Pre-Bid Form 131074.pdf

This is a Pre-Bid Substitution Request Form from the Iowa Department of Transportation Purchasing Section for use in evaluating proposed alternative products or materials in response to a competitive solicitation for carbide blades for snow and ice removal. Bidders may submit requests to substitute products or materials that differ from those specified in the solicitation, provided the proposed alternatives are equal to or better in every significant respect and will perform adequately as required. All substitution requests must be submitted via email to the primary contact no later than the question cut-off date specified in the solicitation; late submissions will not be accepted. The form requires bidders to provide detailed information including the specification title, section reference, product description, manufacturer details, make and model number, and supporting documentation such as product specifications, drawings, photographs, and performance and testing data sufficient for evaluation. Bidders must certify that the proposed products meet or exceed the plans and specifications and will perform as intended.

The Iowa DOT retains sole discretion to approve, approve with conditions, disapprove, or reject substitution requests, with determinations valid only for the specific bid submitted. Pre-bid approvals do not establish precedent for other solicitations posted by the State of Iowa. Suppliers and installers are responsible for ensuring that approved products fully comply with all drawings and specifications upon installation; failure to meet these requirements obligates the supplier or installer to replace or modify the product at their expense to achieve compliance. The form was issued with an execution date of July 28, 2026, and is designated Form 131074 (07-26). Completed forms must include the company address, phone number, and signature of the submitting party and are directed to the Iowa Department of Transportation Purchasing Section at 800 Lincoln Way, Ames, IA 50010.