SOW - SUR MOJS Bodyworn Camera Equipment.docx

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy Paramaribo, Suriname

Request for Quote (RFQ)

Suriname Ministry of Justice and Police Body-worn Cameras

SECTION 1

SUBMISSION AND RFQ INFORMATION

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel and shall work through FEDBID. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to Embassy Paramaribo Procurement (PRMprocurement@state.gov). Written questions relating to this RFQ shall be accepted through 10:00 A.M. (local Paramaribo time) November 20, 2026. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to FEDBID.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to Embassy Paramaribo Procurement (PRMprocurement@state.gov) NLT 10:00 A.M. (local Paramaribo time) on November 20, 2026. No other method of quotation submission is allowed. Quoters are requested to limit the number of files uploaded to no more than fifteen (15) pages.

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

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SECTION 2

STATEMENT OF WORK (SOW)

BACKGROUND

INL leads the Department of State's efforts to counter crime and illegal drugs abroad in order to keep Americans safe. Under the Caribbean Basin Security Initiative, INL supports the Suriname Ministry of Justice and Security (MOJS) and the Korps Politie Suriname (KPS).

MOJS has identified body-worn cameras (BWCs) as a priority tool to strengthen evidence collection, officer accountability, transparency, and de-escalation. KPS currently has no standardized BWC system and no national BWC policy. INL seeks a vendor to deliver a small-scale BWC pilot in Paramaribo. The pilot must produce measured performance data that MOJS can use to plan a potential future, self-funded nationwide rollout.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Paramaribo to the address specified (e.g. see below), without repacking or incurring damage during shipment and handling.

PRICE CEILING AND QUANTITY

The total firm-fixed price for CLINs 0001–0008 shall not exceed $250,000. The Government will not consider quotes above the ceiling.

The offeror shall propose the number of operational cameras it will deliver within the ceiling.

The minimum is 25 operational cameras, plus spares of at least 10% of that quantity, rounded up.

Offerors shall exclude Surinamese import duties and VAT from all prices, because INL assistance is exempt.

TASKS

Task 1 – Procurement (CLINs 0001–0002). The contractor shall:

· Procure new BWCs, mounts, docking/charging equipment, spare batteries or chargers needed for 14-hour shift coverage, per-camera licenses, and spares meeting Appendix A.

· Acquire the on-premises evidence server, storage, encrypted local backup, UPS, network equipment, and OS/database licenses.

· Size the infrastructure for the pilot quantity, 2–5 GB per camera per day, and 90-day retention of non-evidentiary recordings, with documented expansion capacity.

· Identify the infrastructure needed for a national deployment of 1,000–1,500 cameras, for planning purposes only.

Task 2 – Shipping and Customs (CLINs 0006–0007). The contractor shall:

· Deliver all items DAP, Named Place of Delivery, Paramaribo (Incoterms 2020), by air cargo to Johan Adolf Pengel International Airport.

· Prepare and file import documentation through its customs broker on behalf of the Government importer of record, and coordinate clearance and release.

· Package, label, and document lithium batteries under IATA Dangerous Goods Regulations or the IMDG Code (UN3480/UN3481).

· Carry all-risk cargo insurance at no less than 110% of shipment value.

· Handle export classification and any required EAR authorizations.

Task 3 – Deployment and Acceptance Testing (CLIN 0003). The contractor shall:

· Install, configure, and integrate all cameras, docks, and the evidence system on site in Paramaribo.

· Configure users, roles, retention categories, and audit controls to MOJS-provided policies. Keep settings configurable until MOJS finalizes its policies.

· Equip and validate a representative first group of cameras and users before issuing the full fleet.

· Support an independent, Government-witnessed cybersecurity assessment before go-live, and fix any findings before full deployment.

· Run the approved Acceptance Test Plan, including low-light image-quality testing in representative Paramaribo conditions and 14-hour shift-coverage testing.

