drawings shall be submitted to the COUNTY for review at least fifteen (15) days in prior to the CONTRACTOR’s final payment request. The drawings shall be provided in PDF, AutoCAD, and

XYZ formats along with four (4) signed & sealed hardcopies.

2. Products and Materials (TS 23-31)

Attachment 5 to Bid Form requirements (Bid Form 12 -13):

G. Documentation from the sand source(s) describing material processing methods used to comply with Section 2.3 of the Technical Specifications. Specifically, geotechnical analysis certified by a

Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in Section 2.3.D of the Technical

Specifications, for 1% (by weight) of material passing through a U.S. Standard No. 200 sieve (Wet Sieve, ASTM D1140 or C117), less than 0.6% (by weight) of material passing through a U.S. Standard No. 230 sieve (Wet Sieve, ASTM D1140 or C117). The geotechnical analysis must have been performed within eighteen (18) months of the Bid Opening Date.

The County shall independently assess the Bidder’s capacity to provide sand. Upon request, the

Bidder shall arrange for the County to visit and observe the Bidder’s stockpile(s) and/or source(s) of sand material.

H. Documentation from the stone source(s) describing material processing methods used to comply with Section 2.1 of the Technical Specifications. Documentation must include geotechnical analysis certified by a Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in Section 2.1.E of the

Technical Specifications for Bulk Specific Gravity SSD, Absorption, Sulfate Soundness, and LA Abrasion. The geotechnical analysis must have been performed within eighteen (18) months of the bid Opening Date.

The County shall independently assess the Bidder’s capacity to provide stone. Upon request, the

Bidder shall arrange for the County to visit and observe the Bidder’s stockpile(s) and/or source(s) of stone.

2.1 Stone (TS 23-26)

STONE, RIPRAP AND COURSE

AGGREGATE

Test Criteria

Bulk Specific Gravity

SSD

FM 1-T 085 minimum 2.24 lb/cf

Absorption FM 1-T 085 Less than 5%

Sulfate Soundness AASHTO T104

Less than 12% loss (after five cycles)

LA Abrasion FM 1-T096 Less than 45%

Carbonates FM 5-514 Gabion Stone >70%, Other > 50%

2.1 STONE

1. Armor Stone (2’ to 3’ stone)

2. Riprap (4” to 12” Limestone Riprap)

3. Bedding Stone (3” to 6” Dry Screened Limestone)

4. Course Aggregate (FDOT Standard Size No. 2)

2.3 Sand

2.4 Filter Fabric (TS 29-30)

2.3 Supply Sand (TS 29 -30):

Sources: Sand shall be furnished from an upland source included on Florida Department of Transportation’s (FDOT) approved aggregate production facility listing designated by the CONTRACTOR subject to the conditions stated herein.

FDOT’s approved facilities listing can be found at https://mac.fdot.gov/smoreports under “Aggregate Production

Facility Listing.” Sand from each source shall meet the gradation criteria listed in the tables below.

Testing: The CONTRACTOR shall perform gradation testing of sand at each source. Testing shall be performed at a minimum frequency of one sample per 5,000 tons, or portions thereof, from each source.

2.4 Filter Fabric (TS 29-30): in accordance with FDOT specifications Section 985 (Geosynthetic Materials).

SAND

Parameter Criteria (by weight)

Rock (greater than 3.5 inches) 0%

Fines (passing U.S. Standard No. 200 sieve)

(Wet Sieve, ASTM D1140 or C117)

Less than 1.0%

Silts/Clay (passing U.S. Standard No. 230 sieve)

(Wet Sieve, ASTM D1140 or C117)

Less than 0.6% https://mac.fdot.gov/smoreports

3.5 Installation of Products and Materials

(TS 41-49)

Placement of Filter Fabric: Overlap of adjacent piece by at least 30 inches.

Placement of Stone (TS 41-44): The finished work shall be a well distributed mass, free of pockets of either smaller or larger stone, having a minimum of voids and with the maximum of interlocking of stones.

