PR2425842 RFQ SPECIFICATIONS.pdf

SPECIFICATIONS

RFQ PR2425842

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1. Automatic Water Softener System

1.1 System consists of four softener tanks and four brine tanks.

Licenses and Certifications:

1.2 Is Familiar with and shall comply with all applicable federal, state and local laws, ordinances, codes, rules and regulations that may in any way affect the delivery of services.

1.3 Contractor possesses all required State and Local licenses and certifications required to perform this work in the city of Connell.

Softener Tanks:

1.4 Clack NE-WS3-1200-C5060 or approved equal

1.5 Shall be designed for a working pressure of 150 pounds per square inch (psi).

1.6 Will be hydrostatically tested at 50% in excess and rated at burst of four (4) times working pressure.

1.7 Shall be manufactured of durable fiberglass, reinforced with high-tensile strength filament windings.

1.8 Must have liners that are highly corrosion resistant.

1.9 Fiberglass tanks shall have a molded base for support.

1.10 Tanks size shall be no larger than: 63” X 86”.

1.11 Tanks shall be tested & certified by the NSF.

Main Control Valve:

1.12 The control valve shall have 3 inch NPT inlet and outlet connections to connect to existing 3 inch copper inlet and outlet pipes.

1.13 Shall be an epoxy-coated, low lead brass, fully programmable.

Meets NSF 61.

1.14 Network up to 16 valves using Cat5 cable or better

1.15 Valve will have top and side point connections for commercial and industrial applications.

1.16 Will have a day’s override feature; 1-28 days or day/s of the week.

1.17 Will have a DC drive.

Distribution System:

1.18 Upper is constructed of PVC alternative and disperses water laterally, to avoid channeling within the resin bed

1.19 Lower is constructed of PVC alternative in a hub-radial design with fine slot distributors to avoid passing of resin to service in the event of plumbing system upset.

1.20 No slots shall face upward to minimize the opportunity of channeling

1.21 One layer of gravel shall be provided to aid in the even collection of water and make efficient use of the softening capacity of the resin.

Brine System:

1.22 4 Combination salt storage tank with cover and brine tank well shall be supplied as part of the system.

1.23 The tank shall be sufficient size to hold 3100 lbs. of salt.

1.24 Tank(s) shall be one-piece, corrosion-free, molded polyethylene plastic material.

1.25 The tank(s) shall have a diameter no larger than of 42” X 60”.

Electronic Demand –Duplex-Alt. (Alt2):

1.26 Fully programmable regeneration cycle times and sequences (up to 9)

1.27 Blue backlight front display shows: Time and Date, Current Flow rate, Volume used, Volume remaining, Days remaining.

1.28 Modbus RS duplex to communicate with building automation systems.

1.29 Programmable system types: Alternating, progressive flow, series, single.

1.30 Provides diagnostics and history viewing.

1.31 Control valve flow rate to be 250GPM

1.32 Backwash flow to be 220GPM

1.33 Valve and control operation will be 24V, 60Hz, 1ph.

1.34 Shall include a suitably sized UL/CSA listed transformer(s) to convert 120V, 60Hz, 1ph power for system operation.

1.35 Control printed wiring assemblies will be conformably coated to

MIL specifications suitable for use in humid environments.

1.36 Units shall have built-in interlock ensuring no more than on unit will be in regeneration at a time.

Flow Meters:

1.37 3” NE-V3095-15

1.38 Made of 316 stainless steel material

1.39 Flow Sensor shall be made in such a way that it can be installed and removed with simple hand tools.

1.40 Pipe size of the sensor(s) shall be 3 inches.

1.41 Shall have a minimum flow of 3.5 gallons per minute (gpm), and a peak flow of 350 gpm.

Ion Exchange Resin and Underbedding:

1.42 Each softener tank shall be provided with 50 cubic feet of

Formula 3/10 high capacity synthetic ion exchange resin with strong acid cation.

1.43 Resin shall be standard cross-linked styrene divinylbenzene strong acid cation in bead form and specially formulated for use in municipal and industrial water treatment systems.

1.44 Resin will rest on a bed of spherically shaped, naturally occurring, river washed, glacial deposit products. Its chemical composition will be high silica, low soluble calcium, magnesium and iron compounds meeting AWWA-B100-96 specifications at least two inches in depth above the distributor.

PVC Piping:

1.45 Contractor will use alternatives to PVC to include low emitting PVC and CPVC compounds.

Piping Connections:

1.46 Where installing piping adjacent to equipment, allow space for service and maintenance.

Parts and Service:

1.47 Bidder to provide the name, address, and phone number of the nearest sales and service organization.

1.48 Bidder to provide the name, address, and phone number of the nearest manufacturer’s authorized parts location:

Installation:

1.49 System will be provided by an authorized manufacturer

representative and installed according to the manufacturer’s recommendations.

1.50 Contractor to provide all necessary labor and materials to complete installation.

1.51 Contractor shall leave the work area in a clean, safe and operable condition upon completion of the installation.

Tests and Inspections:

1.52 The following tests and inspections to be performed by or with the assistance of a factory-authorized service representative.

• Leak Test: After installation, charge system and test for leaks. Repair leaks and retest until no leaks exist.

• Operational Test: After electrical circuitry has been energized, start units to confirm proper unit operation.

• Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment.

System will be considered defective if it does not pass tests and inspections.

