PR16240719_RFP_Independence Day Event_2026.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number PR16240719, Prices, Block 23

• Continuation To SF-1449, RFP Number PR16240719, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

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PR16240719

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER PR16240719

PRICES, BLOCK 23

1. INTRODUCTION

The U.S. Embassy Abu Dhabi seeks proposals for a venue to host its Independence Day event on

November 18, 2026, in accordance with the scope of work outlined in this solicitation. Due to location and security constraints, the Embassy will accept proposals only from a minimum of four-star hotels that must be American brands and are located within 20 kilometers of the U.S. Embassy and have indoor ballroom capable of accommodating approximately 1,000 guests in a cocktail-style setup. The venue/facility shall accommodate a minimum guaranteed guest count of 500 and a maximum guest count of 1,000.

The scope of work required under this solicitation shall be performed directly by the facility and shall not be subcontracted or outsourced through a third party, except Audio & Video set-up. The

Government will award a Firm Fixed Price (FFP) Purchase Order.

2. PRICES

2.1 VALUE ADDED TAX:

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate

Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance/service. The portions of the solicitation subject to VAT are:

2.2 LUMP SUM PRICE:

Venue/facility for U.S. Embassy Abu Dhabi Independence Day Event – November 18, 2026

(Per the attached scope of work)

Contract Line-Item Number (CLIN) – Base Requirement:

CLIN 01: Firm-fixed price for a minimum of 500 guests, in lump sum.

This price shall include all labor, materials, venue rentals (including F&B), overhead, and profit necessary to perform the scope of work.

Description Amount in AED

Total Price

VAT

Grand Total

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2.3 OPTION FOR INCREASED QUANTITY – SEPERATELY PRICED LINE ITEM:

CLIN 02: Variable quantity option for guests maximum of 1,000 guests. The price per additional guest shall be firm-fixed.

This price shall include all labor, materials, venue rentals (including F&B), overhead, and profit necessary to perform the scope of work.

Description Amount in AED per guest

Variable quantity option for guests between 501 –

1,000

VAT

Grand Total

FAR 52.217-7 — OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor 7 days prior to the event. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

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CONTINUATION/ADDENDUM TO SF-1449

RFP NUMBER PR16240719

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

I. SCOPE OF WORK (SOW):

The Embassy of the United States of America will host its Independence Day event in Abu Dhabi, United Arab Emirates on November 18, 2026, from 19:00 to 22:00. The event will be held at a reputable, responsible facility selected through award of a Government Purchase Order, in accordance with the provisions, evaluation criteria, and terms and conditions of this solicitation.

The requirements for the venue/facility, event, and services are outlined below.

1. Food & Beverage:

• The event venue shall provide traditional American finger-food options with soft drinks, water, assorted fresh squeezed juices, and soda; plus two (2) live cooking stations.

• The facility shall arrange two (2) rounds of food tastings with no additional fees for, up to ten (10), Embassy representatives as per the menu selection (4 hot/4 cold/4 sweet/live stations if applicable) confirmed by the Embassy.

• The venue shall provide sufficient wait staff and at least four (4) bartenders to ensure proper coverage in all areas of the venue, including for pass-round service.

• The hotel shall provide necessary beer and wine glasses – alcohol will be provided by the

Embassy. The hotel shall waive corkage charges as is customary during U.S. Embassy events. The hotel is responsible for securing the items at the necessary temperature, and any unused alcohol will be collected by the Embassy team the day after the event.

• The venue shall set up at least four (4) buffet-style counters, in addition to pass-round service, in pre-agreed areas of the ballroom. Canapes should include U.S.-origin ingredients and draw from traditional foods associated with the United States. Soft drinks

(including sugar-free) and pass around must be available and refilled in a timely manner on these buffet tables. The food should be clearly labelled with allergen information.

• Eighty (80) high cocktail tables for 500 guests, or proportional number for additional guests, shall also be set up/placed by the facility throughout the reception area with view to the stage.

• Small U.S. and UAE flags shall be set up on each cocktail table. The Embassy must provide U.S. and UAE flags.

• Each cocktail table shall have a red, white, and blue flower arrangement, and/or another decorative element appropriate for U.S. Independence Day/America’s 250th anniversary, preferably a sustainable option. Selection to be confirmed by the Embassy and provided by the hotel venue.

