Pre-Bid Conference - 2-26-2026 PPT.pdf

PRE-BID CONFERENCE

for

RFP# 17F-26

CNG BUS OVERHAUL

MACHINING SERVICES FOR CUMMINS ENGINES

Thursday, February 26th , 2026 , 11:00 a.m – 12:00p.m.

Introductions

Procurement & Logistics

• Terunii Senevirratne, Strategic Sourcing Manager

Stakeholders – MBTA Vehicle Maintenance Department

• Michael Romani: Senior Technical Project Manager & Acting

Deputy Director Rail Vehicle Maintenance

• Michael Burrows: Deputy Director/Everett Maintenance and

Repair

• William Hallsen: Supervisor Bus Maintenance / Everett

Maintenance Repair

• Steven Soszynski: Supervisor Bus Maintenance / Everett

Maintenance Repair

Pre-Bid Logistics

• First and most important…

• Thank you for being here and for your interest in partnering with the MBTA

• This RFP will be managed via COMMBUYS. Instructions for log-in and use of COMMBUYS are described in Instructions for Vendors Responding to Bids.

• For COMMBUYS assistance, please contact the OSD Help Desk at 888-MA-State (627-8283) or osdhelpdesk@mass.gov.

• This presentation, in part or in whole, is not meant to take precedence over the RFP documents in RFP 17F-26 as posted on COMMBUYS. Please refer to COMMBUYS for the most accurate information.

• All communication regarding this bid must be submitted to the MBTA Procurement & Logistics point of contact via COMMBUYS.

3/3/2026 3 https://search.mass.gov/?q=Instruction+for+Vendors+Responding+to+Bids&org=operational-services-division https://search.mass.gov/?q=Instruction+for+Vendors+Responding+to+Bids&org=operational-services-division mailto:osdhelpdesk@mass.gov

Agenda

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Session Expectations

Overview of the Contract

Request for Proposal (RFP) Structure

Documents to be included in Your Response

Important Dates

Overview of the Diversity & Inclusion Requirements

Training & Additional Resources

General Q&A

Session Expectations

Today’s session is not a substitute for reading the Request for Proposal (RFP) document. The RFP includes important contract and response details that will not be covered during today’s meeting.

Although we will take general questions about the authority’s bidding process, at the end of today’s session, questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline.

The COMMBUYS Q&A feature and important deadlines will be covered later in the presentation.

https://www.commbuys.com/bso/view/login/login.xhtml

RFP 17F-26 |CNG BUS OVERHAUL | MACHINING SERVICES FOR CUMMINS ENGINES

The RFP 17F -26 will provide services to the Authority

Contract or Service Effective Date (estimated): 5/15/2026

Term: Four (4) Years or until all services are completed

Number of Awards: 1

6Overview of the Contract

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Services

Provide engine machining services for cylinder block, cylinder head, camshaft, crankshaft and connecting rods for the Cummins ISLG engines.

Engines are disassembled in-house, palletized and sent out for cleaning, inspection, machining, etc.

All components inspected and restored or machined to acceptable manufacturers specifications.

Engine components are packaged and returned to Everett Main Repair for reassembly.

7Scope of Work - Overview

Services

• Phase I Work

Bus powertrains are renewed. Rebuilt engine and transmission. All engine compartment systems are addressed including air lines, fuel delivery systems, auxiliary heater, cooling system, electrical, etc.

8Scope of Work Overview

Stakeholder Statement

• Cummins ISLG with Allison B400 Gen V

• Ready to be installed into a program bus.

RFP Structure

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Introduction Scope of Work

Bidders Instructions

& Procurement Process

Submission of Response

Selection Process & Evaluation

Contract Terms

& Conditions Attachments Response Forms

Description Introduction of RFP

Describes the Scope of Work

Provides overview of procurement process of RFP and instructions

Directs the vendors how and what documentation to submit with a proposal

Responsiveness Review and Evaluation

Contains the contractual terms by which Bidder is expected to abide

Supporting Documentation

Required Forms to be included with submission

Key Information

Duration of Contract

(4-Year Term) Background

Scope of Work Deliverables

Bid Conference RFP Calendar

Rules of Contact Insurance

Submit on Commbuys

Technical Proposal Price Proposal

Pass/Fail Criteria Technical Response Criteria

Evaluation Approach

Standard Terms and Conditions

Forms and Attachments

Form B: Technical Proposal Price Proposal

RFP Bid Submission

Technical Response including:

•Bid Cover Letter •Power of Attorney (as described in Section 4.2 of the RFP) •Form A: Pre-Award Bidder Evaluation Data Form •Form B: Technical Response •Form H: Build America/Buy America Form •Form I: Lobbying Certificate

Price Response as a separate document, including:

Form C: Price Response

11RFP 17F-26 CNG BUS OVERHAUL | MACHINING SERVICES FOR CUMMINS ENGINES

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Submission of Response

The specific requirements for submissions of the Technical Response are included in Form B.

The specific requirements for submission of the Price Response are included in Form D.

