PR511737 SAM.Gov RFQ Cover Sheet.pdf

Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

(Change as needed)

Solicitation Number:

Offers Due By:

Offer Validity Period: 30 Days NAICS Code:

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: NO Description of Supplies/Services Sought:

Anticipated Subcontract Period of Performance: TBD

ORNL Procurement Representative: Haden Wesley, WesleyHM@ORNL.gov

Summary of Work/Description of Items:

See Attached Bill of Materials - QIAcuity ONE 2 Plex System FUL-1 Includes instrument, installation, training and 1 year of Full Service

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 09/30/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09/30/2026)

Attachment C Bill of Materials and instructions PR511737 - Bill of Materials and instructions

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)

PR511737

11/13/26

334516 - Analytical Laboratory Instrument Manufacturing

Size standard 1,000

QIAcuity ONE 2 Plex System FUL-1 Includes instrument, installation, training and 1 year of Full Service. Full service includes 48 hour turnaround on service, all parts/labor/travel and 1 PM per calendar year purchased.

mailto:spradleyjv@ornl.gov

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Authorized Reseller Requirement

The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.

Quality Assurance Clauses/requirements:

Calibration Certification

The Seller shall submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use. The certification shall contain, as a minimum, the identification of (1) the instrument/system, (2) the calibration procedure used, and (3) the standards and/or equipment utilized for the calibration (traceability to the SI, ILAC MRA accreditation process, dates of test, and identity of items tested will satisfy this last requirement). Detailed support data shall remain on file by the Seller as required by the contract. Certification shall be signed by an authorized Seller representative.

Final Acceptance

Final acceptance of the system shall be based on testing of the product to the technical requirements of the specification after completion of installation at the Company’s site.

ES&H Safety requirements prior to on-site work (not required for initial bid submission)

Electrical - Accessible/Exposed Electrical Hazards (July 22, 2019): Seller must submit completed AHA form https://contracts.ornl.gov/activity-hazard-analysis-aha/ The Seller shall perform service and maintenance activities employing work practices required for electrical safety by the Occupational Safety and Health Administration (OSHA) in 29 CFR 1910 Subpart S, 29 CFR 1926 Subpart K, and NFPA 70E, Standard for Electrical Safety in the Workplace 2015 Edition. Maintenance, testing, startup, and repair activities involving the potential for contact with exposed energized electrical circuits or parts shall be performed with the equipment de-energized unless this is infeasible because of diagnostic or operational limitations. To control potential electrical hazards, system components shall be disconnected from their electric energy source(s), with the disconnecting means (power cord and plug, safety switch, etc.) under the control of the service Seller. All stored electrical energy which might endanger personnel through contact (high amperage batteries, capacitors and high capacitance elements, high energy electromagnets, etc.)

shall be discharged or safely isolated from the circuit. Prior to working on or near any energized parts, Seller shall, via the Technical Project Officer (TPO), obtain approval from the Company’s applicable Level II Manager prior to performing the proposed activities. The TPO has responsibility for providing the Subcontractor with approval prior to working on or near any energized part. The TPO responsibility includes ensuring a pre- job dialogue on job hazards and controls between the service subcontractor and TPO and/or Company electrical SME.

Electrical - Post Receipt Field Evaluation (July 22, 2019): For electrical equipment, assemblies or items that are not NRTL listed or field evaluated by an OSHA Recognized NRTL (https://www.osha.gov/dts/otpca/nrtl/), the Seller shall provide documentation to assist the Company with safety inspections and evaluations of the equipment, assembly or item.

Documentation shall be submitted with the equipment and shall include the following:

1. Schematics and/or elementary diagrams.

2. Wiring diagrams, if applicable.

3. Detailed results of factory tests. Certificates of compliance or conformity alone are not acceptable.

4. Operating instructions.

The Company will use the submitted information to conduct a post-receipt safety evaluation of the equipment, assembly or item against appropriate code(s) and standard(s). The Company may reject the equipment, assembly or item if the Company concludes that it does not satisfy requirements of the applicable code(s) or standard(s).

Haden Wesley Procurement Officer Commercial, Contracts Division Business Services Directorate Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: WesleyHM@ORNL.gov