SOW for General Renovation 12-189_U.pdf

Embassy of the United States of America, Malawi

August 5, 2026

Dear Prospective Offeror:

Subject: Request for Quotes, RFQ# PR15858953

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at fair and reasonable price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Enclosed is a Request for Quotes (RFQ) for comprehensive renovation works at U.S.

Government 12/189. If you would like to submit a quotation, follow the instructions in the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The proposals from General Contractors for comprehensive renovation works at

U.S. Government 12/189 includes driveway repair, septic repairs, tile installation, handrail installation, ceiling replacement, door and screen replacements, bathroom renovations and carpentry work.

Work shall be carried out in conformance with this Statement of Work (SOW) and

Specifications, General Conditions, and the Contract Terms and Conditions. If there is a conflict between the documents, the Contractor shall follow the more stringent requirement.

The following schedule shall be implemented:

a. Date for site visit expression of interest: August 7, 2026

b. Date for Site Visit August 10, 2026 @ 10.000 AM

c. Date for questions from site visit: August 11, 2026

d. Date/Deadline for the submission of bids: August 21, 2026 @0200 PM

No quotations will be accepted after this stipulated deadline. Quotations must be in English and incomplete quotations will not be accepted. If you would like to attend, you must request permission in writing by sending an email expression of interest to LilongweGSOProcurement@state.gov on or before the date stipulated above. A maximum of two attendees shall be permitted due to security control limitations.

Your quotation must be submitted electronically to

LilongweGSOProcurement@state.gov is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.

Additional files should be attached to separate emails and less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. Signed SF-1442 form

2. Acknowledgement of understanding and acceptance of the Statement of

Work and Specifications

3. Pricing

4. Additional information required to support Evaluation Criteria

5. Proof of SAM Registration, or if not registered in SAM, all required provisions outlined in the FAR Clauses.

We welcome your interest in working with the U.S. Embassy in Lilongwe and look forward to reviewing your proposal.

Sincerely, Contracting Officer mailto:LilongweGSOProcurement@state.gov mailto:LilongweGSOProcurement@state.gov

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

PR15858953

AREA 40/PLOT 24 KENYATTA DRIVE BOX 30016 ATT GSO

PROCUREMENT

LILONGWE 3 MALAWI

SF 1442 COVER SHEET

A.PRICING

B.STATEMENT OF WORK

C.NSPECTION AND ACCEPTANCE

D.DELIVERIES AND PERFORMANCE

E.CONTRACT ADMINISTRATION DATA

F.SPECIAL TERMS AND CONDITIONS

G.CLAUSES

H.INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

I.EVALUATION CRITERIA

J.REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SEE ITEM 7

KOSLAT MUNTHALI LilongweGSOProcurement@state.gov

8/21/2026

SOFT

02:00PM

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. INSPECTION AND ACCEPTANCE

D. DELIVERIES AND PERFORMANCE

E. CONTRACT ADMINISTRATION DATA

F. SPECIAL TERMS AND CONDITIONS

G. CLAUSES

H. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

I. EVALUATION CRITERIA

J. REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS

SECTION A - PRICING

1. FIRM FIXED PRICE CONTRACT

A. The Government contemplates award of a firm fixed price contract resulting from this solicitation.

B. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

C. Magnitude of Construction Project: In accordance with the scale provided in FAR36.204, it is anticipated that this project is in the price range between $50,000 and $100,000.

D. Payments shall be made in Malawi Kwacha. See payment terms in attached Contract Clauses.

2. OFFERORS’ RESPONSIBLIITIES

A. Each Offeror is responsible for:

1) Thoroughly reviewing the Statement of Work, Specifications, and

Drawings and understanding their requirements.

2) Visiting the project site and becoming familiar with all working conditions, local laws and regulations; and

3) Determining that all materials, equipment and labor required for the work are available.

B. Any ambiguity in the solicitation, including specifications and contract drawings, must be reported to the Contracting Officer. Any prospective

Offeror who requires clarification, explanation or interpretation of the contract requirements must make a request to the Contracting Officer not less than ten working days before the closing date of the solicitation.

Offerors may rely ONLY upon written interpretations by the Contracting

Officer.

3. PRICE PROPOSAL

A. The Contractor shall complete all work required under this contract -including all labor, materials, overhead, and profit - for the following firm fixed price and within the time specified.

B. The Contractor’s offer shall include the necessary materials to complete the project, or provide a clear delineation of the materials excluded from the price which the Contractor would propose be acquired by the U.S.

Government.