• The venue agrees that some outside food and beverages may be provided by sponsors in promotion of the event.

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In addition to catering, the Embassy's requirements include the following:

2. Venue Requirements:

• Indoor event area that can accommodate approximately 500 – 1,000 guests.

• The venue must provide indoor ballroom space meeting the following minimum specifications, inclusive of adjacent foyer or pre-event space.

o For 500 guests: 500 – 1,000 square meters of indoor ballroom space with foyer area/pre-event space.

o For 1,000 guests: 1,000 – 2,000 square meters of indoor ballroom space with foyer area/pre-event space.

• Majlis area for VIPs that can accommodate 100 guests with premium seating arrangements.

• Flower arrangements for the Majlis area, as approved by the Embassy.

• Coffee, water, fresh juices, good quality dates, and canapes to be served in the Majlis.

• Two (2) separate breakout rooms within the same floor of the event space.

• Stage that can accommodate at a minimum of 10-12 musicians, vocalists (seated or standing) and speakers. The stage should be a minimum of 10 meters wide by 5 meters max deep and at least 50 cm in height from the ground with steps. The stage must have sufficient masking to hide backstage area. No shell or acoustical ceiling should be used on the stage.

• Exclusive access to the venue should be available one day before the event. Access to the venue shall continue until 2:00 AM the following morning to allow sufficient time for teardown, equipment removal, and facility restoration. Exclusive access will include set-up and sound tests for the musicians. The venue will provide light refreshments and water for approximately twenty (20) musicians and their staff prior to the event. The Facility must provide Embassy personnel and authorized vendors/contractors with unescorted or facilitated access, as appropriate, during this setup period at no additional cost.

• The Facility must provide a complimentary, secure, and lockable storage area for the exclusive use of the Embassy, available from the setup period through event breakdown, for the storage of Embassy-provided or sponsor-provided items, including but not limited to flags, podiums, banners, cameras, and alcohol as well as beverages supplied by sponsors.

• General access for staging decorations/equipment should be available two (2) days before and on the day of the event. Red, white, and blue bunting will be provided by the venue for the stage.

• Two dedicated entrances to be set up: one for VIP guests and the other one as a Reception to welcome regular guests.

• Facility shall provide audio/video capabilities. Audio for guest speakers and bands shall be with enough volume for all guests to clearly hear from any location in the event area.

Quality of sound should be clear with no distortion via stereo speakers. Video shall be clear and focused on all display screens/surfaces. Sufficient lighting is required in the room to ensure clear digital presentations. Facility shall also provide light/sound engineers for smooth operation of the audio/video and lights during the event.

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• LED Screens – Total 3 numbers: A minimum 14 meters x 2.5 meters – 1 unit. A minimum

5 meters x 2 meters – 2 units. Screens must have capability to display high resolution images and videos. Ambient lighting. The venue shall also provide electrical/light/sound engineers for smooth operation of the audio/video and lights during the event. Spotlights and moving lights must be required during the event.

• The Embassy provided podium must be placed on stage for guest speakers. The Facility must provide wireless handheld and lapel microphone to ensure clear audio without voice distortion for guest speakers.

• Facility to display digital banners around the indoor event area readable from any location within the event area (digital files for the banners will be provided by Embassy).

• VIP red carpet shall be set up/provided by the hotel and should cover the area before and after the receiving line.

• The Facility must provide a minimum of four (4) complimentary guest rooms, available for occupancy beginning at 14:00 on the day of the event through 02:00 the following day, at no cost to the Government. These rooms will be designated for use by band members and security personnel for changing and shift-rest purposes.

• Display other Embassy provided digital media/banners on large screens.

• The facility must ensure that the space meets guidelines to prevent overcrowding and fire related accidents.

3. Security Requirements:

• Facility will provide the following: Four (4) Walkthrough Magnetometers. One (1) X-ray machine (total; only for gifts). One (1) table with power for an itemizer (provided by

Embassy). Tables between the walkthrough magnetometers for bags and personal items.

• Embassy will provide trained X-ray operators and security guards to operate screening.

