STATEMENT OF WORK (SOW)

PR16047308 INL 1930.0 Three Discretionary SUVs for the Costa Rica Coast Guard

(CRCG)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – San Jose, Costa Rica Purchase of Vehicles in direct support of the Government of Costa Rica (GoCR)

GENERAL

The US Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL) have program authority derived from the Foreign Assistance Act of 1961. The International Narcotics and Law Enforcement Section (INL) of the US Embassy San Jose, Costa Rica, is responsible for helping host governments to develop and implement effective counter narcotics, anticrime. INL/MIP works closely with US law enforcement agencies to ensure that Costa Rica has the training and tools needed to combat illicit drug traffic and transnational organized crime.

INL also works with various Government of Costa Rica (GOCR) institutions including the Ministry of Public Security, Public Ministry, Secretariat of the Presidency, Ministry of the Treasury and its various specialized police units

REQUIREMENT

The procurement of (3) SUV vehicles and their complementary components is part of a strategic donation to equip the Ministry of Public Security / Coast Guard’s Special Maritime Interdiction Unit. This initiative is designed to enhance the unit's operational capabilities in the fight against drug trafficking nationwide, while providing essential support for the overall security of Costa Rica.

These vehicles will be deployed at strategic coastal areas to support the detection and interdiction of illicit drugs, trafficked goods, and other forms of smuggling.

TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until SUV’s units are received and accepted by the U.S. Government in accordance with the contract delivery date NLT 90 days after receipt of award.

SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the SUV’s units in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety.

Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Place of Delivery of this SOW. The firm-fixed price shall include the SUV vehicles with all the accessories and equipment detailed in the contract. All manuals shall be furnished in English and Spanish.

SPECIFICATIONS

5.1 CLIN 001 – SPORT UTILITY VEHICLE (SUV)

Quantity: 3 EA

Sport Utility Vehicle (SUV): Required for rugged off-road law enforcement operations to transport police personnel and their tactical law enforcement equipment in inclement weather, in rural terrain conditions, and with water crossing capability.

(Similar or equal to Toyota Land Cruiser Hard Top 2026)

A. Operational & Performance Requirements

• Passenger Capacity: Minimum of 9 passengers is required.

• Required for rugged off-road law enforcement operations. Must possess a minimum ground clearance of 230 mm, an approach angle of at least 30 degrees, and a snorkel intake system for water wading.

• Fuel Type: Diesel.

• Transmission: Manual.

• Drivetrain: 4x4 (Four-Wheel Drive) with high/low range transfer case.

• Body Type / Doors: SUV / 5 Doors.

• Cylinders: 6 minimum cylinders.

• Engine Performance (Measurable Specs): Equipped with a turbocharged common-rail diesel engine providing a minimum displacement of 4000cc, a minimum power output of 125 HP, and a minimum torque output of 280 Nm, engineered to operate under continuous heavy load in mountainous and unpaved terrain.

• Towing Capacity: Minimum of 3,500 kg towing capacity.

B. Safety Features (Minimum Specifications)

• Dual front SRS airbags.

• Front and rear adjustable headrests for all designated seating positions.

• Three-point ELR seatbelts for all passengers.

• Ventilated front disc brakes and heavy-duty rear drum brakes.

• Anti-lock Braking System (ABS) with Electronic Brakeforce Distribution (EBD).

• Vehicle Stability Control (VSC) or equivalent electronic stability system.

• High-mount third brake light.

C. Accessories & Visual Requirements

• Color: Navy Blue or regular white.

• Bumpers: Black heavy-duty front and rear bumpers.

• Roof cargo basket (heavy-duty, steel or aluminum mesh).

• Spare tire cover.

• Dual exterior rearview mirrors.

• Side steps (running boards) for passenger ingress/egress.

• Rear heavy-duty tow hitch.

• Front and rear mudguards.

• Halogen projector headlights with manual or automatic leveling.

• Engine air intake Snorkel.