Task 4 – Training (CLIN 0004). The contractor shall deliver on-site, role-based training to:

· Officers

· Supervisors

· Evidence officers and investigators

· IT/security administrators

· At least 4 KPS trainers (train-the-trainer)

The contractor shall provide training materials in English, train every pilot user before go-live, and document competency by role.

Task 5 – Warranty and Support (CLIN 0005). The contractor shall:

· Provide warranty and device replacement for at least 24 months from Government Acceptance.

· Provide local first-line support in Suriname, manufacturer escalation, and remote support for the full period of performance.

· Respond to critical issues within one business day.

· Replace defective devices from in-country spares within [3] business days.

· Manage firmware updates centrally, testing them on a limited group of devices before wider release.

Task 6 – Program Management and Reporting (CLIN 0008). The contractor shall:

· Assign a Program Manager.

· Hold a virtual kickoff within 10 business days after award and raise open policy, hosting, shipping, and customs decisions there.

· Provide weekly written updates until Government Acceptance.

· Support 30/60/90-day post-deployment reviews.

· Deliver monthly pilot performance reports and a final pilot report.

DELIVERABLES

PERFORMANCE STANDARDS

TYPE OF CONTRACT

This is a firm-fixed-price, single-award purchase order under FAR Part 12 and simplified acquisition procedures (FAR Part 13). The Government will make no additional payment for escalation in the cost of materials, equipment, labor, or shipping, for the contractor's failure to estimate accurately, or for currency exchange fluctuations.

BASIS OF AWARD

The Government anticipates issuing a Purchase Order Award to the Quoter who’s Quote provides the best value to the Government under a trade-off process (FAR 13.106). Quotes shall set forth full, accurate, and complete information as required by this solicitation package (including Attachments). The penalty for making false statements in Quotes is prescribed in 18 USC.1001. Offerors shall provide The Government with:

1. A technical quote with a short company background

2. A line-by-line compliance matrix against Appendix A, including the manufacturer and country of origin of each hardware item

3. A shipping and logistics plan

4. A quality assurance plan

5. Past performance references

6. A price schedule by CLIN in Excel

EVALUATION FACTORS

Offers will be evaluated based on the following factors:

Factor 1 – Technical Acceptability (Pass/Fail). The quote must:

· Price and quantity: Come in at or below $250,000, with at least 25 operational cameras plus at least 10% spares.

· Conformance: Meet every Appendix A minimum requirement and supply the required information.

· Data localization: Propose an on-premises evidence solution located entirely in Suriname.

· Security: Describe the solution's alignment with the FBI CJIS Security Policy.

· Experience: Show at least 5 years of BWC or law enforcement technology deployment, by the prime or OEM teaming partner.

· In-country installation and training: Provide them directly, or identify, coordinate, and fund under the contract a qualified partner to provide them.

· Completeness: Quote all CLINs, including shipping and customs.

· Trade compliance: All end products are U.S.-made or designated country end products under FAR 52.225-5. The FAR 52.225-6 certification is complete, and the compliance matrix identifies the country of origin for each hardware item.

Factor 2 – Technical Merit.

1. Operational cameras offered above the minimum.

2. Deployment and in-country sustainment approach (schedule, local support, spares, train-the-trainer, and shipping/customs plan).

3. Appendix A preferred requirements met.

Factor 3 – Past Performance. Recent (within 3 years), relevant BWC and evidence system deployments for government or law enforcement agencies, evaluated for quality, timeliness, and responsiveness. The Government gives significant weight to deployments outside the United States.

Factor 4 – Price. Total price for CLINs 0001–0008.

Factors 2 and 3 are in descending order of importance. Combined, they are significantly more important than price.

