Pre-Bid Conference Slides JPMC Food and Grocery Items RFP B-50015 060926.pdf

State of Illinois

Welcome to the Pre-Submission Conference for

JPMC Food and Grocery Items RFP

26-416CMS-BOSS4-B-50015

While we wait for others to join the Webex, please use the chat box feature to send a message to the HOST only:

Enter your name, company and contact information.

Please remain muted during the conference unless you are speaking.

This conference will be recorded to ensure that all questions received are transcribed accurately and afforded a response in the Question-and-Answer Amendment document.

JPMC Food and Grocery Items RFP Highlights

If you need assistance in uploading documents and/or submitting your Quote in BidBuy, contact our Help Desk.

On the BidBuy homepage, scroll down below the picture to finds the information:

For Vendor assistance contact the BidBuy Vendor Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897. Hours of Operation: Monday through Friday from 8:00am to 4:00pm CT.

JPMC Food and Grocery Items RFP B-50015 Review Section A Scope of Work Section B Current Conditions Section C Proposal Requirements Section D Evaluation Procedures Section E Administrative Requirements Section F Proposal Forms Section G Attachments and Exhibits

Section A Scope of Work

Part B Current Conditions

Part C Proposal Requirements

Section E Administrative Requirements

Sections A to E, DO NOT need to be returned with your proposal.

Part F Proposal Forms

Part F Proposal Forms Continued—F.1. Contract Requirements

By submitting an offer to this solicitation. The offeror agrees that they will meet the contract requirements in Section F.1.

Part F Proposal Forms Continued—F.3. Proposed Technical Solution – Desirable Elements

Part F Proposal Forms Continued—F.4. Commitment To Diversity (C2D)—There will be an amendment to post the Commitment to Diversity: Vendor Answer Form V.26.2.

Part F Proposal Forms Continued—F.4. Commitment To Diversity (C2D)—There will be an amendment to post the Commitment to Diversity: Vendor Answer Form V.26.2.

JPMC Food and Grocery Items RFP HighlightsPart F Proposal Forms Continued—F.5. Pricing

Section G Attachments And Exhibits

JPMC Food and Grocery Items RFP HighlightsBidBuy Required Quote Attachments

The Offeror shall submit the listed documents in BidBuy under the Attachments tab in the appropriate “Required Attachments” spaces.

• Vendor Disclosure or

IPG Active Registered Vendor Disclosure

• Technical response

• Offer to the State of

Illinois

• Commitment to

Diversity

• BEP Utilization Plan

IPG Active Registered Vendor Disclosure (formerly FORMS B)

Required to be submitted as part of your proposal if you have an active registration in the Illinois Procurement Gateway (IPG).

Vendor Disclosure (formerly FORMS A)

Required to be submitted as part of your proposal if you are NOT registered in the Illinois Procurement Gateway (IPG).

Vendor Disclosure (formerly FORMS A)—cont’d.

Required for parent companies if NOT registered in the Illinois Procurement Gateway (IPG).

State Board of Elections Registration:

Generally, if a vendor, bidder, or offeror is an entity doing business for profit (i.e. sole proprietorship, partnership, corporation, limited liability company or partnership, or otherwise) and has contracts with State agencies that total more than $50,000 or whose aggregate pending bids or proposals and current State contracts that total more than $50,000, the vendor, bidder, or offeror is prohibited from making political contributions and must register with the State Board of Elections. 30 ILCS 500/20-160. For more information, see State Board of Elections in Vendor Disclosure, Part 5.

This request for proposal will have a contract value above $50,000.00, Offeror must register with the State Board of Elections.

Tax Identification Number (TIN)

Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan

9% BEP Participation Goal

Required to be submitted as part of your proposal.

Business Enterprise Program (BEP) Utilization Plan Part I Terms and Conditions Part II Prime Vendor Commitment

Part III BEP Subcontractor Participation Agreement

Part IV Waiver Requests and Reviews

Identify how the participation goal is intended to be met by marking one of the four boxes.

The bidder or offeror is a BEP-certified firm and will fully meet the goal through Self-Performance.

Check the first box and submit Part 2 Prime Vendor Commitment and Signature with the proposal.

The bidder or offeror is a BEP-certified firm that has identified at least one or more BEP-certified Subcontractors split the entire participation goal with.

Check the second box and submit Part II Prime Vendor Commitment and Signature AND Part III BEP Subcontractor Participation Agreement for each BEP-certified subcontractor with the proposal.