C. The Offeror may provide a more detailed or alternative form of a price proposal.

4. PRICE OFFERED

Division/Description Price

VAT

(if applicable) Total

1. Driveway repair

2. Septic repairs

3. Tile installation

4. Handrail installation

5. Ceiling replacement

6. Door and screen replacements

7. Bathroom renovations

8. Carpentry works

9. Allowances/ Contingency

TOTAL:

Offeror: Date:

SECTION B - STATEMENT OF WORK

The U.S. Embassy Lilongwe offers the following Statement of Work and

Specifications for consideration, bidding, and upon bid acceptance as a list of required activities in the performance of the Contract in conformance with the

General Requirements, Attestations, and Contract Clauses.

1. INTRODUCTION

1.1 The Statement of Work includes comprehensive renovation works at

U.S. Government property 12/189. The U.S. Embassy Facilities Section will be involved in the execution and coordination of this project with the contractor.

1.2 Pre-Bid Meeting: There will be a pre-bid meeting to verify conditions, materials, and requirements. See the solicitation cover letter for further information.

1.3 Contract Administration:

Contracting Officer (CO):

Karen Coulson, General Services Officer

CoulsonKM@state.gov

Mobile: 0888-760-176

Contracting Officer Representatives (COR):

Gregory Buie, Assistant Facility Manager

BuieGA@state.gov Mobile: 0883-430-308

Facilities Staff Government Technical Representative (FAC GTR):

Nyson Lozani, Residential Maintenance Supervisor

LozaniNM@state.gov

Mobile Number: 0882-265-112 mailto:BuieGA@state.gov mailto:LozaniNM@state.gov

2. SUMMARY OF CONDITIONS AND WORK:

2.1 The work includes but is not limited to:

2.1.1 Driveway repair and resurfacing

2.1.2 Rebuilding a section of the perimeter wall

2.1.3 Septic tank repair

2.1.4 Installation of new floor tiles

2.1.5 Installation of handrails

2.1.6 Ceiling replacement

2.1.7 Replacement of door and screen frames on the enclosed veranda/patio

2.1.8 Upgrading all plumbing from galvanized pipes to PPR pipes

2.1.9 Comprehensive electrical system upgrades, including new wiring, distribution boards, lighting, and outlets.

2.2 Work shall be carried out in conformance with this SOW and

Specifications, General Conditions, and the Contract Terms and

Conditions. If there is a conflict between the documents, the Contractor shall follow the more stringent requirement.

2.3 The Contractor shall take its own measurements on site and verify all dimensions during the site visit

2.4 At the end of each working day, the contractor must secure all opened trenches to ensure there is no trip hazard. The contractor shall repair all damage (water pipes and electrical cables) as he is excavating at his expense.

2.5 The Contractor shall supply all materials and fittings unless otherwise specified in the Scope of Work. Before supplying any materials

(fittings, accessories, cabinets, etc.), the Contractor shall submit samples to the Embassy for review and approval.

2.6 Before disposing of any existing fittings or materials removed during the works, the contractor shall allow the Embassy to inspect all items and identify any it wishes to retain.

3. Driveway

3.1 Identify and mark all existing utility lines before starting earthwork.

Provide the COR with at least 48 hours’ notice before any utility disconnection.

3.2 Demolish and excavate the existing driveway; remove all debris from the site.

3.3 Adjust excavation depth to match the adjacent lawn elevation. Ensure the finished concrete curb elevation does not exceed 25mm (1in.) above adjacent grade.

3.4 Compact and smooth subgrade, maintaining a minimum 2% slope for drainage.

3.5 Install geotextile fabric over the prepared subgrade, turning up at the sides against the curb base. Overlap fabric at least 300mm (12in.) above the aggregate base elevation.

3.6 Construct reinforced concrete curbs as specified:

• 150 x 350mm (6 in. x 12 in.) on the lower side (Det 1).

• 150 x 535mm (6 in. x 21 in.) on the higher elevation side (Det

2).

• Reinforce with #4 rebar (Y12), linked with ¼ inch ties at 600mm intervals, with a minimum cover of 75mm (4 in.).

3.7 Use concrete with a minimum compressive strength of 3000 psi at 28 days.

3.8 Cut control joints at a maximum of 1200mm or at all points of tangency.

Fill joints with flexible polyurethane sealant before aggregate base installation.

3.9 Provide a ¾ in demi-bullnose on the attack side, and on both sides below the gate.

3.10 Install a 150mm (6 in.) thick layer of open-graded, crushed, angular aggregate. Compact thoroughly without damaging the geotextile fabric.

