PR16091074_ITB_Services to Survey Old Embassy Compound .pdf

AMERICAN EMBASSY MONROVIA

INVITATION TO BID FOR the Survey of Old Embassy Compound

PR16091074

DEADLINE: August 21, 2026

The American Embassy in Monrovia requires a contractor to provide Survey Services to verify Old Embassy Compound boundary lines and identify underground utilities

The U.S. Government intends to award a contract to a responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The following schedule shall be implemented:

a. Date of site visit expression of interest: July 22, 2026

b. Date of site visit: August 3, 2026 @9:30 GMT

c. Date for questions from site visit: August 7, 2026

d. Date/deadline for the submission of bids: August 21, 2026 @ 1600 GMT

Attendance at the site visit is required for consideration of your technical proposal.

Because this is a non-construction effort, no technical drawings or diagrams are available.

All phases of the project shall be completed within Thirty-five (35) working days. The contractor should follow the regular working hours of the Embassy unless otherwise approved by the COR:

• Monday to Thursday: 8:30 AM to 5:00 PM

• Friday: 8:00 AM to 12:00 Noon

A site visit has been scheduled for August 3, 2026, at the hour of 09:30 GMT. If you would like to attend, you must request permission in writing by sending an email with the name of two attendees to: MonroviaBids@state.gov and GrayHK@state.gov on or before July 22, 2026. A maximum of two attendees shall be permitted due to control limitations. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to: MonroviaBids@state.gov and

GrayHK@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the

30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

mailto:MonroviaBids@state.gov mailto:GrayHK@state.gov mailto:MonroviaBids@state.gov mailto:GrayHK@state.gov

EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable offer. The Government reserves the right to reject proposals that are unreasonably low or high in price. Each offer must consist of, or address the following, in order to be evaluated:

1. Technical proposal that includes a detailed Method Statement (methodology) on the execution and deliverables of the service.

2. Liberian Business Registration Documentation or,

3. Non-Liberian Business Registration Documentation accompanied by a realistic plan of establishing a business in Liberia within 30 days of contract award

4. Evidence of financial resources or the ability to obtain same.

5. Evidence of the ability to secure a performance bond from a Bank or financial institution registered under - and in good standing with - the Central Bank of

Liberia

6. List of relevant past performance project information that is equal to or similar in nature to the requirements of this project.

7. Professional profile of the field superintendent for this project

8. List of professional surveyors with copy of license(s) issued by Liberia Land

Authority (LLA).

9. SAM Registration or all required documentation outlined by FAR on the below pages

10. DBA quotation issued to your firm in support of this RFQ

The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The Embassy’s payment term is net-30 days after receipt of all goods or services.

FAR CLAUSES

DOSAR 625.8001 Vendor vetting

Afghanistan and Iraq – Iraqi and Afghan Vendor Vetting.

DOSAR Compliance – The US Embassy is required to ensure all prospective awardees are in compliance with the above DOSAR clause; however, the US Embassy also reserves the right to award to the next best offeror if the time being taken to satisfy this requirement reaches an impasse capable of causing the late delivery of goods or services.

52.204-90 Offeror Identification. “Offeror Identification (AUG 2025)

(DEVIATION 25-19)” (effective November 3, 2025)

If the Offeror will not have an active Federal Government contracts registration in the

System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

Definitions. As used in this provision— http://www.dol.gov/owcp/dlhwc/lscarrier.htm

(a) Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative

EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue

Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-

91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31

U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and

6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the

United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE

Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty

Organization (NATO) or a sponsored nation

Contact the appropriate National

Codification Bureau ( https://www.nato.int/structur/ac/135/abo ut/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and

Procurement Agency (NSPA) ( https://eportal.nspa.nato.int/AC135Public

/scage/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a

“doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a

Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order. (3)

(End of provision)

52.204-7 System for Award Management

(c) Representations and certifications.

(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business

(Other Than Small

Business)

Oct 2014

52.209-2 Prohibition on

Contracting with Inverted

Domestic Corporations—

Representation

Nov 2015

52.209-5 Certification Regarding

Responsibility Matters

Aug 2020

52.209-11 Representation by

Corporations Regarding

Delinquent Tax Liability or a Felony Conviction under any

Federal Law

Feb 2016

52.219-1 Small Business Program

Representations

Feb 2024

52.219-1 Alt I Small Business Program

Representations, with its

Alternate I

Feb 2024

52.219-1 Alt II Small Business Program

Representations, with its

Alternate II

Mar 2023

52.226-2 Historically Black

College or University and

Minority Institution

Representation

Oct 2014

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The

Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

(End of provision)

52.204-91 Contractor Identification.