*** Offerors shall clearly state delivery and completion dates in their quotes.

DELIVERY DATE

*** Offerors should cleared state the delivery dates in their responses to this RFQ.

DELIVERY DATE

The contractor shall deliver all equipment to the Named Place of Delivery within 30 calendar days of award. It shall complete installation, integration, testing, training, and Government Acceptance within 120 calendar days of award. Support and reporting continue through 12 months from award.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications (APPENDIX A) for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

MARKETING AND PACKAGING

***** All boxes must be mark as followed (i.e. please see below) with clear visibility.

MOJS Body Cameras Name provided at time of purchase order award

Place of Delivery:

ATTN: U.S. Embassy Paramaribo Johan Adolf Pengel International Airport Paramaribo, Suriname

SERVICE AND MAINTENANCE

All parts, accessories, service and repairs - if applicable for the above items - shall be obtainable within reasonable period and available for effective.

WARRANTY

All equipment shall carry warranty and device replacement coverage for at least 24 months from the date of Government Acceptance. For any item that must return to the manufacturer, the contractor shall provide the return authorization number, shipping address, and export documentation within 10 business days of notification. The contractor pays round-trip shipping for warranty returns. Warranty repairs shall not leave a pilot user without a camera; the contractor shall issue an in-country spare in the meantime.

DELIVERY INFORMATION

· Terms: The contractor is responsible for delivering all items in Appendix A under DAP, Named Place of Delivery, Paramaribo. It bears all cost and risk of loss until delivery.

· Consolidation and replacement: The contractor shall consolidate shipments to prevent loss and misdirection. Split shipments are permitted only as stated in the approved logistics plan. The contractor shall replace any items lost or damaged in shipment at its own expense.

· Donation: The items will be donated to the Government of Suriname.

· Export paperwork: The contractor shall include all necessary export approvals, safety data sheets, dangerous goods declarations, licenses, and paperwork.

· Shipping documents: One copy of the packing list and commercial invoice shall go with the shipment, attached to the outside of the lead package or to each package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

· Authorized channels: The offeror certifies that it, or its OEM teaming partner, is the manufacturer or an authorized distributor or reseller with the manufacturer certification needed to support the product sale, pricing, warranty, and software licensing.

· New products only: Products shall be new, in original packaging, never used, and unaltered. No grey market, refurbished, or remanufactured products are allowed.

· Software licensing: Software shall be licensed to the Government (for transfer to MOJS/KPS) as the original licensee. The offeror shall provide all End User License Agreements and commercial terms with its quote. FAR 52.212-4 and 52.232-39 govern. Terms inconsistent with federal law, including automatic renewal, indemnification, and cloud data-hosting terms that conflict with data localization, do not apply.

· Post-pilot cost disclosure: The offeror shall disclose in the price schedule its estimated annual cost to sustain licenses, warranty, and support after the period of performance. This line is not evaluated.

· SAM registration: The offeror must be registered in SAM before award (FAR 4.1102). Information can be found at www.sam.gov .

· Non-pricing items: The offeror shall submit all non-pricing items, including the technical quote and representations and certifications, by the closing date.

· Supply chain: The offeror shall comply with Section 889 of the FY2019 NDAA (FAR 52.204-24, -25, and -26), FASCSA orders (FAR 52.204-29 and -30), and the Trade Agreements Act (FAR 52.225-5). The offeror shall identify the manufacturer and country of origin of all hardware and state where the evidence management software is developed and maintained.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

*** NO PARTIAL SHIPMENTS ARE PERMITTED, UNLESS OTHERWISE SPECIFIED BY CONTRACTING OFFICER AT TIME OF CONTRACT AWARD.

TRADE AGREEMENTS ACT This acquisition is subject to the Trade Agreements Act (19 U.S.C. 2501 et seq.) and FAR 52.225-5, Trade Agreements. All end products offered shall be U.S.-made or designated country end products. Offerors shall complete the certification at FAR 52.225-6, Trade Agreements Certificate, and identify the manufacturer and country of origin of each hardware item in the Appendix A compliance matrix. An article is a product of a country only if it is wholly a product of that country or has been substantially transformed there into a new and different article of commerce with a name, character, or use distinct from the original article. Offers of non-designated country end products are technically unacceptable and will not be evaluated further.

