Palm Beach County

Inshore Annual Construction (Federalized)

Project Number: 2020ERM04

Pre-Bid Meeting

December 3, 2020 at 10:00 AM

Virtual Sign-In Sheet

BY SIGNING IN TO THIS MEETING, YOU AGREE TO ERM’S RECORDING OF THIS MEETING AND POSTING OF THE AUDIO

RECORDING AND THIS SIGN-IN SHEET ON THE COUNTY’S WEBSITE https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Name

Company

Phone #

Email

1. James Vance The Vance Construction Co. 561-701-0237 vanceconstructioncompany@gmail.com

2. Edward A. Williams Jr. Shoreline Foundation Inc. 954-985-0460 ewilliams@shorelinefoundation.com

3. Keli Stamm Precision Measurements Inc. 954-489-2701 kstamm@precisionmeasurements.com

4. Ryan Hawsey Precision Measurements Inc. 954-489-2701

5. Andrew Risi Sea and Shoreline LLC 305-586-7973 andy@seaandshoreline.com

6. Mark LaFon Phillips & Jordan 865-839-0308 mlafon@pandj.com

7. Cartrr Henne Sea and Shoreline LLC 863-412-8275 carter@seaandshoreline.com

8. Christopher Colli Sea and Shoreline LLC 813-810-2364 christopher@seaandshoreline.com

9. Sanders Howell GFA International Inc. 561-347-0070 showell@universalengineering.com

10. Erin McDevitt Florida Fish & Wildlife Conservation Commission erin.mcdevitt@myfwc.com

11. Michael Bryant Coston Marine 561-747-4382 costonmarine@gmail.com

12. Kenneth Guy Poseidon Dredge & Marine 561-296-4991 KennethG@pbmarineinc.com

PBC Environmental Resources Management

Vista Center 2300 N Jog Road, 4th Floor

West Palm Beach, FL 33411 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:vanceconstructioncompany@gmail.com mailto:ewilliams@shorelinefoundation.com mailto:kstamm@precisionmeasurements.com mailto:andy@seaandshoreline.com mailto:mlafon@pandj.com mailto:carter@seaandshoreline.com mailto:christopher@seaandshoreline.com mailto:showell@universalengineering.com mailto:erin.mcdevitt@myfwc.com mailto:costonmarine@gmail.com mailto:KennethG@pbmarineinc.com

MEETING MINUTES

Environmental Resource Management / FSS

Project Name and

No.:

Inshore Annual Construction (Federalized)

2020ERM04

Date of Meeting: 12/3/2020 Location: Virtual/ Webex meeting

Minutes Prepared By: GS Meeting No. 1

1. Purpose of Meeting

Pre-Bid Construction Meeting

2. Attendees

Name

Mike Evans ERM – Professional

Engineer 561-233-2453 MLevans@pbcgov.org

Jennifer Báez ERM –

Environmental

Program Supervisor

561-233-2424 JBaez1@pbcgov.org

Dmitriy Shvets ERM –

Contract/Grants

Supervisor

561-233-2490 DShvets@pbcgov.org

Gretel Sarmiento ERM – Contract

Manager

561-233-2422 Gsarmiento@pbcgov.org

Eric Anderson ERM – Senior

Environmental

Analyst

561-233-2514 EAnderson1@pbcgov.org

David Swigler ERM – Senior

Professional

Engineer

561-233-2456 DSwigler@pbcgov.org

Matt Mitchell ERM –

Environmental

Manager

561-681-3833 MMitchell@pbcgov.org

Juan Cueto ERM-

Contracts/Grants

Coordinator

561-233-2431 JCueto@pbcgov.org

Mike Stahl ERM – Deputy

Director

561-233-2433 MStahl@pbcgov.org

3. Meeting

Welcome & Introductions Overview on Contract/Bidding Documents – Gretel Sarmiento All relevant information discussed today pertaining to this project (dollar figures, deadlines and numbers) can be found in the solicitation currently posted via the County’s Vendor Self-Service (VSS) https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

For updates on the stages of the procurement process, visit ERM’s website www.pbcgov.com/erm/

Bid deadline and opening is Monday, December 14, 2020 at 2pm. This public meeting will be held at the

ERM office on the 4th floor of 2300 North Jog Road, Vista Center.

The contract documents, including plans and permits, are currently available free of charge through the VSS website referenced earlier. This is also the site where changes and responses to questions will be posted so check this website regularly.

Any bidding questions or requests for clarification are to be submitted in writing to ERM-

Bidding@pbcgov.org at least seven (7) days prior to the bid opening. That means the deadline for submitting inquiries is December 7, 2020.

The contract will be awarded to the two (2) lowest responsive responsible bidders whose bids are reasonable and comply with the existing specifications. Note: there will be no substitution of materials or changes to the specifications.

The contract has an initial term of 2 years from date of execution and is eligible for a 1-year extension.

Liquidated Damages are $450 per day for late Substantial Completion.

This project is federally funded through NOAA and Fish & Wildlife Service, which means Federal requirements apply. These can be found right after the Instruction to Bidders section as Attachment 1.

Federal rules prohibit geographical preferences when procuring construction services, thus the county’s EBO and Local Preference ordinances don’t apply. Davis Bacon is also not applicable.

The Bid Form portion of the solicitation contains all the forms necessary to submit a proposal. It’s critical that you use the forms provided (you can always add additional pages). Use the Checklist that serves as front cover to the Bid form section to check that all bid requirements and attachments are fully completed.

This will help you avoid common mistakes such as blank spaces and missing signatures.

The Bid Schedule currently features 5 base bid items and 13 items under the alternate bid option. We are currently discussing a possible change to the line items under that alternate bid; look out for a possible addendum in the next few days.

