PR15959649 - RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges.pdf

PDF 333 KB Posted Apr 30, 2026

Attached to: RFQ FOR SUPPLY OF Printer Toners Expendables
Solicitation number: PR15959649
Issued by: Department of State US Embassy Pretoria

About this file

Written by GovTribe AI · Apr 30, 2026

This is a Request for Quotation (RFQ) issued by the U.S. Embassy in Pretoria, South Africa for the supply of original HP printer toner cartridges and imaging drums. The RFQ number is PR15959649 and the closing date for submissions is 17:00 on May 29, 2026. The solicitation requires 14 line items totaling 62 units of various HP LaserJet toner cartridges in different colors and yields (black, cyan, yellow, and magenta) and one imaging drum unit. Only original HP cartridges are acceptable; generic or compatible items will not be considered. Quotations must be submitted electronically in English to Pretoria_quotations@state.gov and must include the reference number PR15959649.

Vendors must include all transportation and delivery costs in their quotes based on their location: local South African vendors must include delivery costs to the U.S. Embassy Warehouse at 30 Gemsbok Street, Koedoespoort, Pretoria 0186; U.S. vendors must include shipping charges to freight forwarders in Mountainside, New Jersey with estimated weight and dimensions; and vendors from other countries must include door-to-door shipping costs to the Pretoria warehouse. New vendors must submit company profiles in English. All vendors must register in the System for Award Management (SAM) database prior to contract award per FAR 52.204-7 and must complete the attached NDAA Certificate for Vendor Compliance. Payment will be made via electronic fund transfer 30 days after work completion and invoice receipt; no advance payments, deposits, or contract modifications are authorized, and the U.S. Embassy cannot sign vendor contracts or terms and conditions.

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SENSITIVE BUT UNCLASSIFIED

U.S. Embassy-Pretoria South Africa

PR15959649: RFQ FOR SUPPLY OF Printer Toners Expendables

The U.S. Embassy in Pretoria invites interested and qualified service providers to submit their Bids for the supply of HP Printer Cartridges

NB: Only Original HP Cartridges will be accepted. No Generic Items will be acceptable.

No Item Code

Description Quantity

1. CF289X HP 89X High Yield Black Original LaserJet Toner Cartridge 5

2. W2004A HP 660A Original LaserJet Imaging Drum 5

3. W2010X HP 659X High Yield Black Original LaserJet Toner Cartridge 5

4. W2011X HP 659X High Yield Cyan Original LaserJet Toner Cartridge 5

5. W2012X HP 659X High Yield Yellow Original LaserJet Toner Cartridge 5

6. W2013X HP 659X High Yield Magenta Original LaserJet Toner Cartridge 5

7. W2120X HP 212X Black Original LaserJet Toner Cartridge 3

8. W2121X HP 212X Cyan Original LaserJet Toner Cartridge 3

9. W2122X HP 212X Yellow Original LaserJet Toner Cartridge 3

10. W2123X HP 212X Magenta Original LaserJet Toner Cartridge 3

11. W2131X HP 213X High Yield Cyan Original LaserJet Toner Cartridge 5

12 W2132X HP 213X High Yield Yellow Original LaserJet Toner Cartridge 5

13 W2133X HP 213X High Yield Magenta Original LaserJet Toner Cartridge 5

14 W2130X HP 213X High Yield Black Original LaserJet Toner Cartridge 5

Please note the following BEFORE submitting your offer:

• Company profiles. Those have not done a business with U.S embassy before, kindly submit company profiles and should be written in English.

• Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.

• Delivery Address (for local vendors): Include in your quote your delivery cost to the U.S Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria - 0186

• Shipping address (U.S vendors): Include shipping charges to our freight forwarders in Mountainside, New Jersey and include the estimated weight and dimensions of the shipment.

The exact delivery address will be confirmed when the contract is awarded.

• If shipping from countries other than U.S.A and South Africa, please include your shipping cost for door-to-door shipment to U.S Embassy Warehouse, 30 Gemsbok

Street, Koedoespoort, Pretoria, South Africa, 0186. You will be provided with a

Certificate A for exemption of local customs duties and taxes and ALL other charges related to shipping and delivery must be included in your quote.

SENSITIVE BUT UNCLASSIFIED

• U.S Vendors: For evaluation, the Government will add estimated transportation charges from the U.S. Despatch Agency (USDA) to the destination at Pretoria, South Africa to those quotations offering delivery to the USDA. These costs will be based on the prevailing freight rates available to the Department of State."

• SAM. All Vendors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7.

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

• U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.

• Prior to award stage of the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov. Please see the attached guide.

• Your submission must indicate our reference number: PR15959649 - RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges-TSHIFHIWA

• The closing date for submissions is 17h00 on May 29th, 2026

• Submissions must be emailed to

• U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.

• NB: Note that NO DEPOSIT payments will be authorized.

• As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.

• By submitting an offer, you agree to waive any terms that may contrast with the above.

https://www.sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C01%7CBensonTR%40state.gov%7C51b613bc6ff44c32d1ad08dbcefda552%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638331361014195344%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=n6EkPIQ93QySDhnMjmCIDClGI1P%2F%2FZca1qLk8Baxm9E%3D&reserved=0

File details come from the government source that posted it. Updated Apr 30, 2026.