3.11 Install a 38mm (1.5 in.) thick compacted bedding layer of medium-course sand, screened to 3/16 in.

3.12 Screed sand to a uniform, level grade in sections.

3.13 Submit samples and specifications for approval. Use concrete pavers, minimum 100mm (4 in.) thick.

3.14 Hand-set pavers, maintaining bedding layer integrity. Tap into place with a rubber mallet.

3.15 Use a paver splitter or dry cutter for clean edges.

3.16 Compact pavers with a vibratory plate compactor using a protective barrier.

3.17 Mix jointing sand with a small quantity of cement and spread over the entire paved surface. Work the mixture into all joints using a stiff brush, sweeping across the pavers until all joints are fully filled.

3.18 Begin installation at the existing grill outside the gate and continue inward through the gate. Install a small curb at the gate entrance.

General Notes

• Maintain or improve the existing driveway slope to ensure proper drainage into the existing drain.

• Use the existing driveway entrance level as the reference for final paver elevation.

4. Perimeter wall

4.1 Remove existing concertina wire and coping from the affected wall section. Demolish wall panels (whole length) without damaging adjoining sections.

4.2 Remove all bamboo bushes and roots along the wall line and within the footing area.

4.3 Excavate foundation trenches to a depth of up to 900mm and remove all excavated material from site.

4.4 Cast plain concrete Grade 20 (50mm thick) as blinding to foundations.

4.5 Cast in-situ reinforced concrete Grade 20 for foundations, columns, and column bases, including a reinforced concrete strip footing of 600 ×

200mm. Columns shall be 200 × 200mm at the end of each 3600mm wall panel. Provide expansion joints.

4.6 Construct foundation walls of blockwork, incorporating vertical and horizontal reinforcement as specified for the main wall blockwork, fully tied into foundations, columns, and reinforced concrete beams.

4.7 Plaster foundation walls and apply an approved bituminous damp-proof coating or bituminous fabric to provide moisture protection prior to backfilling. Backfill and compact excavated material around foundations in layers.

4.8 Lay DPC on the foundation wall.

4.9 Supply and construct solid concrete blockwork (plain concrete mix

10/20, strength 7 N/mm²) bedded in cement mortar (1:4) for walls and columns.

4.10 Use 200mm thick concrete hollow blocks. Install brickforce wire at every second course in mortar joints and Y12 vertical reinforcement in block cells at 1800mm intervals.

4.11 Provide a 200mm deep reinforced concrete horizontal beam, cast in-situ midway within the 2700mm high blockwork (approx. 1350mm above finished ground/floor level), fully tied into columns and blockwork reinforcement.

4.12 Provide a top/crown reinforced concrete beam (100mm deep) such that the top of the beam is at 2700mm (9 ft) above finished ground level.

4.13 Supply and install pre-cast concrete Grade 10 wall coping with proper overhang and drip grooves.

4.14 Apply one coat of 13mm cement and sand plaster (1:4) with a wood float finish to all walls and columns. Apply two coats of silicone-based primer and finish with weatherproof paint on both faces of the walls, including copings.

4.15 Supply and install 350mm diameter coiled galvanized razor wire along the full length of the perimeter wall.

4.16 Fix razor wire on top of the perimeter wall or at an inward-facing angle along the entire perimeter.

4.17 Ensure a minimum of 12 coils per metre of razor wire. Use 12mm diameter steel bars as holding spikes at intervals not exceeding

1000mm. Install two parallel tying wires to securely support and stabilize the razor wire.

5. Septic Tank repairs

5.1 Remove existing manhole covers.

5.2 Disinfect all interior surfaces using a 5% chlorine solution (sodium hypochlorite). (The septic tank shall be emptied by another vendor prior to commencement of the Works.)

5.3 Carefully demolish and remove the existing reinforced concrete top slab, without damaging the existing septic tank walls.

5.4 Raise the existing septic tank walls by two (2) courses using 230mm thick bricks to match the existing. Lay bricks in cement and sand mortar

(1:4), ensuring proper bonding with the existing walls.

5.5 Remove all loose, deteriorated, or damaged plaster from the interior walls and floor, chipping back to sound substrate. Replace or repair all damaged or deteriorated bricks. repoint all defective brick joints with cement and sand mortar (1:4).

5.6 Repair all cracks in the masonry walls and bottom slab using a non-shrink cementitious mortar

5.7 Level the floor where necessary using a cementitious screed, ensuring a uniform fall towards the outlet.

5.8 Apply an approved epoxy or acrylic bonding agent to all prepared surfaces and patch repaired areas with non-shrink cementitious repair mortar to provide a sound substrate for plastering.

5.9 Replaster all interior walls and the floor with 20mm thick waterproof cement and sand plaster (1:3 mix) incorporating an approved integral waterproofing admixture. Finish with a smooth steel trowel.

5.10 Apply a 3mm thick cementitious waterproof skim coat to all internal plastered surfaces.

5.11 Cast a new 150mm thick reinforced concrete top slab (Grade 25) complete with formwork, reinforcement, and manhole openings.