The total engineer’s estimate is $6,048,260 (Base Bid + Alternate Bid).

Bid bond is 5% of the Base Bid price and due when you submit your bid.

We are also asking that you submit a list of subcontractors you plan to engage with and indicate the line item each sub will be working on.

When completing the related work experience form, please provide valid contact information for your 3 references; not phone numbers that have been deactivated.

If you are awarded the contract, you will receive our notice of Intent to Award. This notice will contain instructions on what documents to submit next. They include: performance and payment public construction bonds (100% of the 1st work order price), a certificate of insurance and the executed contract. They are due no later than 2 weeks (14 calendar days) after we issue the Intent to Award notice. There will be no time extensions to submit these materials.

The County’s General Conditions are broad and representative of all construction contracts. Please review the Special Conditions section for project-specific conditions and details. In the event of a conflict between these conditions and the federal requirements, the federal requirements will prevail.

Appendix A contains useful forms to be used by the selected contractor(s) throughout the life of the contract.

Overview on Special Conditions – Eric Anderson Discussions and materials provided during this pre-bid meeting are meant to provide guidance and highlight important points; they do not replace or govern over the contract documents.

The contract involves two sites: Tarpon Cove and Monceaux Park, located East of South Flagler Drive between the Royal Park Blvd Bridge and Southern Blvd Bridge in West Palm Beach West of the Intracoastal Waterway (ICW). The County reserves the right after award to assign other project sites and other Work Order assignments anywhere within the coastal waters water of Palm Beach County through additional Work Orders assignments as needed on a task-by-task basis without change in unit prices. The Contractor is not obligated to accept other Work Order assignments.

http://www.pbcgov.com/erm/ mailto:ERM-Bidding@pbcgov.org

The County has entered into a “Lease Agreement” with the Florida Inland Navigation District (FIND) for limited use of the Staging Site MSA-617-C. The FIND Staging Site is located on the West side of Ellison Wilson Road, approximately 1 mile south of Donald Ross Road.

Work shall normally be accomplished during daylight hours on weekdays. Vibrations or dust tending to disturb the people or the property within the vicinity thereof shall not begin until the hour of 7:00 AM and shall cease at the hour of 7:00 PM Monday through Friday, and 8:00am to 8:00PM Saturday and Sunday, excluding legal holidays. At the FIND Staging Site MSA-617-C, all activities are limited to the hours of 8:00 AM. to 5:00 PM on weekdays, except for legal holidays, during which no activities shall occur on the Site without the County’s prior written consent. See Technical Specifications Section 1.16.C for additional conditions for the limited use of the FIND Staging Site MSA-617-C.

The purchase of sand for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order). The acquisition of donated material (sand, rock, filter fabric) from the marine community or partner agencies, for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order).

This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the Project sites of Tarpon Cove and Monceaux Park. This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the FIND Staging Site MSA-617-C.

Before starting construction, the Contractor shall submit to the County for review and approval those documents identified in the Technical Specifications and identified in a Work Order. Before undertaking each part of a Work Order, the Contractor shall carefully study and compare the Contract and check and verify pertinent figures shown thereon and all applicable field measurements.

Overview on Technical Specifications – Eric Anderson The objective of this Invitation for Bid and associated prospective construction Contract Documents is to identify and secure a contract necessary for the construction of inshore estuarine habitat restoration including creating seagrass, mangrove, oyster, or artificial reef in the estuarine waters of Palm Beach County.

The work entails providing and/or transporting and placement of materials within project areas designated by the COUNTY under specific Work Orders to be issued as needed by the COUNTY consistent with the unit costs cited in the Bid Schedule. Bidders shall furnish all labor, materials, equipment, and services necessary to complete the scope of work outlined in these specifications.

Anticipated Work Orders under the initial two-year Contract include all work to complete the Tarpon Cove Phase II Restoration and Monceaux Living Shoreline projects (see Attachment A - Schedule of Estimated Quantities and Attachment F - Contract Plans).

The timing of these Work Order approvals is contingent on site conditions, availability of materials of opportunity, grant funding and agency permitting. The County reserves the right after award to decrease or increase the Work Order quantity of unit cost line items as may be necessary to complete the Project.

Engineer’s Estimate for the Base Bid for the initial two-year term is $370,880.

Engineer’s Estimate for Alternate No.1 (Contractor Staging Area) is $5,677,380.

Engineer’s Estimate for Alternate No.2 (FIND MSA Staging Area) is $4,541,904.

The dollar amount for award of this Contract (Contract Price) shall be the Base Bid + Alternate No.1 or Base Bid + Alternate No.2 as selected by the County.

The CONTRACTOR shall prepare an Environmental Monitoring and Protection Plan addressing the minimization and/or prevention of environmental damage and pollution resulting from all operations under this contract and discussed at the Pre-Construction Meeting

The CONTRACTOR shall provide adequate turbidity containment and control to prevent any turbidity violations from occurring due to stormwater runoff during storage of materials at the staging area, during any in water placement of any material at the project construction sites, and during all project operations.

The CONTRACTOR shall install floating turbidity barriers with weighted skirts that extend to within one (1) foot of the bottom around all work areas that are in, or adjacent to, surface waters. These floating turbidity barriers shall be class III turbidity curtains. The turbidity barriers shall remain in place and be maintained until the authorized work has been completed and all suspended and erodible materials have been stabilize.

The CONTRACTOR shall provide all labor, equipment, and materials necessary to obtain, analyze and report background and compliance turbidity levels in accordance with the water quality monitoring requirements specified in the Contract Documents and Environmental Permits. The CONTRACTOR shall monitor turbidity levels during the placement and grading fill and rock during all in-water work. At minimum samples shall be taken every four hours until turbidity subsides or as necessary to document compliance with state and federal permits during for a pre-determined number of days for each Work Order.