• Suitable Check-in station with two (2) long table(s) and 4-6 chairs. The check-in station should also have access to outlets and stanchions.

• Suitable event signage in parking area and lobby to direct patrons to event area(s).

• A minimum of 50 stanchions and privacy screens, as needed (e.g., for a female patron privacy screening area and to create check-in lanes).

• The Facility must deploy, at minimum, the following dedicated staff for the duration of the event:

o Ten (10) facility security staff o One (1) Security Manager o One (1) Event Manager

• Locked-out elevators and doors, as needed and allowed by fire code (with Embassy

Security Officer having emergency access).

• Access to Facility Control Center / CCTV office.

• The U.S. Embassy respectfully requests that a "down room" for approx. 12 x Abu Dhabi

Police staff who will attend the event be provided by facility (i.e. at no additional cost to the Embassy).

• The U.S. Embassy will deploy its own security guards to run magnetometers and provide additional security support. These guards are under contract with the Embassy and must have access to the facility on the day of the event, approximately four (4) hours prior to the beginning of the event.

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• The Facility must allow access for police and other security support prior to the event, including, but not limited to, canine explosives detection support, stationary security support, and other host nation or Embassy provided security support.

• The Facility must coordinate with the Embassy security point of contact and any host-nation security/police point of contact to ensure the main venue is completely clear for the pre-event explosives inspection that will occur before the event, most likely including canine support for the inspection. While setup can be conducted prior to the sweep, all staff must vacate the main venue during the sweep to allow the inspection to occur. Facility and event staff may return following the sweep, once they are also screened.

• All facility staff that will be interacting with Embassy-event guests must be screened prior to the event to the satisfaction of the Embassy security point of contact.

• Embassy and police security support will be provided with reasonable access to the facility for walkthroughs and other planning activities prior to the event. These walkthroughs will not impede or interfere with the normal operation of the facility or event space.

• The Facility will provide schematics of the layout of any relevant spaces that will be occupied or used for the event including, but not limited to, the main venue space, the welcome area, any VIP areas, and parking areas.

• Facility will provide identifiers such as lapel pins to reflect who has arrived and been screened by security and/or are being escorted by Embassy employees.

4. Parking Requirements:

• Complimentary valet parking for our VIPs, approximately one hundred (100), with option to self-park the vehicle close to the main entrance, staffed by a minimum of ten (10) valet parking attendants.

• The facility shall specify the parking options/plan to accommodate a minimum of 400 guest vehicles (based on an estimated 1,000 guests), including any self-parking areas, in addition to the dedicated VIP valet car park described above. The facility shall also identify any shuttle, shared transport, or overflow parking arrangements available to supplement on-site capacity.

• Dedicated hotel staff in parking area must assist patrons with self-parking.

• The Facility must reserve a minimum of two hundred (200) parking spaces, exclusively for the use of the U.S. Embassy, on the date of the event.

• The Facility must provide buggy (golf cart) transport service, on an as-needed basis, for

VIPs, self-parking guests, and individuals of determination or with mobility challenges, to ensure safe and convenient transit between parking areas and the event entrance.

• Must have a minimum of three (3) dedicated entry lanes available for entry to the event space to avoid long queues of vehicles.

• Must have a dedicated parking facility for an Ambulance on the day of event.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

ADDENDUM TO CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (JAN

2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2026)

52.223-23 SUSTAINABLE PRODUCTS (JAN 2026)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.232-29 TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM

(MAR 1989)

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the

Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law;

and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

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(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in

Federal Acquisition Regulation 15.209(b)(1).

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION

(FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices electronically, in PDF format, to USmissionUAEinvoices@state.gov. To constitute a proper invoice, the invoice must include all items per FAR 52.232–25, “Prompt Payment”.

(i) The Contractor shall show VAT as a separate item on invoices submitted for payment.

(ii) Payment will be disbursed by Electronic Funds Transfer (EFT) directly to the contractor's bank account, within 30 calendar days after receipt of the services and proper invoice.

(iii)Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

(End of clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

1. That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

2. That is has obtained all necessary licenses and permits required to perform this contract; and,

3. That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) mailto:USmissionUAEinvoices@state.gov

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652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

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SECTION 3 – SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

A. Summary of Instructions. Each offer must consist of the following:

A completed solicitation, in which the SF-1449 cover page (blocks 17, 19-24, and 30 as appropriate), and Section 1 have been filled out.

