PR15481001 - JOFOC.pdf
PDF 1 MB Posted
- Solicitation number
- PR15481001
- Issued by
-
Department of State
About this file
This document is a Single Source Justification form for a sole-source contract with Siemens for switchgear maintenance at the U.S. Mission in Geneva, Switzerland. The Department of State's Office of Acquisitions Management seeks to award a contract to Siemens USA/Switzerland to perform Tier III maintenance on critical switchgear equipment, citing the unique requirement for OEM parts and certified technicians. The justification notes considerable wear on switchgear components and emphasizes the need to ensure uninterrupted emergency power at the mission facility.
The document outlines the sole-source procurement under Federal Acquisition Regulation (FAR) 13.106-1(b)(1), specifically citing brand-name and "only one responsible source" criteria. No market survey was conducted, with the Contracting Officer determining that Siemens is the only source capable of providing the required maintenance and meeting Overseas Buildings Operations (OBO) standards. The document is signed by a Facility Manager and Contracting Officer on July 16th, 2025, certifying the accuracy and completeness of the justification for a non-competitive procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| PR15481001 - Notice of Intent to Sole Source.pdf |
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Text version
SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION
THRESHOLD
SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY
1 Office of Acquisitions Management
Department of State Foreign Service Institute
Contracting Activity Office of Foreign Missions U.S. Mission to the United Nations
Overseas Post U.S. Mission Geneva Switzerland
Requiring Activity U.S. Mission Geneva Facility Management
SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED
Approval is requested to use other than full and open competition for switchgear maintenance to ensure emergency power is not compromised at the U.S. Mission Geneva.
SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS
Seimens electrical supplier is to provide labor and materials to perform Tier Ill maintenance on the switchgear at the Mission to ensure emergency power is not compromised at the U.S. Mission Geneva. Maintenance is currently due on the switchgear. Considerable wear has been observed on critical components of the switchgear. These components must be replaced by a Seimens certified technician with OEM Seimens parts which can only be provided by the manufacturer - Seimens.
SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN
FULL AND OPEN COMPETITION
In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:
LII Urgency
LI Exclusive licensing agreements
Brand -name
E Industrial mobilization
I Other:
Only one responsible source and no other supplies or services will satisfy agency requirements. Only Seimens USA/Switzerland can provide the labor & materials to provide much needed maintenance on the switchgear as well as meet requirements set by OBO.
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SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE
QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY
CITED
SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST
TO THE GOVERNMENT IS FAIR AND REASONABLE
A market survey was not conducted. Based on OBO standards and the brand of the equipment to be serviced, Seimens is the only source to perform this work.
By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable
SECTION 7. CERTIFICATIONS
All reviews and approvals should be completed in the order listed unless otherwise authorized or required.
REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.
Requirements Cognizance:
SlÇ-NTURE:
.'T' L July 16th 2025 Gillu Joshua Facility manager EPAP
CONTRACTING OFFICER CERTIFICATION
I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disappr
July 16th, 2025 Mathews Paul B Contracting Officer
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