PR16266349__Vehicle_Solicitation_SUV.docx
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- Solicitation number
- PR16266349
- Issued by
-
Department of State
About this file
This is a Request for Quotation (RFQ) for the purchase of a brand-new SUV by the U.S. Embassy in Warsaw. The solicitation number is PR16266349, issued on September 10, 2026, with a closing date of September 25, 2026 at 12:00 p.m. Warsaw time. Offers must be submitted via email to WarsawProc@state.gov and remain valid for a minimum of 30 days. Award will be made to the lowest-priced, technically acceptable offer, with payment processed within 30 days upon completion of vehicle registration procedures. Delivery to the U.S. Embassy Warsaw is required within 180 days of award.
The vehicle specifications require a 2026 or 2027 model year SUV with an automatic transmission, diesel engine (minimum 2-liter capacity and 250 horsepower), 5 doors with 5 seats, 4WD/AWD, and a wheelbase of 2,800–3,000 mm and length of 4,750–5,000 mm. Required features include black or dark grey primary body color with leather upholstery, heated front seats, parking assist sensors with 360-degree camera, Android/Apple Car compatibility, cruise control, LED headlights, two-zone A/C, and tinted windows. The manufacturer must have at least 30 years of SUV design and production experience. The vehicle must be offered in the Polish market with authorized service available in the Warsaw area. Prospective sellers must be registered businesses in Poland and issue a Polish sales VAT invoice. Prospective contractors must obtain a Unique Entity Identifier (UEI) and register in the SAM database prior to submitting an offer. This is a commercial item solicitation incorporating FAR provisions and clauses applicable through the Revolutionary Federal Acquisition Regulation Overhaul (RFO), effective April 17, 2026.
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Text version
Request for Quotation No. PR16266349– Vehicle Purchase Date Issued September 10th, 2026 Closing date September 25th, 2026 The U.S. Embassy in Warsaw has a requirement to purchase a brand-new SUV. This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is PR16266349 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through the Revolutionary Federal Acquisition Regulation Overhaul (RFO), effective April 17, 2026. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
Vehicle specifications:
· Manufacturer must have at least 30 year experience with SUV type vehicle design and production
· 2026 or 2027 model year
· Automatic Transmission
· diesel engine: min 2li capacity; minimum 250 hp
· 5 Door (4 + hatchback), 5 seats.
· Wheelbase 2,800–3,000 mm, length of the car 4,750–5,000 mm
· Wheel Drive: 4WD/AWD
· Primary body color black, dark grey, leather upholstery, heated front seats
· Parking assist sensors front and rear with 360 camera, android/apple car, cruise control
· LED headlights, two zone A/C, tinted passenger side and rear windows
· Vehicle must be offered in the Polish market with authorized service available in Warsaw area.
· Due to registration procedures, prospective seller must be a registered business in Poland and issue a Polish sales VAT invoice.
· Delivery to US Embassy Warsaw required within 180 days of award.
Offers (in English) are due Friday, September 25th, 2026. 12:00 p.m. Warsaw time. All responsible business sources may submit an offer or ask questions using the following e-mail address: WarsawProc@state.gov . Please include the solicitation number in the subject line of your email. Offer must be valid for a minimum of 30 days. Award will be made to the lowest price, technically acceptable offer. Payment will be processed within 30 days upon completion of vehicle registration procedures.
Prospective contractor must obtain a Unique Entity Identifier (UEI) and be registered in SAM database at www.sam.gov prior to submitting an offer.
The following FAR clauses apply to this solicitation:
FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation FAR 52.209-5, Certification Regarding Responsibility Matters
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