Pre-Bid_Meeting_Invitee_Listing.docx

This is a Pre-Bid Meeting Invitee List for the Volusia County Business Services Department Facilities Management division regarding the V.C. Administration Building Drainage Improvements project. The project encompasses comprehensive drainage system upgrades at the county administration building located at 123 W. Indiana Ave., DeLand, FL, with work scope including site preparation, grading, drainage system installation, roadway modifications, curb and sidewalk removal, HDPE pipe installation, inlet construction, corrugated pipe work, and landscape and irrigation improvements. A non-mandatory pre-bid meeting is scheduled for March 6, 2025, at 9:30 am in the TCK Training Room, with bid responses due by April 3, 2025, at 3:01 pm. The total contract duration is 180 days, with 150 days allocated for substantial completion and 30 days for final completion.

The estimated construction cost is approximately $450,000, with the county retaining 5% of each monthly payment until project finalization. Contractors must provide a 5% bid bond and maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Excess Liability policies. Successful bidders must also provide payment and performance bonds. Liquidated damages of $500 per day will be assessed for failure to meet completion deadlines. Required qualifications include a valid Florida contractor's license, proof of insurance, and demonstration of experience with similar infrastructure projects. The procurement offers potential local business preferences for contractors with a permanent location in specific counties, with possible bid price adjustments of 3-5%. Key contacts include Engineer Design Contact John Dillard (Zev Cohen) at Jdillard@zevcohen.com and County Project Manager Kamron Gardner and Matt Minnick.