A.1. Information demonstrating the quoter’s ability to perform, including:

(1) Evidence that the quoter operates an established business with a permanent address and telephone listing; in Abu Dhabi, United Arab Emirates.

(2) The quoter shall provide proof of “Active” System for Award Management (SAM) registration including the Unique Entity Identifier (UEI) along with CAGE Code.

(3) Locally required licenses and permits: Copy of quoter’s valid Commercial/Trade

License that allows the quoter to provide the services in Abu Dhabi, United Arab

Emirates, per the scope of this RFP.

(4) Commercial offer for the requested services with several menu options. Menus should include American food option, regional themes with cocktail style. Firm-Fixed price for 1,000 guests with a variable amount exceeding 1,000 but not to exceed maximum

2,000 guests.

(5) Full technical proposal including:

(i) Venue Suitability and Capacity including floor plans of the proposed venue.

(ii) Technical, Audio/Visual, and Production Capability

(iii) Food and Beverage Services

(iv) Security Capability and Cooperation

(v) Parking and Traffic Management

Quoters shall identify, explain and justify any deviations, exceptions, or conditional assumptions taken regarding any of the instructions or requirements of this solicitation.

Proposals must be submitted by September 10, 2026, at 10:00 am (local time). Late submissions will not be considered. All proposals must be in English, and incomplete submissions will not be accepted. Submit your proposal electronically to AbuDhabiContracts@state.gov, with a copy to

JohnJM@state.gov, using the subject line “Proposal Enclosed – Solicitation No. PR16240719”.

Proposals must be in PDF and not exceed 10MB in size. If your submission exceeds 10MB, divide it into separate files and send each file in a separate email, ensuring each email remains under 10MB.

mailto:AbuDhabiContracts@state.gov mailto:JohnJM@state.gov

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ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION

SOLICITATION PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (JAN

2026) – ALTERNATE I (NOV 2025)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN

FULL TEXT: 652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN

(FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management

(A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

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The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official.

The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman Management Counselor, at +971-2-4142334. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman.

Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global

Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

(End of provision)

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SECTION 4 - EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The quoter shall submit a completed solicitation, including Sections 1 and 5.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the quoter’s compliance with the terms of the RFP to include the technical information required by Section

3.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Bidder within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-90 OFFEROR IDENTIFICATION (JAN 2026)

If the Offeror will not have an active Federal Government contracts registration in the

System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity

(most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue

Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the

Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

https://www.sam.gov/

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(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one.

The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C.

7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United

States and does not have an office or place of business or a fiscal paying agent in the

United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

RFP for Independence Day Event Page 18 of 34

Name:

TIN:

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31

U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency

(NSPA)

(https://eportal.nspa.nato.int/AC135Public/scage/CageList.asp x)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a

“doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

RFP for Independence Day Event Page 19 of 34

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order.

52.204-91 CONTRACTOR IDENTIFICATION (JAN 2026)

Definitions. As used in this clause—

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE)

Branch to identify a commercial or government entity by unique location (referred to as

“CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization

(NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

RFP for Independence Day Event Page 20 of 34

If the Contractor is…

Then…

Registered in the System for Award Management

(SAM)

Initiate the change by updating its SAM registration

Located in the United States or its outlying areas and is not registered in

SAM

Submit a change request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and is not registered in

SAM

Request a change by contacting the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts) or NSPA (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (OCT 2025)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and

Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means— https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts

RFP for Independence Day Event Page 21 of 34

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50

U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan

Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in

Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets

Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section

203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C.

1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security

Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in

SAM but are effective and apply to the solicitation and resultant contract (see FAR

40.204-1(c)(2)).

RFP for Independence Day Event Page 22 of 34

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran

Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

RFP for Independence Day Event Page 23 of 34

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s

Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International

Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially

Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the

Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on

FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx mailto:CISADA106@state.gov

RFP for Independence Day Event Page 24 of 34

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the

Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting Officer may choose not to pursue a waiver and may instead make an award to an Offeror that does not require a waiver.

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (JAN 2026)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov

(section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by…