Turbidity Monitoring Reports and Charts shall be submitted to the COUNTY daily during turbidity generating activities or when requested by the COUNTY as part of the Contractor's Daily Quality Control Report.

All Turbidity Control Monitoring and Reporting shall be the CONTRACTOR’S responsibility and the cost thereof shall be incidental to the cost of the payment line item of work performed.

The CONTRACTOR shall be solely responsible for assuring the quality of all work conducted by the CONTRACTOR or their subcontractors in association with the contract for this project. The CONTRACTOR shall specify all safety inspection procedures and designate personnel responsible for supervising accident prevention activities and insuring compliance with safety measures. The CONTRACTOR shall provide a Safety Plan in accordance with Article 53 of the General Conditions.

The CONTRACTOR shall propose the construction sequence and methodology and present this information as part of the Operations Plan. The Operations Plan will be discussed at the Pre-Construction Conference. COUNTY approval of the Operations Plan shall be a required prerequisite to the start of construction. The Operations Plan shall include:

o Work Progress Schedule: The Work Progress Schedule shall be developed according to Article 47 of the General Conditions and provided to the COUNTY in electronic format in the form of a bar chart showing the time allotted for each of the various tasks.

The payment line items of supplied materials to be paid in tons shall be paid by the weight, in tons, in surface dry natural state, by FDOT certified truck scales, or survey. The CONTRACTOR shall determine the weights as follows:

The CONTRACTOR shall weigh trucks on FDOT certified scales, before and after loading or before and after unloading. The CONTRACTOR may be asked to weigh trucks in the presence of the COUNTY, or furnish truck certifications. Certificates of weight, furnished by an FDOT Approved Aggregate Quarry, will be acceptable without further certification.

The CONTRACTOR shall provide to the COUNTY proof of scale certifications.

Measured by Licensed FL surveyor of pre and post volume comparison. If measuring shallow dredged material (sand) placed on a barge for transport and installation within the project area; the gross measured volume of sand shallow dredged (excavated) will be considered for payment at 1 cy = 1.35 ton sand.

o Survey: Measured by Licensed FL surveyor of pre and post volume comparison. If measuring shell material placed on a barge for transport and installation within the project area; the gross measured volume of shell will be considered for payment at 1 cy = 1.2 ton shell.

o In certain situations, as determined by the COUNTY, an integrated weighing system may be acceptable for verification of tonnage.

The CONTRACTOR shall submit a Mobilization/Demobilization Plan.

ALTERNATE NO. 1, BID (CONTRACTOR STAGING AREA): The CONTRACTOR is solely responsible for locating, coordinating, and securing an acceptable staging area for each Work Order.

ALTERNATE NO. 2, BID (FIND STAGING AREA): The County has secured the limited use of a Florida Inland Navigation District (FIND) Dredge Material Management Area (DMMA) for staging of materials for the project. Use of the FIND STAGING AREA at MSA-617-C by the CONTRACTOR shall be on a Work Order basis and shall require the CONTRACTOR to agree a series conditions.

Hours, the CONTRACTOR shall limit its activities on the Site to the hours of 8:00 a.m. to 5:00 p.m. on weekdays, except for legal holidays.

Additional Insured on Commercial Liability requirements, Waiver of Subrogation against FIND, and One Hundred Thousand and 00/100 Dollars ($100,000), Performance Bond approved by FIND.

A statement with sufficient documentation from the sand source of the Bidder’s capacity to provide sand (total volume & daily rate of production). Documentation from the sand source of material processing methods used to comply with Section 2.5.D of the Technical Specifications. Geotechnical analysis certified by a Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in Section 2.5.D of the Technical Specifications. The geotechnical analysis must have been performed within six (6) months of the bid Opening Date.

A statement with sufficient documentation from the source of the Bidder’s capacity to provide Armor Stone and Riprap categories used to construct the various reefs and revetments (total volume & daily rate of production). Documentation from the Armor Stone and Riprap source of material processing methods used to comply with Section 2.2 of the Technical Specifications.

Geotechnical analysis certified by a Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in Section 2.1.C of the Technical Specifications. The geotechnical analysis must have been performed within six (6) months of the bid Opening Date.

Failure to submit the above requested information may be cause for rejection of your Bid

Stone Physical Properties: The tests to which stone from each quarry shall be subjected shall include carbonates, unit weight, absorption, sulfate soundness and abrasion.

Sand may be furnished from any upland source designated by the CONTRACTOR, and accepted by the COUNTY. No in-water dredging sources outside the project area shall be considered for payment.

Sand may be furnished and installed from any appropriately permitted in-water dredging source outside the project area, at no additional cost to the COUNTY. Any in-water source designated by the CONTRACTOR, and accepted by the COUNTY.

The CONTRACTOR shall provide and conduct tests to assure the acceptability of the sand with a minimum of one set of tests of the physical properties as identified in Section 2.5.D below for each sand source or material stock piled. All testing shall be performed by the CONTRACTOR at no additional cost to the

COUNTY.

Satisfactory material shall be clean sand (classified as Fine Sand, Medium Sand, or Coarse Sand on the Wentworth scale). Material shall be free of rock in excess of 3.5” diameter, free of organic or other deleterious substances. The CONTRACTOR shall provide grain size analysis, demonstrating a maximum of 5% (by weight) of material passing through a U.S. Standard No. 200 sieve, less than 5% silt clays and less than 3% organics. Fill shall be free of roots, logs, trash, debris, organics and silt/clay, which might cause a violation of turbidity standards. Results shall be certified by a Florida licensed professional engineer or by a Florida licensed professional geologist.