(a) Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity

(CAGE) Branch to identify a commercial or government entity by unique location

(referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization

(NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

If the

Contractor is…

Then…

Registered in the System for Award

Management

(SAM)

Initiate the change by updating its

SAM

registration

Located in the United

States or its outlying areas and is not registered in SAM

Submit a change request to the

DLA CAGE

Branch via https://cage.d la.mil

Located outside the

United States and its outlying areas and is not registered in SAM

Request a change by contacting the appropriate

National

Codification

Bureau ( https://www.

nato.int/struc tur/ac/135/ab out/contacts) or NSPA ( https://eporta l.nspa.nato.in t/AC135Publ ic/scage/Cag eList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(End of clause)

Statement of Work

Survey to verify OEC boundary lines and identify underground utilities.

1.1 Background

The United States Embassy requires a land survey to verify and/or establish the precise property line between the J.J. Roberts property and the Old Embassy Compound (OEC) in Monrovia, Liberia, as well as to identify underground utilities and ensure proper maintenance responsibilities and document the location of critical infrastructure that crosses or is adjacent to the boundary.

1.2 Project Objective

Conduct a comprehensive survey that clearly identifies, documents, and legally certifies the property line between the J.J. Roberts property and the Old Embassy Compound and identify property lines, underground utilities; ensure proper maintenance responsibilities and document the location of critical infrastructure that crosses or is adjacent to the boundary.

The survey must meet all requirements of the Liberia Land Authority.

2. SCOPE OF SERVICES

2.1 Pre-Survey Activities

2.1.1 Document Review and Research

Review all existing property deeds, titles, and legal descriptions for both the J.J. Roberts property and the Old Embassy Compound.

Research historical survey records and plats on file with the Liberia Land Authority.

Identify any existing easements, rights-of-way, or encumbrances affecting either property.

Review previous survey data, if available, to establish baseline information

2.1.2 Site Reconnaissance

Conduct preliminary site visits to assess terrain, accessibility, and existing conditions

Identify visible boundary markers, fences, or other physical features that may indicate property lines

Document current land use on both properties

Assess safety considerations and coordinate site access with Embassy security personnel

2.1.3 Coordination

Coordinate with Embassy personnel to ensure site access and security clearances

Notify relevant stakeholders of survey activities and timeline

Arrange for utility locating services or coordinate with utility providers as needed

3. REQUIRED DELIVERABLES

3.1 Boundary Line Identification and Demarcation

3.1.1 Survey Methodology

• Utilize professional land surveying equipment including total stations, GPS receivers, and other instruments meeting accuracy standards established by the

Liberia Land Authority (LLA).

• Employ licensed professional surveyors with experience in Liberian property law and surveying regulations.

• Follow internationally recognized surveying standards and best practices

3.1.2 Boundary Establishment

• Locate and verify all existing boundary markers

• Establish the official property line separating the J.J. Roberts property from the

Old Embassy Compound based on legal descriptions and field measurements

• Reconcile any discrepancies between legal descriptions and physical evidence through research and analysis

• Document the basis for all boundary determinations

3.1.3 Coordinates and Measurements

• Provide precise coordinates for all boundary points using an appropriate coordinate system (specify datum and projection)

• Include bearings and distances for all boundary line segments

• Document horizontal and vertical control points used in the survey

• Provide closure calculations demonstrating survey accuracy

3.1.4 Physical Monumentation

Set permanent boundary markers or monuments at all property corners and angle points where feasible and appropriate.

Use durable materials suitable for long-term preservation (e.g., concrete monuments, iron rods, or other approved markers)

Document the type, size, and condition of all monuments (both existing and newly set)

Photograph all boundary monuments for record purposes

Provide monument preservation recommendations

3.2 Underground Utilities Location and Mapping

3.2.1 Utility Investigation Methodology

Employ professional utility locating services using electromagnetic detection and other appropriate technologies

Coordinate with FAC to obtain as-built drawings if available and utility records

Mark all located utilities in the field with temporary markers and flags

3.2.2 Electrical Infrastructure

Locate and map all 22kV power feeders running from the New Embassy Compound

(NEC) to the Old Embassy Compound (OEC)

Document the route, depth, and horizontal location of all electrical ductbanks

Identify any manholes, or other electrical infrastructure components found along the property line or beyond and located on J.J. Roberts property.

Note the relationship of electrical infrastructure to the property boundary line

Document any easements or rights-of-way associated with electrical infrastructure

Indicate cable specifications and capacity where information is available

3.2.3 Water Infrastructure

Locate and map all domestic and fire protection water supply lines serving the Old

Embassy Compound

Document pipe sizes, materials, depths, and horizontal locations

Identify valves if available, connections, and other water system components

Note the relationship of water infrastructure to the property boundary line

Document any easements or rights-of-way associated with water infrastructure

Indicate flow direction and connection points

3.2.4 Communications Infrastructure

Locate and map all communication lines to the Old Embassy Compound, including:

• Fiber optic cables

• Telephone lines

• Data cables

• Fire alarm communication cables

• Any other telecommunications infrastructure

• Document conduit routes and horizontal locations

• Identify manholes, handholes and other communications infrastructure components

• Note the relationship of communications infrastructure to the property boundary line

• Document any easements or rights-of-way associated with communications infrastructure

End of SOW