Reinforce the slab with A142 welded steel mesh or Y12 high-yield reinforcement bars at 200mm centres, complete with a minimum 25mm concrete cover. Finish the top surface smooth and provide openings for heavy-duty manhole covers complete with frames.

5.12 Install two (2) 110mm PVC tees at the designated locations inside the septic tank.

5.13 Supply and install new heavy-duty plastic manhole covers complete with frames.

5.14 Construct a new soakaway system connected to the septic tank, as follows:

a. Position the soakaway a minimum of 2000mm from the septic tank.

b. Excavate the pit to 1200mm diameter, at a depth to suit the existing septic tank outlet level. Excavate the connection trench and French drains.

c. Cast a 150mm thick Grade 25 reinforced concrete base slab.

d. Construct soakaway walls using 230mm thick bricks, laid in cement and sand mortar (1:4). Leave openings as required to facilitate seepage and provide the inlet opening from the septic tank.

e. Apply 12mm thick internal cement and sand plaster (1:3 mix) incorporating waterproofing admixture to all areas requiring plastering.

f. Cast a 150mm thick reinforced concrete top slab (Grade 25).

g. Construct 2000mm long French drains, lined with geotextile fabric and filled with clean 50–150mm graded stone to 300mm below finished ground level. Fold the geotextile over the stone before backfilling.

h. Supply and install 110mm Class 10 uPVC pipework with watertight connections between the septic tank and soakaway.

Seal all joints.

i. Backfill excavations in 150mm layers and compacting each layer.

5.15 Remove all debris from the work site upon completion.

6. Install new tiles (entire house)

6.1 Protect all doors, appliances, and adjacent surfaces with plastic sheeting or dust barriers to prevent dust spread during work.

6.2 Remove all existing floor tiles throughout the house (excluding the guest bedroom) and scrape off all residual adhesive.

6.3 Clean and inspect the subfloor to confirm it is level and free of debris.

Where unevenness or damage is found, perform additional leveling or repair work before proceeding with tile installation.

6.4 Supply and install ceramic tiles. All tile samples must be submitted to and approved by the Embassy prior to purchase.

6.5 Lay tiles with consistent spacing, using spacers to ensure uniform joint lines throughout.

6.6 Apply tile adhesive and grout evenly across all surfaces.

6.7 Install skirting boards using matching tile material, finished with approved edging strips.

6.8 Ensure all baseboards are tiled and finished with appropriate edging strips, consistent with the rest of the installation.

6.9 As part of the bathroom remodeling work:

• Remove all existing floor and wall tiles in every bathroom.

• Supply and install new floor and wall tiles in all bathrooms.

• Install mosaic tiles in all shower spaces.

6.10 Tile Specifications

• Non-slip

• Semi-gloss finish

• Durable and wear-resistant

7. Install handrail

7.1 Main Khonde Handrail (10 meters approx.)

a. Install handrail at a height of 34–38 in., capable of withstanding a force of at least 91kgs (200 lbs) applied within 5 cm of the top edge.

b. Construct the handrail using 40mm diameter galvanized pipe with a wall thickness of 3mm.

c. Position the handrail on the right side of the steps when descending.

d. Set the rail 500mm below the surface using strong concrete (mix ratio 1:2:3—cement, sand, gravel/crushed stone).

7.2 Guest wing steps Handrail (1.5meters approx.)

a. Fix the handrail to the existing wall on the left side when descending.

b. Construct the handrail using 40mm diameter galvanized pipe with a wall thickness of 3mm at a height of 34–38 in.

c. Secure the handrail to the wall using appropriate fasteners and anchor

7.3 Painting the handrail

a. Use high-quality, lead-free paint suitable for outdoor use and for metal guard rails (e.g., enamel gloss silver paint).

b. Obtain approval of paint color from U.S. Embassy staff prior to commencement of work.

c. Apply multiple coats of paint to achieve the desired color and coverage, allowing each coat to dry completely before applying the next.

d. Clean up any spills or drips using the appropriate cleaning solution recommended for the type of paint used.

8. Masonry

8.1 Repair the existing stormwater drains around the house.

8.2 Rebuild the existing walkway from the patio to the outdoor seating area.

8.3 Rebuild the walkway from the driveway to the main entrance of the staff house, using the same paver-laying process specified for the driveway (refer to Section 3).