• Front-mounted Electric Winch (Minimum 9,500 lbs pulling capacity).

• Air Conditioning (A/C) system.

• Heavy-duty cloth upholstery.

• Power windows (or manufacturer standard manual windows) and central locking system.

• Power-assisted steering.

• Side and rear glass tinted to the maximum legal limit permitted under Costa Rican regulations (Ley de Tránsito N° 9078).

D. Environmental & Efficiency Standards

• Fuel Efficiency: The vehicle must achieve a minimum rated fuel efficiency of 10.0 km/L (combined cycle) under manufacturer specifications.

• Environmental Compliance: Vehicles must comply with emissions standards for light-duty commercial diesel SUV vehicles in Costa Rica.

• E. Warranty Requirements

• Vehicles shall be covered by a comprehensive manufacturer warranty of at least three (3) years or 100,000 kilometers, whichever occurs first.

• Offerors located within Costa Rica shall provide warranty coverage, authorized warranty repair services, and technical support through their local facilities or authorized service network.

• Offerors located outside Costa Rica shall demonstrate that the proposed warranty coverage is fully valid and enforceable within Costa Rica through an authorized dealer, distributor, representative, or service provider capable of performing warranty repairs and support services locally.

• Offerors shall provide documentation identifying the authorized maintenance facility(ies), service provider(s), or representative(s) in Costa Rica responsible for warranty administration, diagnostics, repairs, and technical support.

• Adequate spare parts availability within Costa Rica shall be maintained throughout the warranty period to ensure timely repair and continued operation of the vehicles.

• For vehicles proposed as "equal" products, offerors shall provide manufacturer brochures, technical specifications, and supporting documentation demonstrating compliance with all minimum requirements contained in this Statement of Work (SOW).

• Failure to demonstrate compliance with the warranty, local support, spare parts availability, and technical documentation requirements may render an offer technically unacceptable.

5.2 CLIN 002 – PREVENTIVE MAINTENANCE PACKAGE

Quantity: 3 EA

The Contractor shall provide a structured maintenance program covering all parts, lubricants, fluids, and labor for each vehicle up to 3 years or 100,000 km (whichever occurs first) in accordance with the manufacturer's scheduled service manual.

Each interval must minimally include:

A. Lubrication & Fluids

• Complete engine oil and filter replacement.

• Fuel filter replacement.

• Air filter replacement.

• Cabin filter replacement (every 10,000 km or per manufacturer guide).

B. Inspections & Adjustments

• Full diagnostic scanning.

• Brake pad/shoe inspection.

• Tire rotation and balancing.

• Suspension and steering linkage inspection.

• Gearbox and differential fluid level checks.

• Coolant and clutch fluid flushes as scheduled by the OEM.

C. Labor

• All certified mechanical labor hours required to execute scheduled maintenance are included.

5.3 CLIN 003 – SHIPPING, TRANSPORTATION, FREIGHT, LOGISTICS, AND

DELIVERY SERVICES

Quantity: 3 EA

The Contractor shall provide all shipping, transportation, freight, customs documentation, handling, logistics management, and final delivery services necessary to deliver the vehicles to the destination identified in this Statement of Work (SOW).

For vehicles procured locally within Costa Rica, this CLIN shall include all transportation, handling, delivery, and associated logistics costs required to deliver the vehicles to the designated delivery location.

The Contractor shall ensure that all shipping documentation accurately identifies the vehicles and any associated equipment being delivered.

The Bill of Lading (BOL) shall include the manufacturer, make, model, quantity, and any other identifying information applicable to each item shipped.

