AMERICAN EMBASSY MONROVIA

INVITATION TO BID FOR Painting Services at Utility Building

PR16050990

DEADLINE: August 31, 2026

The American Embassy in Monrovia requires a contractor to provide Exterior

Painting Services at Utility Building Facility, located at the New Embassy

Compound (NEC).

• The total estimated wall surface area is 42,000 square feet.

The contractor shall provide all labor, materials, tools, equipment, supervision, and other items required to complete the project.

• Exterior walls or surface areas should be painted with acrylic and weather resistant paints (NPI-SILKd-200 / WC ACRYLIC BKT. 200).

• Paint for wood surfaces shall be polyurethane or enamel paint.

The U.S. Government intends to award a contract to a responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The following schedule shall be implemented:

a. Date of site visit expression of interest: July 29, 2026

b. Date of site visit: August 12, 2026 @9:30 GMT

c. Date for questions from site visit: August 14, 2026

d. Date/deadline for the submission of bids: August 31, 2026 @ 1600 GMT

Attendance at the site visit is required for consideration of your technical proposal.

Because this is a non-construction effort, no technical drawings or diagrams are available.

All phases of the project shall be completed within Sixty (60) working days. The contractor should follow the regular working hours of the Embassy unless otherwise approved by the COR:

• Monday to Thursday: 8:30 AM to 5:00 PM

• Friday: 8:00 AM to 12:00 Noon

A site visit has been scheduled for August 12, 2026, at the hour of 09:30 GMT. If you would like to attend, you must request permission in writing by sending an email with the name of two attendees to: MonroviaBids@state.gov and FindleyST@state.gov on mailto:MonroviaBids@state.gov mailto:FindleyST@state.gov or before July 20, 2026. A maximum of two attendees shall be permitted due to control limitations. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to: MonroviaBids@state.gov and

FindleyST@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat

(pdf) file format. The file size must not exceed 30MB. If the file size should exceed

30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable offer. The Government reserves the right to reject proposals that are unreasonably low or high in price. Each offer must consist of, or address the following, in order to be evaluated:

1. Technical proposal that includes a detailed Method Statement (methodology) on the execution and deliverables of the service.

2. Liberian Business Registration Documentation or,

3. Non-Liberian Business Registration Documentation accompanied by a realistic plan of establishing a business in Liberia within 30 days of contract award

4. Evidence of financial resources or the ability to obtain same.

5. Evidence of the ability to secure a performance bond from a Bank or financial institution registered under - and in good standing with - the Central Bank of

Liberia

6. List of relevant past performance project information that is equal to or similar in nature to the requirements of this project.

7. Professional profile of the field superintendent for this project

8. SAM Registration or all required documentation outlined by FAR on the below pages

9. DBA quotation issued to your firm in support of this RFQ

The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The Embassy’s payment term is net-30 days after receipt of all goods or services.

FAR CLAUSES

DOSAR 625.8001 Vendor vetting

Afghanistan and Iraq – Iraqi and Afghan Vendor Vetting.

mailto:MonroviaBids@state.gov mailto:FindleyST@state.gov http://www.dol.gov/owcp/dlhwc/lscarrier.htm

DOSAR Compliance – The US Embassy is required to ensure all prospective awardees are in compliance with the above DOSAR clause; however, the US Embassy also reserves the right to award to the next best offeror if the time being taken to satisfy this requirement reaches an impasse capable of causing the late delivery of goods or services.

52.204-90 Offeror Identification. “Offeror Identification (AUG 2025)

(DEVIATION 25-19)” (effective November 3, 2025)

If the Offeror will not have an active Federal Government contracts registration in the

System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

Definitions. As used in this provision—

(a) Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative

EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue

Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-

91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31

U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and

6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the

United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE

Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty

Organization (NATO) or a sponsored nation

Contact the appropriate National

Codification Bureau ( https://www.nato.int/structur/ac/135/abo ut/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and

Procurement Agency (NSPA) ( https://eportal.nspa.nato.int/AC135Public

/scage/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a

“doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a

Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order. (3)

(End of provision)

52.204-7 System for Award Management

(c) Representations and certifications.

(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business

(Other Than Small

Business)

Oct 2014

52.209-2 Prohibition on

Contracting with Inverted

Domestic Corporations—

Representation

Nov 2015

52.209-5 Certification Regarding

Responsibility Matters

Aug 2020

52.209-11 Representation by

Corporations Regarding

Delinquent Tax Liability or a Felony Conviction under any

Federal Law

Feb 2016

52.219-1 Small Business Program

Representations

Feb 2024

52.219-1 Alt I Small Business Program

Representations, with its

Alternate I

Feb 2024

52.219-1 Alt II Small Business Program

Representations, with its

Alternate II

Mar 2023

52.226-2 Historically Black

College or University and

Minority Institution

Representation

Oct 2014

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The

Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

(End of provision)

52.204-91 Contractor Identification.

(a) Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity

(CAGE) Branch to identify a commercial or government entity by unique location

(referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization

(NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

If the

Contractor is…

Then…

Registered in the System for Award

Management

(SAM)

Initiate the change by updating its

SAM

registration

Located in the United

States or its outlying areas and is not registered in SAM

Submit a change request to the

DLA CAGE

Branch via https://cage.d la.mil

Located outside the

United States and its outlying areas and is not registered in SAM

Request a change by contacting the appropriate

National

Codification

Bureau ( https://www.

nato.int/struc tur/ac/135/ab out/contacts) or NSPA ( https://eporta l.nspa.nato.in t/AC135Publ ic/scage/Cag eList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(End of clause)