A Participation Agreement must be done with each BEP-certified Subcontractor being used to meet the goal.

The bidder or offeror is not a BEP-certified firm. It has identified at least one or more BEP-certified Subcontractors to meet the assigned BEP goal fully.

Check the third box and submit Part II Prime Vendor Commitment and Signature AND Part III BEP Subcontractor Participation Agreement for each BEP-certified subcontractor with the proposal.

A Participation Agreement must be done with each BEP-certified Subcontractor being used to meet the goal.

•The bidder or offeror cannot fully meet the BEP goal itself or through BEP-certified firms, but has submitted a BEP Waiver Request and Review Form.

Check the fourth box, review Part IV Waiver Requests and Reviews, AND complete a BEP Waiver Request and Review Form, AND submit Part II Prime Vendor Commitment and Signature AND if requesting a reduction, submit a Part III BEP Subcontractor Participation Agreement for each BEP-certified subcontractor with the proposal.

A Participation Agreement must be done with each BEP-certified Subcontractor being used to meet the goal.

BEP-certified is NOT the same as being registered on the Illinois Procurement Gateway (IPG).

Vendor Resources https://cei.illinois.gov/vendor-resources.html

Watch the CPO Instructions to Vendors for submitting an offer in the eProcurement system BidBuy at:

https://www.youtube.com/watch?v=4NujlhKbazE

Vendor Resources https://www.youtube.com/watch?v=4NujlhKbazE https://cpo-general.illinois.gov/vendor-resources.html

Questions?

Submit all questions to Anthony.Hamilton@Illinois.gov by June 16, Close of Business CDT.

mailto:Anthony.Hamilton@Illinois.gov

REQUIRED DOCUMENTS REMINDER

Required documents of the proposal:

• Offer to State (Including Subcontractor Disclosure and Where Services are to be Performed, found in BidBuy Attachments).

• Technical Proposal Response (F.3. Proposed Technical Solution—Desirable Elements.

• Commitment-to-Diversity-Vendor-Answer-Form: B-50015 C2D-Vendor-Answer-Sheet v24.4.

• Pricing with additional details; actual pricing must be entered in BidBuy.

• Vendor Disclosure.

• IPG Active Registered Vendor Disclosure = for any Offeror or subcontractors who ARE actively registered in the Illinois Procurement Gateway (IPG).

• Vendor Disclosure = for any Offeror or subcontractors who ARE NOT registered in the IPG.

• BEP Utilization Plan (9% BEP Goal)

• DO NOT modify any of the required documents (e.g., using letterhead, changing headers/footers, or adding banner/logos, etc.).

• Documents signed by persons other than President, CEO, Owner, or Executive Director should submit a Signature Authority Letter with the Offer.

REQUIRED DOCUMENTS REMINDER

Required documents of the proposal visual: Documents signed by persons other than President, CEO, Owner, or Executive Director should submit a Signature Authority Letter with the Offer.

DO NOT modify any of the required documents (e.g., using letterhead, changing headers/footers, or adding banner/logos, etc.).

BEP Utilization Plan for the 9% participation goal.

CALENDAR AND FINAL REMINDER

June 9, 2026: Pre-Bid Conference held at 2pm.

June 16, 2026: Additional questions are due in writing to the Information Contact after the pre-submission conference. Email to Anthony.Hamilton@Illinois.gov

June 23, 2026: Amendment posting Questions and Answers.

July 8, 2026 @ 2:00 p.m. CDT RFP closes – proposals due.

Watch the CPO Instructions to Vendors for submitting an offer in the eProcurement system BidBuy at:

https://www.youtube.com/watch?v=4NujlhKbazE

If you need assistance in uploading documents and/or submitting your Quote in BidBuy, contact our Help Desk.

On the BidBuy homepage, scroll down below the picture is the information:

il.bidbuy@illinois.gov or by phone at 866-455-2897

JPMC Food and Grocery Items RFP Highlights

***CHECK THE BOX IN BIDBUY THAT SAYS, “DOES THIS ATTACHMENT CONTAIN ANY PRICING,

COST OR DISCOUNT INFORMATION?” FAILURE TO MARK THIS BOX WHEN ATTACHING A

PRICING DOCUMENT IN BIDBUY MAY RESULT IN DISQUALIFICATION. ***

https://www.youtube.com/watch?v=4NujlhKbazE mailto:il.bidbuy@illinois.gov