The CONTRACTOR shall stage a barge and tug and provide the labor necessary to transport sand for habitat restoration projects. Unless otherwise specified in the Work Order, the CONTRACTOR shall be responsible for coordination and loading of the material from the staging area onto the barge. The CONTRACTOR shall ensure that the barge has proper containment to prevent sand from entering the water during transportation to the project site. The CONTRACTOR shall provide all necessary turbidity control and monitoring during placement at no additional cost to the COUNTY.

The CONTRACTOR shall be responsible for shallow dredging (excavating) material and placement of shallow dredged material to -4 ft NAVD as shown on the Work Order Plans. The CONTRACTOR shall provide all necessary turbidity control and monitoring during shallow dredging and placement of material within the project limits.

Warning sign, attachment hardware and steel pile installation a line item price per each installation (EA).

Installation to include the attachment of one sign provided by the CONTRACTOR. Installation to include steel pile driven a minimum of 10’ of embedment into firm bottom. Attachment hardware and retroreflective tape to be provided by the CONTRACTOR (see sheet 18 of plan set).

The CONTRACTOR shall provide a professional survey as necessary to establish and maintain quality control for all work performed at each job site under this section to assure compliance with permit and contract requirements. The CONTRACTOR shall maintain records of his quality control tests, inspections and corrective actions. Quality control measures shall cover all construction operations including, but not limited to, the placement of all materials to the grade lines shown and in accordance with this section.

The CONTRACTOR shall have cross-section surveys performed prior to and after placing the geotextile and Gabion stone and after each type of armor stone placement is completed. The cross sections shall be spaced 25 feet apart along the length of the structure. Elevations shall be surveyed at 5-foot intervals and at all breaks in elevation.

The mangrove and bird island cross sections shall be spaced 25 feet apart. Mangrove and bird elevations shall be surveyed at 5-foot intervals and at all breaks in elevation. Seagrass elevations shall be spaced 50 feet apart.

Payment Surveys Excavate and Grade Material Placed by Others shall be used to determine quantities associated with the CONTRACTOR shall be responsible for payment surveys at their expense. The volume to weight conversion for measurement and payment is 1cyd=1.35 Ton. Payment for this item shall be per ton. A Florida licensed surveyor to quantify by pre and post construction surveys.

Monthly progress payments shall be based on the units of materials placed to lines and grades in the Work Order and accepted by the COUNTY. Monthly progress payments shall be based on the units of materials verified through field inspection, truck tickets and payment surveys performed by the CONTRACTOR’S professional surveyor licensed in Florida.

The COUNTY shall not compensate the CONTRACTOR for partial construction. Supply line items are not eligible for progress payment unless materials have been placed to lines and grades in the Work Order and accepted by the COUNTY.

Progress payments shall be subject to retainage as described in the General Conditions.

Mobilization/Demobilization shall be paid per Work Order line item price per each (EA) Work Order Mobilization. Demobilization and site cleanup shall be incidental to and included in the line item price for Mobilization in the bid proposal.

Conclusion – Gretel Sarmiento The attendees list, minutes and PowerPoint presentation from today’s meeting will be uploaded to VSS.

A non-mandatory site visit will be held today at 2:00pm at South of Donald Ross Road, West side of Ellison

Wilson Road at the FIND MSA-617C site).

Remember to submit questions in writing to ERM-Bidding@pbcgov.org. Questions will be accepted until

December 7, 2020.

Non-Mandatory Virtual Pre-Bid Meeting Inshore Construction Annual Contract (Federalized)

Project No.: 2020ERM04

I. Welcome

A.Sign-In Please type name and contact information into the chat box.

B.Recording for minutes-compiling purposes

C.Introductions of ERM staff

D.Share useful websites (links) in the chat space

December 3, 2020 @ 10:00 AM

II. Contract Documents – Gretel Sarmiento

A. Bid deadline & opening: Monday, December 14, 2020 at 2 pm, ERM office (Vista Center, 4th Floor) B. Contract Documents

i. Free and can be downloaded from Vendor Self Service system (VSS):

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

C. Bidder Questions

i. In writing to erm-bidding@pbcgov.org at least 7 days prior to Bid Opening, which means no later than Dec. 7, 2020 (per Instructions to Bidders)

D. Addenda – Issued if required

i. Bidding Documents’ changes & clarifications

ii. Will be posted on VSS and additionally noticed via ERM website https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx

E. Award

i. Two lowest responsive, responsible bidders https://discover.pbcgov.org/erm/Pages/Construction-Contracts.aspx

F. Contract Time

i. This contract runs for an initial two-year term from date of execution and is eligible for a one-year extension.

G. Liquidated Damages: $450/day for late Substantial Completion

H. Federally funded through several agencies (NOAA and Fish & Wildlife Service)

i. Found right after Instructions to Bidders.

ii. Federal rules prohibit use of any type of local preference so the County’s Local Preference and EBO ordinances do not apply

iii. DBE goals and Davis Bacon wage rates also do not apply (does not pass through Federal Right-of-Way)

I. Bid Form (contains all necessary forms to submit proposal)

i. Checklist: Using the checklist prevents common mistakes such as incomplete forms, and missing signatures and attachments.

ii. Bid Schedule:

a. 5 Base Bid items and 13 alternate bid items (FIND vs. Contractor staging area).

b. If math errors found, unit costs will prevail

iii. Engineer’s Estimate is $6,048,260 (Base Bid + Alternate Bid).

iv. Bid Bond: 5% of Base Bid (due upon signing of the contract)

v. List of Subcontractors (specify the bid line item for each sub)

vi. Related Work Experience w/ 3 references & recommendation letters

J. No later than 2 weeks after notice of Intent to Award, submit:

i. Public Construction Bonds (Performance & Payment)

ii. Insurance certificate

K. General & Special Conditions (standard county conditions)

i. Covers a wide range of topics including construction schedule and payment procedures.

ii. Special Conditions are project specific and replace or add details to the general conditions which are broad. Make sure to read them.

iii. Federal Requirements govern in the event there is a conflict.

