1. US Embassy Dili_SOW_Generator Supply and Delivery.pdf

STATEMENT OF WORK (SOW)

Generator Supply and Delivery

U.S. Embassy, Dili, Timor-Leste

July, 2025

1. GENERAL INFORMATION:

The U. S. Department of State requires professional services and contractor cost proposals to Supply and

Delivery a new diesel generator which will replace Embassy Dili’s old equipment. This project requires same or like brand equipment as the facilities’ current equipment:

Current Generator New Generator

Olympian GEH275 (Generator 1) Similar or equivalent to Existing Generator 1 Complete set including:

S/N OLY00000ERNS01652 New radiator, engine silencer. and exhaust

2003 system

250 KVA/200 KW

400/230 V

3 PHASE / 50 HZ Must meet the following specifications:

275 KVA/220 KW

360.90 A 400/230 V

1500 RPM 3 PHASE/50 HZ

MAXIMUM ALTITUDE 152.40 METERS

MAXIMUM AMBIENT TEMP IS 27 1500 RPM

DEGREES CELSIUS MAXIMUM ALTITUDE 152.40 METERS

MAXIMUM AMBIENT TEMP IS 27

DEGREES CELSIUS

The new generator will be located at the U.S. Embassy in Dili, Timor-Leste. This is a firm fixed price contract. All proposal packages must be accompanied by a parts list for the full functionality of all equipment requirements. All scope of work must be completed no later than 365 days after issuance of letter of Notice to Proceed.

2. PROJECT REQUIREMENTS:

The intent of this scope of work is to perform the supply and delivery of the post diesel powered generator per manufacturer’s recommended specifications and procedures. The replacement is intended to increase the reliability of Post’s electrical infrastructure. The scope of work includes, but is not limited to, the following tasks:

• Procurement of Materials o Procure a new diesel generator of same or like brand to current equipment matching “new generator” equipment specifications and related parts o Ensure all materials and components comply with relevant codes and standards.

o Spare Parts to include:

▪ Diode rectifier assembly – one set

▪ Valve cover seals – one complete set

▪ Three Complete sets of filters for each unit

▪ Fan belt – 02 each

▪ Pre-programmed Power Wizard control panel – 2 each o Special Tools / Manuals to include:

▪ Engine Barring Tool

▪ Injector height adjustment tool

▪ Operations and Maintenance Manual

▪ Parts Manual

▪ Repair and Troubleshooting Manuals to include wiring diagrams and schematics

• Delivery of Equipment o Deliver the generator and related parts kit to U.S. Embassy Dili, Avenida de Portugal, Praia dos Coqueiros, Dili, Timor-Leste o Ensure that all equipment is delivered in new condition and is ready for installation

Proposals from the vendor shall be based off manufacturer’s recommendations, the intent of and additions to, this SOW. Proposals must include a minimum 6-month warranty on parts.

2.1 DESCRIPTION OF EQUIPMENT:

List a basic summary Description of generator set(s). Make, model, size, operating hours.

Include more detailed information in appendix.

Existing Generator 1

Olympian GEH275 (Generator 1)

S/N OLY00000ERNS01652

250 KVA/200 KW

400/230 V

3 PHASE / 50 HZ

360.90 A

1500 RPM

MAXIMUM ALTITUDE 152.40 METERS

MAXIMUM AMBIENT TEMP IS 27 DEGREES CELSIUS

As of Sept. 03, 2024, total running hours is 9,500 hours

A. See Appendix A for specific serial numbers and photos, and room layout.

3. GENERAL REQUIREMENTS:

Offerors must provide a full description of equipment, cost proposal, and delivery plan.

3.1 ADDITIONAL: Refer to base legal contract for additional contract specifics.

The following requirements are specific to this SOW and tasking and are in addition to any base contract, post specific contract requirements.

3.2 PRODUCTS USED. All parts must be new, Original Equipment Manufacturer (OEM) replacement parts. Counterfeits or third-party substitutes are not authorized. All fluids must meet OEM specs and manufacturers recommendations and be provided in original unopened sealed containers.

A. Any substitutions to new original OEM parts must be approved by the COR and powersupport@state.gov

B. Re-manufactured parts are permitted but must be OEM. Warranty must be the same as for new and these parts must be specifically identified as re-manufactured in proposal.

3.3 PROCUREMENT AND SHIPPING. The contractor shall provide all materials and is responsible for getting materials to post. Post will support customs clearance processes in

Timor-Leste; however, any related fees, should they arise, must be paid by the contractor.

3.4 PROJECT COMMENCEMENT. The contractor must provide material order confirmation and approximate material lead time within 5 working days of award. Provide to post COR and email Washington based powersupport@state.gov with this confirmation.

4. SUBMITALS FOR REVIEW OF PROPOSALS

4.1 For proposals to be considered, they must include for review:

a. Detailed item descriptions including materials lists

b. Delivery timelines after receipt of order

c. Warranty terms

5. POINTS OF CONTACT.

Points of contact for this work are:

A. Maintenance Supervisor (FM, APOSHO, COR): Hiram Lasquety, Email:

LasquetyHA@state.gov

B. General Services Officer (GSO, POSHO, CO): Ian Oates, Email: OatesIK@state.gov

C. Washington-based OBO/CFSM/FAC/PS Power Support Email: powersupport@state.gov

6. WARRANTY:

A. The contractor shall warranty parts and for a minimum of 6 months from the date of delivery receipt.

END OF STATEMENT OF WORK

mailto:powersupport@state.gov mailto:LasquetyHA@state.gov file:///C:/Users/OatesIK/OneDrive%20-%20US%20Department%20of%20State/Desktop/Contracting/Backup%20Diesel%20Generator%20and%20ATS/Solo%20Generator/OatesIK@state.gov