Shipping Destination: DAP Costa Rica

Consignee:

U.S. Embassy San José – Bureau of International Narcotics and Law Enforcement Affairs (INL)

Attention:

Ronald Pailliotet / Travis Murray

Final Destination:

Costa Rica

Telephone:

+506 2519-2000

Email:

pailliotetR@state.gov murrayTA@state.gov

TECHNICAL EVALUATION FACTORS

Technical acceptability will be evaluated on a Pass/Fail basis. To be considered for award, offerors must successfully satisfy all of the following technical evaluation factors:

mailto:pailliotetR@state.gov mailto:murrayTA@state.gov

FACTOR 1 – TECHNICAL COMPLIANCE

The offeror shall demonstrate that the proposed vehicles fully comply with all minimum technical, operational, performance, safety, environmental, and accessory requirements specified in this Statement of Work (SOW). Offerors proposing an "equal" product shall provide manufacturer brochures, technical specifications, and supporting documentation demonstrating compliance with all stated requirements.

Evaluation: Pass/Fail.

FACTOR 2 – LOCAL WARRANTY, SERVICE SUPPORT, AND SPARE PARTS

AVAILABILITY

The offeror shall demonstrate the availability of warranty coverage, authorized maintenance facilities, technical support, and spare parts within Costa Rica throughout the warranty and preventive maintenance periods. Offerors shall identify the authorized dealer, distributor, representative, or service provider responsible for supporting the vehicles within Costa Rica.

Evaluation: Pass/Fail.

FACTOR 3 – PREVENTIVE MAINTENANCE PROGRAM

The offeror shall demonstrate compliance with all preventive maintenance requirements identified in this SOW, including the provision of manufacturer-recommended maintenance, labor, lubricants, fluids, filters, inspections, diagnostics, and other services necessary to maintain the vehicles in operational condition throughout the required coverage period.

Evaluation: Pass/Fail.

FACTOR 4 – REGULATORY COMPLIANCE AND DONATION SUPPORT

The offeror shall demonstrate the ability to comply with all applicable Costa Rican legal, registration, importation, environmental, operational, and regulatory requirements. The offeror shall also demonstrate the ability to provide all documentation and administrative support necessary to facilitate the transfer of ownership and donation of the vehicles to the Government of Costa Rica.

Evaluation: Pass/Fail.

PRICE

Award will be made to the responsible offeror whose quotation is determined to be technically acceptable under all evaluation factors and offers the lowest evaluated price.

PREPARATION FOR DELIVERY

The vehicles should be in factory-new condition (zero-kilometer standard, current production year) and must be delivered in optimal operating conditions and quality, free of any structural, mechanical, or aesthetic defects.

MARKING AND SUBMISSION OF DOCUMENTS

The vehicles and complementary documents will be delivered to the following location:

Shipping Destination: DAP Costa Rica

The Bill of Lading (BOL) shall identify each vehicle and associated item by manufacturer, make, model, and quantity, as applicable.

Consignee:

U.S. Embassy San José – INL Attn: Ronald Pailliotet / Travis Murray

Final Destination:

Costa Rica

Telephone:

+506 2519-2000

Points of Contact:

Ronald Pailliotet – pailliotetR@state.gov Travis Murray – murrayTA@state.gov

The contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment.

Even though this product will be donated to Government of Costa Rica, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping documents, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above).

mailto:pailliotetR@state.gov mailto:murrayTA@state.gov

The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnecting batteries from the electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

DELIVERY SCHEDULE

The vehicles and all associated components shall be delivered to the final destination identified in this Statement of Work (SOW) as soon as practicable, but no later than ninety (90) calendar days after receipt of the contract award.

For vehicles supplied from outside Costa Rica, the delivery period shall include all transportation, exportation, importation, customs processing, and logistics activities necessary to deliver the vehicles to the designated delivery location.

For vehicles procured within Costa Rica, the delivery period shall include all preparation, registration (if applicable), transportation, and delivery activities necessary to deliver the vehicles to the designated delivery location.

PLACE OF DELIVERY

The vehicles and all associated equipment shall be delivered to the following location:

U.S. Embassy San José Bureau of International Narcotics and Law Enforcement Affairs (INL) Avenida 0, Calle 120 Pavas, San José Costa Rica

Attention:

Ronald Pailliotet / Travis Murray

Telephone:

+506 2519-2000

Purchase Order No. __________ (To be completed upon contract award)

All shipping containers, packages, Bills of Lading (BOL), Air Waybills (AWB), and related shipping documentation shall be clearly marked with the applicable Purchase Order Number and identified as “Diplomatic Cargo.”