L. Appendix A

i. Contains forms to be used by contractor throughout the life of the contract

ii. Helps County ensure compliance

•Exotic Removal /Scrape Down

•Breakwaters & Oyster Reefs

•Filling / Intertidal Islands•Shoreline Planters

•Artificial Reefs

Palm Beach County’s Environmental

Enhancement & Restoration Resume

Since 1990:

• 60 projects resulting in over 330 acres of created / restored habitat.

• 80 acres of new artificial reef

• 55 vessels scuttled

• 132,500 tons of limestone

• 100,000 tons of concrete

• Many Partners

SC-2 Location of Work: Tarpon Cove Monceaux Park

Along Flagler Drive Between Southern and Royal Park Bridge, City of West Palm Beach

• The County reserves the right after award to assign other project sites and other Work Order assignments anywhere within the coastal waters water of Palm Beach County through additional Work Orders assignments as needed on a task-by-task basis without change in unit prices.

• The Contractor is not obligated to accept other Work Order assignments.

SC-3Location of Staging Area: FIND MSA 617-C

West side of Ellison Wilson Road, approximately 1 mile south of Donald Ross Road.

Between W Hemingway Drive and Rolling Green Road, North Palm Beach, 33408

• The County has entered into a “Lease Agreement” with the Florida Inland Navigation District (FIND) for limited use of the Staging Site MSA-617-C.

• The Site is approximately 13 miles north of the Project site, 3 draw bridges.

SC-4 Work Constraints

• Work shall normally be accomplished during daylight hours on weekdays.

• Vibrations or dust tending to disturb the people or the property within the vicinity thereof shall not begin until the hour of

• 7:00 AM and shall cease at the hour of 7:00 PM Monday through Friday,

• 8:00am to 8:00PM Saturday and Sunday, excluding legal holidays.

• At the FIND Staging Site MSA-617-C, all activities are limited to the hours of

• 8:00 AM. to 5:00 PM on weekdays, except for legal holidays, during which no activities shall occur on the Site.

D. County Supplied Materials

i. The purchase of sand for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order).

ii. The acquisition of donated material (sand, rock, filter fabric) from the marine community or partner agencies, for the contractor to barge load / transport / install (quantities shall be identified and agreed to in a Work Order).

SC-7 Before Starting

Construction

i. This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the Project sites of Tarpon Cove and

Monceaux Park.

ii. This Contract in no way limits the County’s rights to contract with other contractors concurrently to perform additional work at the FIND

Staging Site MSA-617-C.

SC-6 Concurrent Work

i. The Contractor shall submit to the County for review and approval those documents identified in the Technical

Specifications and identified in a Work Order. Before undertaking each part of a

Work Order, the Contractor shall carefully study and compare the Contract and check and verify pertinent figures shown thereon and all applicable field measurements.

Restore and enhance marine productivity by filling an existing dredge hole to create 40 Acres of estuarine habitat:

• Seagrass Habitat (34.8 acres)

• Intertidal islands (2.7 acres)

• Oyster / artificial reef (2.1 acres)

• Bird island (0.3 acres)

Tarpon Cove Restoration Tarpon Cove Restoration

i. The objective of this Invitation for Bid and associated prospective construction

Contract Documents is to identify and secure a contract necessary for the construction of inshore estuarine habitat restoration including creating seagrass, mangrove, oyster, or artificial reef in the estuarine waters of Palm Beach County.

ii. The work entails providing and/or transporting and placement of materials within project areas designated by the COUNTY under specific Work Orders to be issued as needed by the COUNTY consistent with the unit costs cited in the Bid

Schedule. Bidders shall furnish all labor, materials, equipment, and services necessary to complete the scope of work outlined in these specifications.

iii. Anticipated Work Orders under the initial two-year Contract include all work to complete the Tarpon Cove Phase II Restoration and Monceaux Living Shoreline projects (see Attachment A - Schedule of Estimated Quantities and Attachment F

- Contract Plans).

iv. The timing of these Work Order approvals is contingent on site conditions, availability of materials of opportunity, grant funding and agency permitting. The

County reserves the right after award to decrease or increase the Work Order quantity of unit cost line items as may be necessary to complete the Project.

A. 1.1 Scope of Work (TS 4)

Beneficial Re-use provides a Sand Source

Marina Expansion

~ 87,000 cy

Town of Palm Beach and Mar-a-Lago Resort

Maintenance Channel

Dredging ~ 60,000 cy * and Town Marina

Expansion ~90,500 cy

• Beneficial Re-use of Material, Lagoon compatible ~10% Silt / Clay

Upon Completion of the TOPB Marina material receipt of ~348,000cy 83% sand.

• To date acquired 254,000cy ~62% of the projects estimated sand sources

FIND Maintenance Dredged 4.5 miles of the IWW placed 84,650 cy

*Estimated

40% reduction in project cost for in water placement.