8.4 Construct a new seating area and lay pavers throughout.

8.5 Construct a retaining wall around the seating area as follows:

a. Retaining wall height to be determined on site.

b. Construct a reinforced concrete footing.

c. Construct the retaining wall using reinforced concrete blocks or reinforced concrete.

d. Install reinforcement bars at 900mm centers through the blockwork, anchored into the footing.

e. Install brickforce wire in mortar joints at 600mm centers; fill all hollow block cores with lean concrete or mortar.

f. Install concrete coping on top of the retaining wall with appropriate overhang and drip groove.

g. Plaster both faces of the retaining wall and apply a bituminous membrane or bituminous coating.

8.6 Demolish the existing water channel/fish pond at the end of the seating area. Level and prepare the site for landscaping works, to be carried out by a separate gardening contractor.

8.7 Seal the flat roof slab with an asphalt waterproof membrane to prevent leakage. Overlap the asphalt membrane at the slab-to-wall junction.

Verify and adjust the slab's surface slope to 3% to ensure proper drainage into the downspout.

8.8 Sand and refinish any peeling plaster on the underside of the roof slab.

8.9 Smooth all walls with POP and apply primer to all walls and ceilings in preparation for painting. Painting works will be carried out by a separate contractor.

8.10 Sealing Seal off all vents around the house.

8.11 Demolish a small portion of the wall between the common bath and

Room 1. Build up a new, straight wall to expand the bathroom space.

9. Carpentry

9.1 Replace all ceilings and cornices (100mm) throughout the house. Install

Nulite board ceilings and apply a POP finish. Additional framing members may be required to support the new ceiling system.

9.2 Demarcate the laundry area by closing it off from the kitchen with a drywall partition. Apply POP finish and paint to the drywall.

9.3 Seal off the screened veranda area with drywall from beam level to the underside of the roof. Install a ceiling on the veranda that follows the roof profile.

9.4 Replace all wooden frames, doors, and screens on the enclosed verandas/patios (2 no.) with new aluminum frames and screens. Provide mesh wire around the doors to prevent access to door handles from outside.

9.5 Remove all louvred glass on the fanlights and replace with fixed laminated glass.

9.6 Modify window grills to close off gaps around the escape hatch in all bedrooms.

9.7 Remove thermo-wrap from all kitchen cabinet doors. Repaint with

Duco paint in a matt finish.

9.8 Gutter and Downpipe Repair

• Repair and make good all existing gutters and downpipes around the house.

• Ensure proper discharge from gutters into the stormwater drains.

• Disconnect downspouts currently draining onto the flat slab/roof.

• Introduce 2 new gutters to replace the downspouts draining onto the slab, and relocate them away from the slab.

• Direct relocated downpipes properly into the stormwater drains, introducing water traps where necessary. (Location of new downpipes to be confirmed on site.)

• Replace the existing downspout from the flat slab with a wider downspout.

9.9 Replace the wooden-framed folding garage door with a metal folding door.

9.10 Repair two room doors and the toilet door at the staff house.

9.11 Install new windows and a new hardwood door at the guard house.

10. Electrical

10.1 General requirements

a. All wiring shall use single-core cables installed in concealed PVC conduit within walls.

b. Remove all cable trunking and eliminate or isolate all redundant cables, including dish and telephone cables, from both ends.

c. Replace all flexible cables with single-core cables, except where required for appliance connections.

d. Clean all switchgear and fittings thoroughly; replace any that are damaged or worn.

e. Ensure all socket outlets, switches, and wall-mounted fittings are installed level and straight.

f. Adjust the height of all bottom socket outlets to 30cm above the floor.

g. Use cable manufacturers branded cables only for rewiring.

h. All underground cables (e.g, for water pump and guard house supply) shall be armored and from cable manufacturers brand.

i. All replacement switches, sockets, and geyser switches shall be

T&J brand.

j. All interior light bulbs shall include LED lamps from Glow Lite or FSL brands (220 volts and 7 to 9 watts rated).

k. All down lights fittings shall be with replaceable bulbs type (GU

10 or MR16) Radiant brand.

l. Remove completely all electrical cables, fittings and accessories and fully isolate the old pond (open area) wiring.

10.2 Main distribution board

a. Clearly label the main and all sub-distribution boards, including numbering each MCB to indicate its location and controlled equipment (e.g., 1 = Master Bedroom Lights, 2 = Dining Room

Sockets).

b. Supply and install isolators for the staff house distribution boards

(50A 4P isolator).

c. Supply and replace any malfunctioning switch gear on the main electrical distribution board.

d. Supply and install 3 additional circuits for the sockets and 2 additional circuits for lighting to allow for load distribution.

e. Correct the earth resistance to 15 ohms or less.

10.3 Kitchen

a. Supply and install a new metal-blade kitchen fan and regulator

(Panasonic or Bajaj brand).

b. Supply and install 6 by downlight fittings with bulbs in the kitchen

(actual positions to be confirmed during execution).

c. Supply and replace the cooker hood with a Defy-type unit with an adaptable air duct that should be vented out through the ceiling and then out.

d. Conceal into the wall the surface socket outlets and their associated paths.

e. Supply and replace the cooker control unit (T&J brand).