Training - General:

1.53 CRCC’s delegated maintenance representatives shall be given personal instructions by trained personnel, in the care, use, maintenance, and operation procedures for each item in the system.

Training - System Start-up:

1.54 Demonstrate the following procedures:

• Start-up

• Shutdown

• Emergency operations

• Noise and vibration adjustments

• Safety procedures

• Economy and efficiency adjustments

• Effective energy utilization

• Disassembly, repair and reassembly

Alignment, adjusting and checking

Training - Maintenance Procedures:

1.55 Provide information detailing essential maintenance procedures, including the following:

• Routine operations

• Trouble-shooting guide

• Disassembly, repair and reassembly

• Alignment, adjusting and checking

Training - Operating Procedures:

1.56 Provide information on equipment and system operating

procedures, including the following:

• Start-up procedures

• Equipment or system break-in

• Routine and normal operating instructions

• Regulation and control procedures

• Instructions on stopping

• Shut-down and emergency instructions

• Summer and winter operating instructions

• Required sequences for electric or electronic systems

• Special operating instructions

Training -Controls:

1.57 Provide a description of the sequence of operation and as-installed control diagrams by the control manufacturer for systems requiring controls.

Removal of old Equipment:

1.58 Existing system to be removed and disposed in accordance with all federal, state and local permits, laws and regulations

Manuals:

1.59 Owners operational guidance manual with full details for care and maintenance of mechanical, electrical, and other equipment included in system.

1.60 Parts manual shall include parts lists for each item of equipment furnished under the contract.

1.61 Provide written data outlining procedures to be followed in the event of product failure. List circumstances and conditions that would affect validity of the warranty.

1.62 Provide a written schedule of routine servicing and lubrication requirements, including a list of prepaired lubricants for equipment with moving parts

Warranties:

1.63 Minimum twelve (12) month full warranty (parts and labor) on complete water softener system and components.

1.64 Full Manufacturer warranty (repair or replace) the following components that fail in materials or workmanship within specified warranty period.

• Mineral Tanks: 5 years

• Brine Tanks: 10 years

• Control Valve: 1 year.

12 Months Programming / Software Maintenance

1.65 Contractor to provide recommendations, technical support, updates and (when authorized) make software programing modifications or additions to improve operations.

2. *OPTIONAL Service Contract Maintenance & Repairs:

2.1 *CRCC is requesting an optional service & maintenance contract that may or may not be purchased along with the new system.

2.2 Contractor shall prepare and submit an optional preventative maintenance plan/contract containing scheduled on-site maintenance services to prevent malfunctions or shutdowns due to normal wear and tear. Contract to include inspection, cleaning, lubricating, adjustments and as-needed repair services for worn or defective components necessary to maintain the water softener system in the U Building at Coyote Ridge Correction Center in peak performance.

2.3 Optional contract will contain a parts list and services to be performed on each part of the system, along with the suggested frequency for each service (monthly, quarterly, annually, etc.) per manufacturer recommendations.

2.4 Contractor to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, parts, and supervision necessary to provide preventative maintenance and repairs to the Water Softener System (including all components).

2.5 Preventative maintenance services to be performed during regular business days and hours, at mutually agreed upon, pre-scheduled intervals per manufacturers suggestion.

2.6 Preventative maintenance services shall be performed by "fully qualified" service representatives or service technicians.

2.7 Preventive maintenance visits shall include complete inspection and testing of all equipment and shall conform to Original Equipment Manufacturer (OEM) specifications.

2.8 Sufficient time shall be allowed to permit a thorough inspection and test of each device comprising the overall system.

2.9 After each scheduled visit, contractor to provide a report indicating the date of visit, condition of equipment, description of services performed, and/or parts replaced, total time on the job, and the name of the technician that performed the service.

3. Mandatory Site Visit and Walk Through:

3.1 A mandatory pre-bid site visit has been scheduled for one day only.

Date: October 4, 2024 Arrive *No Later than: 8:45 AM Location: Coyote Ridge Correction Center 1301 N. Ephrata Ave.

Connell, WA 99326

Note: it will be the bidder’s responsibility to make a thorough survey of the job to be bid. No extra charge will be allowed after the award of the bid.

3.2 Security Background Clearance:

All individuals attending the pre-bid site visit must be preapproved to attend. You will need to complete the following (attached) forms and send to Llrowlette@doc1.wa.gov no later than Friday, September 27th at 3:00 PM.

• Request for Criminal History Record

• Criminal Disclosure

• Tool Control Inventory for Vendors

• Wireless Portable Technology Security Exemption

The remaining form:

• Sexual Misconduct and Institutional Employment Disc.

Will need to be signed at the site visit. You can fill it out before hand, but don’t sign and date till you’re at the facility.

3.3 Mandatory site Visit general information:

• Bring the Sexual Misconduct and Institutional Employment

Disclosure form with you. You’ll sign, date and turn it in just before the walk through.

• Go to the Public Access Building upon arrival.

• You’ll be met at *8:55 am and taken to the conference room for the site visit and walk through.

• *Late arrivals will not be permitted/allowed.

• You will sign the site visit sheet at the beginning of the meeting, and again at the conclusion.

• Bring paper to write down any questions and take notes.

• After the walk through you’ll return to the conference room for a question-and-answer period.

• You must sign in and out of the site visit to submit a quote.

• You are 100% responsible to submit an accurate quote.

• No additional funds (over the quoted price) will be permitted or paid.

mailto:Llrowlette@doc1.wa.gov

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