Photos Courtesy of Baird

Town of Palm Beach: Ongoing Work

FIND

85,000 cy Rybovich 87,000 cy Feb 2018 – Jan 2020 5,615 tons of Rock

PBIN

Feb 2018 – March 2020 60,000 cy

Town Marina May 2020 – June 2021 84,500 cy

Coordination at Tarpon Cove

A. 1.1 Scope of Work (TS 4) Continued

v. Engineer’s Estimate for the Base Bid for the initial two-year term is

$370,880.

vi. Engineer’s Estimate for Alternate No.1 (Contractor Staging Area) is

$5,677,380.

vii. Engineer’s Estimate for Alternate No.2 (FIND MSA Staging Area) is

$4,541,904.

viii. The dollar amount for award of this Contract (Contract Price) shall be the

Base Bid plus Alternate No.1 or Base Bid plus Alternate No.2 as selected by the County.

a. Instruction to Bidders 5.1.2. All blanks on the Bid Form and enclosures to the Bid Form shall be completed. The blanks in the

Bid Form’s Bid Schedule must be filled in for Bid Items with quantities, the Base Bid, and any Alternate Bid(s) indicated, or the

Bid will rejected as non-responsive.

b. Instruction to Bidders 6.3.4. The dollar amount for award of this

Contract shall be the Base Bid plus Alternate No. 1 or Base Bid plus

Alternate No. 2 as selected by the County. Palm Beach County reserves the option to award or rebid alternates in any sequence or at any time deemed to be in the best interest of the County.

c. Invitation For Bid: The County intends to make an award to two (2) contractors

Funding a Restoration Project:

Multiple Grants = Multiple Work Orders

Lake Worth Lagoon Initiative – State of Florida 2016 Legislative Appropriations

FWC / NOAA awarded PBC 2019 Hurricane Irma Recovery Funds

Palm Beach County Match

FWC / PBC was awarded 2019 USFWS National Coastal Wetland Grant

FWC 2019 State Wildlife Grant Oyster Reef Construction

Estimated Schedule

• TOPB – 90,500 cy scheduled through August 2021.

• Bid Process / select a contractor to complete the remaining project components. Nov / Dec.

• Award Annual Construction contract early 2021.

• Estimating 90,000 cy of Sand and 16,500 tons of rock.

• Will issue a series of Work Orders between March 2021 through Jan 2022 to complete the project.

• Estimated Completion January 2022 (six months post construction of TOPB Marina).

B. 1.7 Environmental Monitoring and Protection Plan

(TS 8 -11)

The CONTRACTOR shall prepare an Environmental Monitoring and Protection Plan addressing the minimization and/or prevention of environmental damage and pollution resulting from all operations under this contract.

i. Turbidity Control: The CONTRACTOR shall provide adequate turbidity containment and control to prevent any turbidity violations from occurring during any in water placement of any material at the project construction sites, and during all project operations.

ii. The CONTRACTOR shall install floating turbidity barriers with weighted skirts that extend to within one

(1) foot of the bottom around all work areas that are in, or adjacent to, surface waters. These floating turbidity barriers shall be class III turbidity curtains. The turbidity barriers shall remain in place and be maintained until the authorized work has been completed and all suspended and erodible materials have been stabilize.

iii. Turbidity Monitoring: The CONTRACTOR shall provide all labor, equipment, and materials necessary to obtain, analyze and report background and compliance turbidity levels in accordance with the water quality monitoring requirements specified in the Contract Documents and Environmental Permits. The

CONTRACTOR shall monitor turbidity levels during the placement and grading fill and rock during all in-water work. At minimum samples shall be taken every four hours

iv. Turbidity Reporting: Turbidity Monitoring Reports and Charts shall be submitted to the COUNTY daily during turbidity generating activities or when requested by the COUNTY as part of the Contractor's

Daily Quality Control Report.

v. All Turbidity Control Monitoring and Reporting shall be the CONTRACTOR’S responsibility and the cost thereof shall be incidental to the cost of the payment line item of work performed.

C. 1.8 Quality Assurance, 1.9 Safety Plan (TS 12 -15)

D. 1.10 Operation Plan (TS 15- 16)

C. 8 Quality Assurance and 1.9 Safety Plan (TS 12 – 15): The CONTRACTOR shall be solely responsible for assuring the quality of all work conducted by the

CONTRACTOR or their subcontractors in association with the contract for this project. The CONTRACTOR shall specify all safety inspection procedures and designate personnel responsible for supervising accident prevention activities and insuring compliance with safety measures. The CONTRACTOR shall provide a

Safety Plan in accordance with Article 53 of the General Conditions.

D. 1.10 Operation Plan (TS 15-16): The CONTRACTOR shall propose the construction sequence and methodology and present this information as part of the

Operations Plan. The Operations Plan will be discussed at the Pre-Construction

Conference. COUNTY approval of the Operations Plan shall be a required prerequisite to the start of construction. The Operations Plan shall include:

i. Work Progress Schedule: The Work Progress Schedule shall be developed according to Article 47 of the General Conditions and provided to the

COUNTY in electronic format in the form of a bar chart showing the time allotted for each of the various tasks.

E. 1.15 Quantity Measurement For Payment (TS 17)

E. 1.15 Quantity Measurement For Payment (TS 17): The payment line items of supplied materials to be paid in tons shall be paid by the weight, in tons, in surface dry natural state, by FDOT certified truck scales, or survey. The CONTRACTOR shall determine the weights as follows:

i. Truck Weights: The CONTRACTOR shall weigh trucks on FDOT certified scales, before and after loading or before and after unloading. The CONTRACTOR may be asked to weigh trucks in the presence of the COUNTY, or furnish truck certifications. Certificates of weight, furnished by an FDOT Approved

Aggregate Quarry, will be acceptable without further certification.

ii. Submittal: The CONTRACTOR shall provide to the COUNTY proof of scale certifications.

iii.Survey: Measured by Licensed FL surveyor of pre and post volume comparison. If measuring shallow dredged material (sand) placed on a barge for transport and installation within the project area; the gross measured volume of sand shallow dredged (excavated) will be considered for payment at 1 cy = 1.35 ton sand.

iv.Survey: Measured by Licensed FL surveyor of pre and post volume comparison. If measuring shell material placed on a barge for transport and installation within the project area; the gross measured volume of shell will be considered for payment at 1 cy = 1.2 ton shell.

v. In certain situations, as determined by the COUNTY, an integrated weighing system may be acceptable for verification of tonnage.