10.4 Living room

a. Supply and install 8 by downlight fittings with bulbs in the living room (actual positions to be confirmed during execution).

b. Supply and install two socket outlets to replace single sockets.

c. Supply and install 2 additional socket outlets (actual position to be confirmed during execution).

d. Run a 25mm PVC conduit pipe with long radius bends from the roof to the living room area for dish cable access (Actual position to be confirmed during execution).

10.5 Living room Khonde

a. Supply and install 9 by downlight fittings with bulbs in the living room (actual positions to be confirmed during execution).

b. Supply and install two socket outlets.

c. Supply and install 2 additional socket outlets (actual position to be confirmed during execution)

10.6 Dining room

a. Supply and install 4 by downlight fittings with bulbs in the dining room (actual positions to be confirmed during execution).

b. Supply and install 2 additional socket outlets (actual position to be shown during execution)

10.7 Master Bedroom

a. Supply and install 6 by downlight fittings with bulbs in the Master bedroom (actual positions to be confirmed during execution).

b. Supply and install four socket outlets to replace single sockets and seal off the redundant ones.

c. Supply and install 1 additional socket outlet (actual position to be confirmed during execution).

10.8 Bedroom 2 and 3

a. Supply and install 4 by downlight fittings with bulbs in each of the bedrooms (actual positions to be discussed during execution).

b. Supply and install two socket outlets to replace single sockets and seal off the redundant ones in each of the bedrooms.

10.9 Guest Bedroom

a. Supply and install 5 by downlight fittings with bulbs in the guest bedroom (actual positions to be discussed during execution).

b. Supply and install two additional socket outlets.

10.10 Guest Bedroom Khonde

a. Supply and install 6 by downlight fittings with bulbs in the guest bedroom Khonde (actual positions to be discussed during execution).

10.11 Corridor 1

a. Supply and install 5 downlight fittings with bulbs in the first passage (corridor) (actual positions to be discussed during execution).

10.12 Corridor 2

a. Supply and install 4 by downlight fittings with bulbs in the second corridor (actual positions to be discussed during execution).

10.13 Office

a. Supply and install 4 by downlight fittings with bulbs in the office

(actual positions to be discussed during execution).

10.14 Bathrooms (Master, Guest and Common)

a. Supply and install three ceiling mounted extractor fans, (300mm diameter, 220V, 2000 rpm, with inside guard and external insect grill). They will have an air duct to guide the air outside via the ceiling. They will be operated by the light switch in each room.

b. Supply and install three by 1-foot shaver lights with replaceable

LED tubes on the medicine cabinets.

c. Supply and replace all the light fittings with Radiant type and install an additional one in the master bathroom.

10.15 Ceiling void

a. Supply and install a double-flush socket for emergency lighting, with a dedicated circuit breaker.

b. Remove all redundant cables and pipes from the ceiling.

c. Confirm all wiring is in conduit, all junction boxes are covered, and all cable joints use wire nuts.

10.16 Garage

a. Remove the Electrical distribution board and rewire its associated circuits to the new electrical board in the staff house.

b. Remove the manual security light switch and rewire it directly to the photocell.

c. Reroute the water heater circuit to the new water heater position.

d. Supply and replace two 2 by 4 ft prismatic fittings.

e. Supply and install an additional double socket outlet.

f. Supply and install nine downlights to replace the existing light fittings. (4 to be installed on corners and the others in the middle of each side).

g. Supply and replace the light switch.

10.17 Security lighting (wall-attached)

a. Rewire a dedicated circuit for all wall-mounted security lights, controlled by a 16A photo switch at accessible height.

b. Reroute all lighting cables into the ceiling or conceal (recess) them in the wall so only the light fittings are visible.

c. Supply and replace 10 by 2 feet double tube weatherproof fittings with replaceable bulbs on all the walls of the house. (include LED tube lights).

d. Supply and replace 10 by 4 feet double tube weatherproof fittings with replaceable bulbs on all the walls of the house. (include LED tube lights).

e. Lower light fittings to accessible height.

f. Supply and replace 15 by 100 watts LED lights (Radiant brand).

10.18 Pole Security lighting.

a. Rewire dedicated circuits from the nearest power source (either staff house or guard house) for the pole security lights with a photo switch for operation.

b. Replace any malfunctioning lights using the supplied flood lights under 10.17-line f.