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them because of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Suriname accordance with Section 7, marking and Submission of Documents, of this contract.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

INSPECTION AND ACCEPTANCE

· Receipt inspection: The Government and the contractor will jointly inspect all items at the Named Place of Delivery. The contractor shall replace damaged, missing, or nonconforming items within 10 business days at its own expense, without extending the period of performance.

· Final acceptance: Government Acceptance occurs after successful completion of the Acceptance Test Plan and training, and starts the warranty period.

· Payment:

· CLINs 0001, 0002, 0006, and 0007 are payable after Government Acceptance.

· CLINs 0003 and 0004 are payable on completion.

· CLINs 0005 and 0008 are payable in equal quarterly installments in arrears.

· No advance payments.

CONTRACTING OFFICE

U.S Department of State Embassy Paramaribo Contracting Officer: Sarah Boman

APPENDIX A

TECHNICAL SPECIFICATION OF ITEMS

*** All items shall be new, commercially available, TAA-compliant (FAR 52.225-5), and covered by at least 24 months of warranty and device replacement from Government Acceptance. Minimum requirements are pass/fail. Preferred requirements are rated under Factor 2.

001 BODY-WORN CAMERAS, ACCESSORIES, SHIFT-COVERAGE EQUIPMENT, LICENSES, AND SPARES

QUANTITY: Offeror-proposed; minimum 25 operational + 10% spares

SPECS:

002 EVIDENCE MANAGEMENT SYSTEM AND INFRASTRUCTURE (CONTRACTOR-ACQUIRED)

QUANTITY: 1 Lot

SPECS:

· On-premises server, storage, and encrypted local backup, all located in Suriname and functional when disconnected from outside networks

· UPS, network equipment, and required OS/database/third-party licenses

· Cryptographic integrity verification (e.g., SHA-256 or X.509) at capture and on upload; original recordings kept unaltered

· Tamper-evident audit log of every view, export, modification, and deletion attempt

· AES-256 at rest; TLS 1.2 or higher in transit

· Role-based access control for officer, supervisor, evidence officer, investigator, prosecutor, administrator, and auditor roles; MFA; directory integration

· Configurable retention by category, legal hold, and controlled deletion

· Documented, non-proprietary REST API; court-compatible exports with integrity verification

· Alignment with the FBI CJIS Security Policy, described in the quote

· Scalable to national deployment without re-platforming

· Vendor-recognized ISO 9001 (hardware) and ISO 27001-aligned (software) programs, or equivalent

003 DEPLOYMENT, CONFIGURATION, INSTALLATION, AND ACCEPTANCE TESTING

QUANTITY: 1

SPECS:

On-site in Paramaribo per Task 3; phased first-group validation; support for the cybersecurity assessment; Acceptance Test Plan execution.

004 ROLE-BASED AND TRAIN-THE-TRAINER INSTRUCTION

QUANTITY: 1 Lot

SPECS:

· On-site per Task 4; Oral Training in English; competency documentation.

005 WARRANTY, DEVICE REPLACEMENT, AND LOCAL/REMOTE SUPPORT

QUANTITY: 12 Months

SPECS:

· Per Task 5

006 SHIPPING TO PARAMARIBO

QUANTITY: 1

SPECS:

· Cargo Air within 30 days of contract award

007 CUSTOMS BROKERAGE AND CLEARANCE SUPPORT

QUANTITY: 12 Months

SPECS:

· Per Task 5

008 PROGRAM MANAGEMENT, MONITORING AND EVALUATION, AND PILOT REPORTING

QUANTITY: 12 Months

SPECS:

· Per Task 6 and Deliverables 1–8.

INFORMATION ONLY – ANNUAL POST-PILOT SUSTAINMENT COST (NOT EVALUATED)

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