F. 1.16 Staging Area (TS 18-20)

1.16 Staging Area (TS 18 -20): the CONTRACTOR shall submit a

Mobilization/Demobilization Plan.

i. ALTERNATE NO. 1, BID (CONTRACTOR STAGING

AREA): The CONTRACTOR is solely responsible for locating, coordinating, and securing an acceptable staging area for each Work Order.

ii. ALTERNATE NO. 2, BID (FIND STAGING AREA): The

County has secured the limited use of a Florida Inland

Navigation District (FIND) Dredge Material Management

Area (DMMA) for staging of materials for the project. Use of the FIND STAGING AREA at MSA-617-C by the

CONTRACTOR shall be on a Work Order basis and shall require the CONTRACTOR to agree a series conditions.

a. Hours, the CONTRACTOR shall limit its activities on the Site to the hours of 8:00 a.m. to 5:00 p.m. on weekdays, except for legal holidays.

b. Additional Insured on Commercial Liability requirements, Waiver of Subrogation against FIND, and One Hundred Thousand and 00/100 Dollars

($100,000), Performance Bond approved by FIND.

G. Supply Stone, Sand, and Filter Fabric (TS 21-30)

i. Attachment 5 to Bid Form requirements (Bid Form 12 -13):

a. A statement with sufficient documentation from the sand source of the Bidder’s capacity to provide sand (total volume & daily rate of production).

b. Documentation from the sand source of material processing methods used to comply with

Section 2.5.D of the Technical Specifications.

c. Geotechnical analysis certified by a Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in

Section 2.5.D of the Technical Specifications. The geotechnical analysis must have been performed within six (6) months of the bid Opening Date.

d. A statement with sufficient documentation from the source of the Bidder’s capacity to provide

Armor Stone and Riprap categories used to construct the various reefs and revetments (total volume & daily rate of production).

e. Documentation from the Armor Stone and Riprap source of material processing methods used to comply with Section 2.2 of the Technical Specifications.

f. Geotechnical analysis certified by a Florida licensed professional engineer or by a Florida licensed professional geologist that the material meets the physical properties specified in

Section 2.1.C of the Technical Specifications. The geotechnical analysis must have been performed within six (6) months of the bid Opening Date.

g. Failure to submit the above requested information may be cause for rejection of your Bid

G. Supply Stone, Sand, and Filter Fabric (TS 21-31)

i. Product Data (TS 21 -22):

a. Armor Stone (2’ to 3’stone)

b. Gabion Stone (FDOT Code 34) (3” to 6” Dry Screened Limestone)

c. Ditchline Riprap (FDOT Code 33) (4” to 12” Limestone Riprap)

d. FDOT No. 2 Course Aggregate

e. Loose Shell

f. Sand

Stone Physical Properties: The tests to which stone from each quarry shall be subjected shall include carbonates, unit weight, absorption, sulfate soundness and abrasion.

Stone shall meet the following criteria:

STONE, RIPRAP AND COURSE AGGREGATE

Test Criteria

Bulk Specific Gravity

SSD

FM 1-T 085 minimum 2.24 lb/cf

Absorption FM 1-T 085 Less than 5%

Sulfate Soundness AASHTO T104 Less than 12% loss (after five cycles)

LA Abrasion FM 1-T096 Less than 45%

Carbonates FM 5-514 Gabion Stone >70%, Other > 50%

G. Supply Stone, Sand, and Filter Fabric (TS 21-31)

iv. 2.5 Supply Sand (TS 29 -30): Sand may be furnished from any upland source designated by the CONTRACTOR, and accepted by the COUNTY.

a. No in-water dredging sources outside the project area shall be considered for payment.

b. Sand may be furnished and installed from any appropriately permitted in-water dredging source outside the project area, at no additional cost to the COUNTY. Any in-water source designated by the CONTRACTOR, and accepted by the COUNTY.

c. The CONTRACTOR shall provide and conduct tests to assure the acceptability of the sand with a minimum of one set of tests of the physical properties as identified in Section 2.5.D below for each sand source or material stock piled. All testing shall be performed by the CONTRACTOR at no additional cost to the COUNTY.

d. Evaluation Testing of Sand: Satisfactory material shall be clean sand (classified as Fine Sand, Medium Sand, or

Coarse Sand on the Wentworth scale). Material shall be free of rock in excess of 3.5” diameter, free of organic or other deleterious substances. The CONTRACTOR shall provide grain size analysis, demonstrating a maximum of 5% (by weight) of material passing through a U.S. Standard No. 200 sieve, less than 5% silt clays and less than 3% organics. Fill shall be free of roots, logs, trash, debris, organics and silt/clay, which might cause a violation of turbidity standards. Results shall be certified by a Florida licensed professional engineer or by a Florida licensed professional geologist.

4.3 Geotextile (TS 31): TC Mirafi Filterweave 700 or equivalent

4.4 Construction Tolerances (TS 31)

4.5 Execution (TS 32-33)

4.5 Placement of Geotextile: Overlap of

adjacent piece by at least 30 inches.

4.5 Placement of Armor Stone (TS 32-33):

The finished work shall be a well distributed mass, free of pockets of either smaller or larger stone, having a minimum of voids and with the maximum of interlocking of stones.

It should be anticipated that re-handling of individual stones after initial placement will be required to achieve the above requirements.