10.19 Staff house

a. Supply and install a 10-way, single-phase, double-door electrical distribution board with all accessories (main switch, circuit breakers, isolators, earth pit, etc.) (C&S/Havels brand).

b. Clearly label the new board, including numbering each MCB to indicate its location and controlled equipment (e.g., 1 = Master

Bedroom Lights, 2 = Dining Room Sockets).

c. Supply and install 4 by 6 mm single core cables (3 reds and 1 black) as power supply from the main house electrical board

(about 30 meters but will need to confirm distance).

d. Supply and install isolators for the guard house distribution boards

(40A 2P isolator).

e. Reroute all lighting cables into the ceiling or recess them in the wall so only the light fittings are visible.

f. Supply and install 6 cheesecake fittings with replaceable bulbs in all living areas (Radiant brand).

g. Supply and install one additional socket outlet in each of the two rooms and one in the open area.

h. Supply and install two by 4 feet double-tube prismatic fittings with replaceable bulbs in the open area.

i. Replace the double socket outlet (T&J brand).

j. Supply 4mm cable to the cooking area and install a cooker unit and outlet.

k. Supply and replace two outdated light switches.

l. Conceal water heater wiring within the wall.

m. Reroute all the nearest pole security lights to this new board.

10.20 Guard house

a. Supply and install a 4-way, single-phase, double-door electrical distribution board with all accessories (main switch, circuit breakers, isolators, earth pit, etc.) (C&S/Havels brand).

b. Supply and install 4mm by 3 core armored cable as power supply from the staff house (about 70 meters but will need to confirm distance).

c. Supply and replace two cheesecake fittings with replaceable bulbs for the guard room (Radiant brand), with one installed outside.

d. Supply and install one 2-foot weatherproof double-tube light fitting with replaceable tube on the gate pillar, replacing the existing 4-foot unit.

e. Reroute all the nearest pole security lights to this new board.

10.21 HVAC

a. Supply and install (replace) 3 by 12,000 BTU and 3 by 9,000 BTU

AC units (York or Carrier brand), with all accessories (geyser switch, copper tubing, cabling, cable trunking, outdoor brackets, drainpipes, AC guards etc), to replace existing units in the Master bedroom, Dining room, Kitchen, office, bedrooms 1 and Guest room.

b. Conceal all AC piping and trunking within the walls of each room, with only external wall components visible.

c. Include outdoor unit isolators and AC guards for technician safety and surge protection.

11. Plumbing (Including Bathroom Repairs)

11.1 General

a. Remove all existing galvanized pipes throughout the house and replace with PPR pipes, except where otherwise specified.

b. Conceal all pipes within the wall.

c. Remove and replace all plumbing fittings in all bathrooms, including galvanized pipes, bathtubs, shower heads, valves, mixers, toilets, vent pipes, traps, handwash basins, and vanities.

Provide Cobra brand mixers and shower traps as follows:

• Shower mixers – ½" single lever, above-wall type, with stainless steel riser pipe and shower head (Cobra brand)

• Toilets – SABS-standard close-coupled (Betta brand), with heavy-duty seat covers

• Wash hand basin mixers – single lever (Cobra brand)

• Kitchen sink mixers – single lever gooseneck (Cobra brand)

• Angle valves – Cobra quarter-turn shutoff

• PPR valves – ballcock type

• Shower traps – Cobra brass

• PPR pipes – Class 15 or 20

d. Finish all shower cabins with mosaic floor tiles; no shower trays.

e. Install ¾" PPR isolation valves on all interior and exterior pipework, and install Cobra brand angle valves with heavy-duty flexible connectors.

f. Supply and install new PPR pipes throughout.

g. Install new floor and wall tiles in all bathrooms.

11.2 Kitchen

a. Replace the kitchen sink, kitchen mixer, and water heater.

b. Install a new PPR ballcock isolation valve with a 6mm quick-release fitting at one end for the Nano filter. Install ½" Cobra angle valves for the single-lever kitchen sink mixer.

11.3 Guest Bathroom

a. Replace all fittings (shower, toilet, vanity, and associated fittings).

b. Remove the shower tray. Create a shower cabin by building a plinth and installing laminated glass or 10mm tapered glass.

Install mosaic tiles. (Refer to drawing for new layout.)

11.4 Powder Room

a. Replace all plumbing fittings. (Refer to drawing for new layout.)

11.5 Common Bathroom

a. Replace all plumbing fittings, including bathtub, bathtub mixer, handwash basin, and vanity.

b. Remove the existing bathtub and install a shower cabin with fixed laminated glass or 10mm tapered glass. Install mosaic tiles in the shower space.

11.6 Master Bedroom Bathroom a

a. Replace all plumbing fittings (toilet, shower, and vanity). (Refer to new layout.)

b. Remove the existing bathtub.

c. Remove the shower tray and install mosaic tiles; provide a plinth and install a laminated sliding glass door or 10mm tapered glass.

