PR16330526_Pre Solicitiation Notice_Trench Digging.pdf
PDF 191 KB Posted
- Solicitation number
- PR16330526
- Issued by
-
Department of State
About this file
This is a Pre-Solicitation Notice from the United States Embassy in Kingston, Jamaica, announcing an upcoming Request for Quotations (RFQ) for infrastructure support work at the Embassy compound.
The scope of work requires the contractor to provide all labor, equipment, supervision, and materials for trenching, conduit installation, and ground-well installation, including backfilling and compaction. The project involves nine locations requiring trench work and thirteen additional locations requiring trench work. Before excavation, the contractor must locate and verify all existing utilities and immediately notify the Contracting Officer Representative (COR) in writing if excavation interferes with existing drains, piping, or structures, providing temporary protection before proceeding. The contractor must make wall penetrations into existing manholes and handholes as required. For conduit installation, Schedule 80 PVC conduit with a minimum 24-inch cover from finished grade shall be installed underground, with prefabricated sweeping bends for 90-degree turns. Above-grade conduit must transition to rigid galvanized steel (RGS) using PVC to RGS couplers, and pull lines must be installed in all new conduit runs. Soil and backfill materials must meet specific ASTM standards for select backfill, asphalt/concrete base course, base gravel, and sand cushion. Backfill placement must occur in layers not exceeding 8 inches for heavy equipment or 4 inches for hand-operated tampers, with compaction to 85% of maximum dry unit weight per ASTM D 1557.
The anticipated period of performance is 21 days after contract award. Offerors must maintain active registration in the System for Award Management (SAM.gov) at proposal submission and award. Interested parties must submit their interest to Kingstonquotes@state.gov on or before October 26, 2026, at 2:00 p.m. local time. The Embassy will post the solicitation and all amendments exclusively on SAM.gov, with no paper copies issued. Local insurance and Defense Based Act (DBA) insurance are required. This notice is for informational purposes only and does not commit the Government to issue a solicitation or award a contract.
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| File | Type | Posted |
|---|---|---|
| PR16330526_SAM.gov Pre Solicitation Notice_Trench Digging.pdf |
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Text version
Pre-Solicitation Notice
Description
The United Stated Embassy in Kingston, Jamaica, plans to issue a Request for Quotations (RFQ) for trenching, conduit and ground-well installation in various locations on the Embassy compound.
Scope of Work: The contractor will provide all labor, equipment, supervision, material specific to the back filling and compaction and management needed to complete the job
Infrastructure Support System - Handhole / Underground Conduit System
Trenching
• Nine locations have been identified requiring trench work.
• Thirteen locations have been identified requiring trench work.
• Before excavation, the Contractor shall locate and verify all existing utilities in the proposed trench alignment.
• If excavation interferes with existing drains, piping, or structures, the Contractor shall immediately notify, in writing, the COR and provide temporary protection for these systems before proceeding.
Trenching from Handholes
• The Contractor shall make wall penetrations into existing manholes/handholes as required for the number and size of conduits entering and exiting each structure, in accordance with the drawings.
Conduit
• Existing conduit shall remain in place unless the drawings specifically direct removal or modification.
• Under grass, soil, the Contractor shall install Schedule 80 PVC conduit with a minimum cover of 24 inches (610 mm) from finished grade to top of conduit, or as indicated on the drawings, whichever is greater.
• All underground 90 degree bends with a 12inch (305 mm) radius shall use prefabricated sweeping bends.
• Above grade, all underground PVC conduit shall transition to rigid galvanized steel (RGS) using PVC to RGS couplers.
• The Contractor shall install pull lines in all new conduit runs.
Soil and Backfill Materials
Soil Materials
The Contractor shall provide all labor and materials for soil and backfill, where required.
• Select Backfill: ASTM D 2487 soil classification groups SW, SP, and SM, or combinations thereof; free of rock or gravel larger than 3 inches (75 mm), debris, waste, frozen materials, vegetation, and other deleterious matter.
• Asphalt/Concrete Base Course: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940; with at least 95% passing a 11/2inch (40 mm) sieve and not more than 8% passing a
1/4inch (6.4 mm) sieve.
• Base Gravel: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940; 100% passing a 1inch
(25 mm) sieve and not more than 8% passing a 1/4inch (6.4 mm) sieve.
• Sand Cushion: ASTM C 33 fine aggregate, natural or manufactured sand.
Placement and Compaction
• Place backfill and fill in layers not exceeding:
o 8 inches (203 mm) loose thickness for heavy compaction equipment;
o 4 inches (102 mm) loose thickness when compacted by hand-operated tampers.
• Place backfill and fill evenly to the required elevations, uniformly along their full length.
• Compact soil materials to not less than the following percentages of maximum dry unit weight per ASTM D 1557:
o Under lawns or unpaved areas: scarify and re-compact top 6 inches (152
mm) below subgrade and compact each layer to 85%.
o Utility trenches: compact each layer of initial and final backfill to 85%.
Anticipated Period of Performance: a base period of twenty-one (21) days after contract award
Eligibility and Registration
Offerors must hold an active registration in the System for Award Management (SAM.gov) when they submit a proposal and at award.
Local Insurance and Defense Based Act (DBA) Insurance.
Solicitation Availability
The Embassy will post the solicitation and all amendments only on SAM.gov at https://sam.gov.
Interested parties should monitor SAM.gov for the release and any amendments. The Embassy will not issue paper copies.
Disclaimer
This notice is for informational purposes only and is not a request for proposals. It does not commit the Government to issue a solicitation or award a contract. The Government will not pay for any information or materials submitted in response to this notice.
Interested Parties are required to send their interest to Kingstonquotes@state.gov on or before October 26, 2026 at 2pm local time.
https://sam.gov/ mailto:Kingstonquotes@state.gov
File details come from the government source that posted it. Updated .