RFQ - PR518158.pdf
PDF 132 KB Posted
- Attached to
- Vacuum Linear Motion Feedthrough Assembly
- Solicitation number
- PR518158
- Issued by
-
Department of Energy
About this file
This is a Request for Proposal (RFP) issued by Oak Ridge National Laboratory (ORNL) for a Vacuum Linear Motion Feedthrough Assembly. ORNL seeks firm fixed price proposals for a Linear Shift Mechanism (HLSM38 Series) or domestic equivalent, specifically a customized linear shift mechanism mounted on CF40 flanges with a 25mm stroke and 38mm clear bore, featuring a demountable bellows assembly with metric clearance and tapped bolt holes. The solicitation number is 518158, with proposals due by November 20, 2026 at 5:00 PM EST and an offer validity period of 120 days. The NAICS code is 333998 (All Other Miscellaneous General Purpose Machinery Manufacturing), and no small business set-aside applies.
Offerors must submit a firm fixed price quote with proposed delivery schedule, complete and sign the Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026), and identify any exceptions to terms and conditions with explanations for non-compliance. The RFP includes four attachments: ORNL Terms and Conditions for Purchase Order Commercial Items (BSD-CS-2154, dated 09/30/2026), Prime Flowdown Clauses (BSD-CS-2258, dated 09/30/2026), Bill of Materials (RFP518158), and Representations and Certifications. FAR 52.211-6 Brand Name or Equal applies. Questions must be submitted by November 18, 2026 at 5:00 PM EST, and all proposals should be emailed to the Procurement Officer, Brittanie Mack-Brewster (mackbrewstbc@ornl.gov). Award will be made based on the lowest priced, technically acceptable proposal.
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Text version
Request for Proposal: PR518158
Hello, Poten*al Offeror, Oak Ridge Na*onal Laboratory (ORNL) is invi*ng you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 518158 Offers Due By: 11/20/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 333998 — All Other Miscellaneous General Purpose Machinery
Manufacturing Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Vacuum Linear Motion Feedthrough Assembly Anticipated Subcontract Period of Performance: To Be Determined ORNL Procurement Representative: Brittanie Mack-Brewster (mackbrewstbc@ornl.gov)
Summary of Work/Descrip<on of Items:
ORNL is reques*ng a quote for the same or domes*c equivalent of a Linear ShiK Mechanism (HLSM38 Series) (EUDF- SUPP CUSTOMIZED LINEAR SHIFT MECHANISM MOUNTED ON CF40 (2 3/4” OD CF) FLANGES. FIXED FLANGE WITH METRIC CLEARANCE BOLT-HOLES AND TRAVELLING FLANGE WITH METRIC TAPPED BOLT HOLES. 25MM STROKE. 38MM
CLEAR BORE. DEMOUNTABLE BELLOWS ASSEMBLY. ACTUATED VI.).
Please provide the following documents in response to this proposal:
§ Quote: A firm fixed price quote with your proposed delivery schedule.
§ Representa<ons & Cer<fica<ons: Provide a completed and signed copy of the following adached documents:
- Abbreviated Representa*ons and Cer*fica*ons (BSD-CS-2260, dated 03/09/2026)
§ Excep<ons: Any excep*ons taken to the terms and condi*ons listed below. You are requested to explain the reason(s) for the non-compliance and iden*fy any alternate solu*ons to achieve compliance. Any excep*ons that are taken to the provisions of this solicita*on will be considered in evalua*ng the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal sec*on en*tled “Excep*ons/Non-Compliance” or a statement indica*ng “no excep*ons are taken” implies complete and unequivocal acceptance of all requirements, terms, and condi*ons.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold – BSD-CS-2154 (09/30/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated (09/30/2026)
Attachment C Bill of Materials RFP518158 - Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Important Dates:
§ Ques<ons: Ques*ons are due on 11/18/2026 by 5:00 PM EST. All ques*ons shall be provided in wri*ng via email to the Procurement Officer listed below.
§ Proposal Due Date: All proposals shall be submided via email to the Procurement Officer listed below by 5:00 PM EST on 11/20/2026.
Thank you, Bridanie Mack-Brewster Procurement Officer Strategic Support, Contracts Division Business Services Directorate
Oak Ridge Na<onal Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: mackbrewstbc@ornl.gov
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