PR15515147 Schneider HVAC Single Source Justification Under SAT-SIGNED.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post Mexico City New Embassy Compound

Requiring Activity Purchase of OEM Components for HVAC System Warranty Compliance

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to Original Equipment Manufacturer (OEM) Schneider Electric for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide Original Equipment Manufacturer Schneider Electric spare parts, at the New

Embassy Compound in Mexico City.

This list has been determined and approved by OBO to be funded under the allocated budget. As indicated by

OBO, purchases should be limited to the specific brand and model they have specified, which are as follows:

Brand: Schneider Electric Manufacturer's Part Number: ATV212HD75N4 Variable Frequency Drive (CWPs)

Brand: Schneider Electric Manufacturer's Part Number: ATV212HD37N4 Variable Frequency Drive (AHUs)

Brand: Schneider Electric Manufacturer's Part Number: ATV212HD30N4 Variable Frequency Drive (AHUs)

Brand: Schneider Electric Manufacturer's Part Number: ATV212HD22N4 Variable Frequency Drive (AHUs)

Brand: Schneider Electric Manufacturer's Part Number: ATV212HD15N4 Variable Frequency Drive (HVAC Fans)

The estimated value for the entire period of performance is $19,000 USD. These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing HVAC System, maintain critical safety functions, and preserve manufacturer warranties. This will allow the Office of Overseas Building Operations (OBO) to accomplish the safe, reliable, and uninterrupted operation of the Facility.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☒ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

These Schneider Electric Variable Frequency Drives (VFDs) are essential for the proper operation, efficiency, and reliability of the facility’s HVAC system. Each model — serving chilled water pumps (CWPs), air handling units (AHUs), and HVAC fans — has been specifically selected to match the engineered control sequences, motor capacities, and energy optimization strategies designed into the system.

Substituting different brands or models would jeopardize system integrity, void warranties, introduce significant costs and delays, and potentially compromise safety and regulatory compliance.

Given the scale and investment of this capital project, maintaining full warranty compliance is critical. Using the specified Schneider Electric brand and models ensures seamless integration, preserves the project’s long-term value, and protects against avoidable financial and operational risks.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Gonzalez Feijoo, Roberto 7/31/2025 Deputy Facility Manager Facility Management Office

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Contracting Officer U.S. Embassy in Mexico City

07/31/2025 21:21 GMT

Gonzalez Feijoo, Roberto (GonzalezFeijooR@state.gov)

08/04/2025 14:44 GMT

Montano, Roberto (MontanoRM@state.gov)