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor, when applicable, in obtaining customs clearance and tax exemption documentation from the Government of Costa Rica in accordance with the requirements of this contract.

For vehicles supplied from outside Costa Rica, the Contractor shall be responsible for preparing and providing all shipping, customs, importation, exportation, and transportation documentation required for delivery to the destination.

For vehicles procured and delivered within Costa Rica, the Contractor shall comply with all applicable local commercial, registration, and delivery requirements.

The Contractor shall include all transportation, freight, logistics, handling, port charges, customs processing fees, and any other costs necessary to deliver the vehicles to the destination identified in this contract. The U.S. Government shall not be responsible for any additional charges not specifically identified in the Contractor's quotation.

EXPORT LICENSE

When applicable, the Contractor shall comply with all export control, licensing, customs, transportation, and regulatory requirements imposed by the country of origin and any applicable international, U.S., or foreign laws governing the export, shipment, and delivery of the vehicles and associated equipment.

For vehicles supplied from outside Costa Rica, the Contractor shall obtain and maintain all licenses, permits, export declarations, customs documentation, and authorizations necessary to lawfully export, transport, and deliver the vehicles to the final destination identified in this Statement of Work.

When applicable, the Contractor shall comply with the Arms Export Control Act (AECA), the International Traffic in Arms Regulations (ITAR), the Export Administration Regulations (EAR), and any other applicable export control regulations.

For vehicles procured and delivered within Costa Rica, the Contractor shall comply with all applicable Costa Rican laws, regulations, registration requirements, and commercial practices governing the sale, delivery, warranty support, and transfer of ownership of motor vehicles.

The Contractor shall be solely responsible for obtaining any permits, licenses, authorizations, or approvals required for performance of this contract at no additional cost to the Government.

INSPECTION AND ACCEPTANCE

Although Factory Acceptance Test (FAT) will be required, SUV vehicles and their components will not be accepted until successfully tested for five (5) consecutive days on site, in Costa Rica.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment.

LOCAL REPRESENTATION, WARRANTY SUPPORT, AND REGULATORY

COMPLIANCE

The Contractor shall demonstrate the availability of authorized maintenance facilities, warranty support, technical assistance, and spare parts within Costa Rica for the proposed vehicles throughout the warranty and preventive maintenance periods.

Offerors shall maintain, or have access to, an authorized dealer, distributor, representative, or service provider located in Costa Rica capable of performing warranty repairs, scheduled maintenance, diagnostics, and parts replacement for the proposed vehicles.

The Contractor shall ensure that adequate spare parts, consumables, and technical support are reasonably available within Costa Rica to support the continued operation of the vehicles after delivery and subsequent donation to the Government of Costa Rica.

If the offeror is located outside Costa Rica, the offeror shall ensure that the proposed vehicles fully comply with all applicable Costa Rican importation, registration, environmental, safety, emissions, and operational requirements necessary for lawful registration and operation within the Republic of Costa Rica.

Failure to demonstrate compliance with the requirements of this section may render an offer technically unacceptable.

DONATION SUPPORT AND TRANSFER OF OWNERSHIP

The Contractor shall provide all documentation required to facilitate the transfer of ownership of the vehicles to the Government of Costa Rica following delivery and acceptance by the U.S.

Government.

The Contractor shall cooperate, as necessary, with the U.S. Government, the Government of Costa Rica, the National Registry, and the State Public Notary Office in support of vehicle registration, ownership transfer, and donation-related administrative requirements.

Any documentation required for lawful registration, ownership transfer, warranty registration, or future operation of the vehicles by the Government of Costa Rica shall be provided by the Contractor at no additional cost to the Government.