Pre-Bid Meeting Agenda.pdf

Florida Army National Guard Construction & Facility Management Office

PRE-BID SITE VISIT MEETING AGENDA

Rev. 12/2018

Date January 18, 2024 (10:00AM)

Project Number and Name

223106 CBTJC Grey House Dock and 223017 CBJTC Brown House Docks (NOTE: THESE PROJECTS ARE

INDEPENDENT OF EACH OTHER AND WILL BE

PROCURED AND AWARDED SEPARATELY.)

Project Location Camp Blanding Joint Training Center, Starke, FL

Last Day for Questions January 25, 2024 (10:00 AM)

Date for Final Addendum January 31, 2024 (10:00 AM – Estimated)

Bid Opening Date February 8, 2024 2:00PM (St. Augustine)

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. Work Schedule. Monday through Friday 7:00 a.m. to 4:30 p.m.. All after-hours work (including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.

The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will / will not be allowed to work on AWS Mondays.

See General Terms and Conditions for additional information regarding work schedules on observed holidays.

6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

Rev. 12/2018

7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

9. REQUIRED BID PACKAGE DOCUMENTS (in this order).

Bid Proposal Form (include acknowledgement of Addenda) Must use form posted on MyFloridaMarketPlace Vendor Information Portal

Subcontractor List (indicate if “N/A”) Must use form posted on MyFloridaMarketPlace Vendor Information Portal

Bid Bond (if applicable) Letter of confirmation from bonding company (if applicable) Contractor agreement to perform at least 15% of project work Florida State contractor license (if applicable)

10. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked:

“SEALED BID – 223106 CBJTC Grey House Dock ATTN: CFMO Contract Management Branch”

And / Or

“SEALED BID – 223107 CBJTC Brown House Dock ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

be submitted on DMA forms not be submitted electronically not be received after the exact time specified for receipt not be received at any location other than specified in the ITB

NOTE: IF YOUR COMPANY IS BIDDING ON BOTH PROJECTS, YOUR BIDS MUST

BE SUBMITTED IN SEPARATE SEALED ENVELOPES.

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-823-0255 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

11. The Supplemental Conditions, General Terms and Conditions included with the ITB are incorporated into the forthcoming contract by reference.

12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent. It was noted that OCP insurance is required and will not be waived.

13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

14. DAMAGES. Damages will be assessed in accordance with the Non-Technical Specifications.

15. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

16. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

17. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and

Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

18. CAMP BLANDING JOINT TRAINING CENTER PROJECT SECURITY

REQUIREMENT (Post Contract Award and Execution). The Contractor is REQUIRED to submit to the Project Manager a list of all Contractor’s and Sub- Contractors’ employees that could possibly work on the project (Last Name, First Name, Driver’s License Number. (For employees that do not have a driver’s license, a US Passport, State ID card, Government issued Photo ID or Work Visa are acceptable. Note: Non US citizens can not use a foreign passport for work purposes. They must have a work visa or Permanent Resident Card.

All Contractor’s and Sub-Contractors’ employees will have a background check run to pre-authorize their entrance on to Camp Blanding. If they have not been pre-approved, they will not be allowed on base. After contract execution, a form will be provided to the Contractor and the approval process takes approximately 5 business days. The Department will not be responsible for any costs incurred by the Contractor or Subcontractors due to employee approval delays as a result of late, incorrect and/or incomplete forms submitted by the Contractor.

19. CFMO PROJECT MANAGER COMMENTS.

20. UNIT REPRESENTATIVE COMMENTS.

21. A & E COMMENTS.

22. CONTRACTOR QUESTIONS / CONCERNS.

23. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.