NEATLINE TOLERANCES

Material Above Neatline

(inches/decimals feet)

Below Neatline

(inches/decimals feet)

Sand 6”/0.50’ 6”/0.50’

Gabion Stone 6”/0.50’ 6”/0.50’

Armor Stone 12”/1.0’ 12”/1.0

H. 5.1 Barge Load / Transport / Install Sand (TS 34)

I. 5.2 Shallow Dredge Material (TS 34)

5.1 Barge Load / Transport / Install Sand (TS 34): The CONTRACTOR shall stage a barge and tug and provide the labor necessary to transport sand for habitat restoration projects. Unless otherwise specified in the Work Order, the CONTRACTOR shall be responsible for coordination and loading of the material from the staging area onto the barge. The CONTRACTOR shall ensure that the barge has proper containment to prevent sand from entering the water during transportation to the project site. The CONTRACTOR shall provide all necessary turbidity control and monitoring during placement at no additional cost to the COUNTY.

5.2 Shallow Dredge Material (TS 34) The CONTRACTOR shall be responsible for shallow dredging (excavating) material and placement of shallow dredged material to -4 ft NAVD as shown on the Work Order Plans. The CONTRACTOR shall provide all necessary turbidity control and monitoring during shallow dredging and placement of material within the project limits.

i. Cost to load dredged material onto a barge, barge transport shallow dredged material within project limits and place shallow dredged material within project limits shall be included in and incidental to the line item for Shallow Dredge Material.

ii. Payment for this line item shall be per cubic yard (CY). Payment shall require a

Florida licensed surveyor to quantify volume in cubic yards by pre and post construction surveys.

J. 6. Warning Sign Installed (TS 35)

6. Warning Sign Installed (TS 35) Warning sign, attachment hardware and steel pile installation a line item price per each installation (EA). Installation to include the attachment of one sign provided by the CONTRACTOR.

Installation to include steel pile driven a minimum of 10’ of embedment into firm bottom. Attachment hardware and retroreflective tape to be provided by the CONTRACTOR

(see sheet 18 of plan set).

i. CONTRACTOR to provide shop drawing for

COUNTY review and approval of attachment hardware, sign, and steel pipe specifications prior to fabrication and/or installation.

K. 7. Surveys (TS 35-37)

7. Surveys (TS 35 -37) The CONTRACTOR shall provide a professional survey as necessary to establish and maintain quality control for all work performed at each job site under this section to assure compliance with permit and contract requirements.

The CONTRACTOR shall maintain records of his quality control tests, inspections and corrective actions. Quality control measures shall cover all construction operations including, but not limited to, the placement of all materials to the grade lines shown and in accordance with this section.

i. 7.1 Preconstruction / Layout of Work

ii. 7.2 Benchmark / Tidal Gauge

iii. 7.3 Survey Markers

iv. 7.4 Survey Checks

v. 7.5 Revetment / Oyster Reef Surveys: using a professional surveyor licensed in Florida, to verify footprint, lines, grades and thicknesses established. The CONTRACTOR shall have cross-section surveys performed prior to and after placing the geotextile and Gabion stone and after each type of armor stone placement is completed. The cross sections shall be spaced 25 feet apart along the length of the structure. Elevations shall be surveyed at 5-foot intervals and at all breaks in elevation.

vi. 7.6 Island / Seagrass Habitat Surveys: The mangrove and bird island cross sections shall be spaced 25 feet apart.

Mangrove and bird elevations shall be surveyed at 5-foot intervals and at all breaks in elevation. Seagrass elevations shall be spaced 50 feet apart.

vii. 7.7 Payment Surveys Excavate and Grade Material Placed by Others: Shall be used to determine quantities associated with the CONTRACTOR shall be responsible for payment surveys at their expense. The volume to weight conversion for measurement and payment is

1cyd=1.35 Ton. Payment for this item shall be per ton. A Florida licensed surveyor to quantify by pre and post construction surveys.

viii.7.8 Final As-Built Survey: Compile and submit all electronic, xyz, cad, and pdf files. Along with four (4) paper signed and sealed drawings.

L. 8. Payment TS (37)

PAYMENT. Monthly progress payments shall be based on the units of materials placed to lines and grades in the Work Order and accepted by the COUNTY. Monthly progress payments shall be based on the units of materials verified through field inspection, truck tickets and payment surveys performed by the

CONTRACTOR’S professional surveyor licensed in Florida.

i. The COUNTY shall not compensate the CONTRACTOR for partial construction. Supply line items are not eligible for progress payment unless materials have been placed to lines and grades in the Work

Order and accepted by the COUNTY.

ii. Progress payments shall be subject to retainage as described in the General Conditions.

iii.Mobilization/Demobilization shall be paid per Work Order line item price per each (EA) Work Order

Mobilization. Demobilization and site cleanup shall be incidental to and included in the line item price for

Mobilization in the bid proposal.

Attachment A: Schedule of Estimated Quantities

Other Attachments

N. Attachment B: List of Submittals for Technical Compliance

O. Attachment C: Contractor’s Daily Reports:

Due by 12:00pm noon the next day.

P. Attachment D: Turbidity Monitoring Report

Q. Attachment E: Environmental Permits

V. Construction Plans

I. 2pm Non-Mandatory Site Visit – Jennifer Baez /Eric Anderson (following the pre-bid meeting at South of Donald Ross Road, West side of Ellison Wilson Road at the FIND MSA-617C site)

Non-Mandatory Site Visit of Staging Site

VI. Questions

Email:

In writing to erm-bidding@pbcgov.org at least 7 days prior to Bid Opening, which means no later than Dec. 7, 2020 (per Instructions to Bidders)

Addenda – Issued if required:

i. Bidding Documents’ changes & clarifications

ii. Will be posted on VSS and additionally noticed via ERM website…