11.7 Staff Quarters

a. Supply and install new bathroom fittings, including a single-lever shower mixer, toilet, and handwash basin.

b. Replace the water heater.

c. Remove the solar water heater from the roof.

11.8 Laundry

a. Replace both ¾" Cobra Garden taps (currently worn) with new ¾" x ¾" SABS-approved Cobra garden taps.

b. Relocate the water heater from the garage to the laundry yard.

11.9 Water Pump Station

a. Replace the existing water pump. Upgrade the pump and associated pipework to 2" pipes.

11.10 Guard House

a. Replace the toilet and handwash basin, including associated fittings.

11.11 Gardening/Irrigation

a. Remove all existing galvanized pipes. Supply and install new ¾"

HDPE pipes.

12. Remove the red paint on the veranda and entrance path with turpentine, clean it and leave the natural slab finish.

SECTION C - INSPECTION AND ACCEPTANCE

1. SUPERVISION, QUALITY ASSURANCE, AND INSPECTION

A. SUPERINTENDENCE BY THE CONTRACTOR: At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. (FAR

52.236-6)

B. The Contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary.

C. The Contractor shall be qualified or approved by the manufacturer to perform the work for the specified guarantee period. The Contractor shall be responsible for any Manufacturer’s Warranty and Inspection.

D. The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

E. The COR, GTR, or their authorized representatives, may inspect any or all work at all times and places during the Contract, to the extent practicable.

F. The COR, GTR, or their authorized representatives will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

G. These inspections shall follow a Quality Control Check List to:

1) Verify the construction safety guidelines are followed by the contractor.

2) Verify the safe work procures are in use to prevent injury during construction.

3) Verify the contractor’s timetable corresponds with the contract provisions.

4) Verify the contractor is functioning according to the Statement of work.

5) Document all deficiencies in writing

6) Ensure contractors correct deficiencies properly at no cost to the government

H. The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the COR as a result of such inspection. The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

2. MATERIALS AND WORKMANSHIP

A. All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

No used materials shall be installed or allowed. If a new material is damaged during the installation, the contractor shall replace the item at his/her own expense. The contracting officer or his representative shall approve all materials used before commencement of work.

B. All work under this contract shall be performed in a skillful and workmanlike manner. The COR may require, in writing, that the

Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

C. GOVERNMENT FURNISHED PROPERTY: The U.S. government is not providing any materials or equipment to the Contractor.

3. STORAGE OF MATERIALS

A. Proper storage of materials is the sole responsibility of Contractor. Stored materials shall be available for inspection.

B. The Contractor must protect all materials susceptible to damage by weather, including but not limited to all roll goods, insulation, strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

C. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

D. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from existing buildings.

E. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

F. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

G. The Contractor shall, under direction prescribed by the COR, use only established roadways, or use temporary roadways constructed by the

Contractor when and as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any applicable law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage.

The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

4. CLEANUP

A. The contractor shall maintain a clean work area.

B. At the end of each working day, the contractor shall clean the area of work and remove all tools and trash from the work area. The Contractor’s

Site Superintendent and U.S. Embassy Staff Representative shall designate sweeping/cleaning requirements daily.

C. The contractor shall use turpentine, thinners or similar harmful chemicals on site only to the extent necessary and appropriate for immediate cleaning of tools that would otherwise be damaged if not cleaned, such as paint brushes. All such harmful chemicals shall be removed from the site for proper disposal. All such harmful chemicals shall be handled in a manner to prevent risks to health and safety and to property consistent with sections 13 and 17 below.

D. Items for installation, debris, and excavation material shall not be left in an area where it may become a tripping hazard. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials.

E. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

F. Upon completing the work, and prior to submittal of the final invoice, the

Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer.

5. PROTECTION OF EXISTING VEGETATION, STRUCTURES,

EQUIPMENT, UTILITIES, AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed, and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

B. The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting

Officer may have the necessary work performed and charge the cost to the Contractor.

6. AVAILABILITY AND USE OF UTILITY SERVICES:

The Government shall make all reasonably required amounts of electricity and water available to the Contractor from existing outlets and supplies. The

Contractor shall carefully conserve any such utilities furnished without charge.

Inappropriate use of such utilities shall be cause for damages against the

Contractor.

7. TOILET FACILITIES AND COOKING

A. TOILETS: The contractor’s employees shall have the use of staff quarters toilets and shall be escorted by U.S. Embassy Staff. All other toilet facilities are off limits to contractor employees unless coordinated prior to the commencement of work.

B. COOKING: The contractor’s employees shall not cook in or…