Bidder Evaluation Criteria

Technical Pass/Fail Price

12Bidder must complete all required forms and submit all other required forms listed in the RFP

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The MBTA will evaluate each Response based on a combination of Pass/Fail Criteria, Technical Evaluation Criteria and Price Responses to determine the Best Value for the Authority.

All Responses will be reviewed for:

The responsiveness of the Bidder to the requirements set forth in the RFP.

Conformance to the RFP instructions regarding organization and format.

Deficiencies and minor informalities, apparent clerical mistakes which are unrelated to the substantive content of the Response for clarification.

Basis of Award

• Bidders are advised that the MBTA is not bound to accept the lowest priced Response or the Response with the highest Technical Response Score.

• The selection will be made on a best-value basis, evaluating price along with other factors.

• Each criterion will be evaluated considering all the information included in the Bidder Response related to the criterion, as well as other information gathered from references, presentation, and on-site visits if requested.

13Best – Value Proposal

Performance Measures or Key Performance Indicators

• Vendors will be required to comply with Performance Measurements or Key Performance Indicators as outlined in the RFP.

• Turnaround Time

• Machining Accuracy

• Conformance to manufacturer specification

• On-Time-Delivery

• Quality Control compliance

• Documentation

14Vendors’ performance after contract award will be measured as follows:

What Makes a Compliant Proposal Response?

• Be sure to read the RFP.

• Pay attention to the mandatory requirements.

• Note maximum page limits (see Form B).

• Ensure all required documents are submitted.

• Complete the bidders’ response forms in their entirety.

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Important Dates

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RFP CALENDAR

Procurement Activity Date Time

RFP issued 2/18/2026

Deadline for submission of Bidder questions via COMMBUYS Q&A 3/6/2026 2:00 p.m.

Official Answers for Bid Q&A published by MBTA on COMMBUYS 3/13/2026 2:00 p.m.

Response Due Date 4/1/2026 2:00 p.m.

Contract Execution (estimated) 5/15/2026 N/A

Service Start Date (estimated) 5/22/2026 N/A

Training Resources

COMMBUYS Q&A

Please watch this short video that demonstrates how to use the tool to ask questions about the bid.

18COMMBUYS Q&A is a tool to manage dialogue between buyers and bidders.

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Link to the video https://www.screencast.com/t/MBlZQta8OYzO

COMMBUYS Training

Pre-recorded Webcast

How to Locate and Respond to Bid Solicitations in COMMBUYS

Link to the recording.

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Job Aids How to Create a Quote in COMMBUYS

Using the Q&A Tab within a COMMBUYS Bid How to Withdraw, Reopen, and Resubmit a Quote

Basic COMMBUYS Navigation and Searching for the Seller Role

Link to the Vendor Training Schedule;

https://www.screencast.com/t/GMJLKkilF12 https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://www.mass.gov/files/documents/2016/10/wf/using-q-and-a-tab-within-a-commbuys-bid_0.pdf https://www.mass.gov/files/documents/2016/10/ok/withdraw-reopen-resubmit-quote-in-commbuys.pdf https://www.mass.gov/files/documents/2016/11/uk/basic-commbuys-navigation-and-searching-for-the-seller-role.pdf https://www.mass.gov/doc/vendor-training-schedule/download

Important steps to follow for bid submission

Acknowledge the Bid

Bidders are encouraged to Acknowledge the bid to be notified of any updates/amendments to the bid, including changes to the bid opening date/due date.

To receive these updates:

• Login to COMMBUYS

• Navigate to the bid using the Advanced Search

• Select "Yes" on the Acknowledge Receipt and View Solicitation window.

You must be registered in COMMBUYS to take this action.

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Questions?

OSD Help Desk Monday – Friday, 8:00 a.m. – 5:00 p.m.

888-MA-State (627-8283) OSDHelpDesk@mass.gov

Plan to Submit Your Response

• All responses must be submitted in COMMBUYS by the Bid Opening Date and Time; late responses may not be accepted.

• It is imperative that bidders allow sufficient time to submit their quote, and bidders are advised – at a minimum – to begin well in advance of the Bid Opening Date and at a time when OSD Help Desk staff are available for questions.

mailto:OSDHelpDesk@mass.gov

Closing

• This presentation, in part or in whole, is not meant to take precedence over the RFP documents in RFP 17F-26 as posted on COMMBUYS. Please refer to COMMBUYS for the most accurate information.

• RFP Schedule and any dates mentioned are subject to change at the discretion of the MBTA. Please refer to COMMBUYS for the most accurate information.

• Questions should be posted on COMMBUYS (Deadline – 3/6/2026 | 2:00 pm)

• All communication during the non-mandatory Bidders’ Conference of 2/26/2026 represents no favor to attendees. All Bidders’ responses will be treated equally, regardless of attendance.

• This Presentation will be posted on COMMBUYS in the File Attachments section.

• Thank you for your interest in partnering with the MBTA

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Questions?

Thank you for attending!