It should be anticipated that re-handling of individual stones after initial placement will be required to achieve the above requirements.

NEATLINE TOLERANCES

Material Above Neatline

(inches/decimals feet)

Below Neatline

(inches/decimals feet)

Sand 6”/0.50’ 6”/0.50’

Riprap Stone 6”/0.50’ 6”/0.50’

Armor Stone 12”/1.0’ 12”/1.0

3.6 Shallow Dredge Material (TS 49-50)

3.6 Shallow Dredge Material (TS 49-50) Shallow dredging shall entail excavating existing water bottoms within the project site to achieve the lines and grades shown in the

Contract Plans. Excavated material shall be placed within the project areas and shall not be transported offsite.

• Construction Tolerances: Areas to be dredged are shown on the Contract Plans.

Dredging shall be performed to achieve the lines and grades as indicated on the

Contract Plans with neatline tolerances of +/-0.5 feet (6 inches). Excavated material shall be placed within the lines and grades shown on the Contract Plans for sand and to neatline tolerances of +/-0.5 feet (6 inches).

• Cost to load dredged material onto a barge, barge transport shallow dredged material within project limits and place shallow dredged material within project limits shall be included in and incidental to the line item for Shallow Dredge

Material.

• (TS 19) Payment for this line item shall be per cubic yard (CY). Payment shall require a Florida licensed surveyor to quantify volume in cubic yards by pre and post construction surveys.

2.5. Warning Sign Installed (TS 31) (TS 48-49)

2.5. Warning Sign Installed (TS 31)(TS 48-49) Warning

sign, attachment hardware and steel pile installation a line item price per each installation (EA). Installation to include the attachment of one sign provided by the

CONTRACTOR. Installation to include steel pile driven a minimum of 10’ of embedment into firm bottom.

Attachment hardware and retroreflective tape to be provided by the CONTRACTOR (see sheet 18 of plan set).

i. CONTRACTOR to provide shop drawing for

COUNTY review and approval of attachment hardware, sign, and steel pipe specifications prior to fabrication and/or installation.

1.19 Measurement And Payment (TS 17-22)

PAYMENT. Monthly progress payments shall be based on the units of materials placed to lines and grades in the Work Order and accepted by the COUNTY. Monthly progress payments shall be based on the units of materials verified through field inspection, truck tickets and payment surveys performed by the

CONTRACTOR’S professional surveyor licensed in Florida.

i. Quantities delivered to the staging areas and documented shall be eligible for payment on a monthly basis following installation. Quantities delivered but not installed shall not be eligible for payment.

ii. Progress payments shall be subject to retainage as described in the General Conditions.

iii.Mobilization/Demobilization shall be paid per Work Order line item price per each (EA) Work Order

Mobilization. Demobilization and site cleanup shall be incidental to and included in the line item price for

Mobilization in the bid proposal.

Attachment A: Schedule of Estimated Quantities

Other Attachments

Attachment B: List of Submittals for Technical Compliance

Attachment C: Contractor’s Daily Reports:

Due by 12:00pm noon the next day.

Attachment D: Turbidity Monitoring Report

Attachment E: Environmental Permits

Construction Plans

2pm Non-Mandatory Site Visit –Mike Evans /Eric Anderson (following the pre-bid meeting at South of

Donald Ross Road, West side of Ellison Wilson Road at the FIND MSA-617C site)

Non-Mandatory Site Visit of Staging Site

Questions

Email:

In writing to erm-bidding@pbcgov.org at least 7 days prior to Bid Opening, which means no later than Monday May 3, 2020 (per Instructions to Bidders)

Addenda – Issued if required:

i. Bidding Documents’ changes & clarifications

ii. Will be posted on VSS and additionally noticed via ERM website https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx

Phone:

1 (561) 233-2400

ERM Website:

http://discover.pbcgov.org/erm/

Bid deadline & opening:

Monday, May 10, 2020 at 2 pm, ERM office (Vista Center, 4th Floor) https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx http://discover.pbcgov.org/erm/